Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes - Pending Approval
January 7, 2025
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Dave Elliott, Joe Groothousen, Peggy Novak, Steve Anderson, Fr. Papi Yeruva, Deacon Craig Voldberg, Paula Carow, and Bob Lecheler. Lani Burki was present as a guest.
Minutes of previous meeting: The minutes of the December 3, 2024, meeting were reviewed. A motion was made by Paula and seconded by Joe to approve. The motion passed.
OLS School Report: Dave shared a handout on school activities. Fourth grade history books are in need of replacement. January 24 is the end of the second quarter. A list of activities for Catholic Schools Week, January 26-31, was discussed. Mass with Bishop Powers will be Friday, January 31, at 10:00 a.m. Brian Groothousen was selected as the Distinguished Graduate Award recipient. There was a donation of $20,000 by an OLS alum. $10,000 will go to the boiler fund. The remaining amount will be used for staff computers and curriculum materials. Enrollment has dropped to 84 students. The annual fund drive is beginning. The goal is $20,000 again this year, as we also solicit funds to pay down the boiler loan. The basketball tournament will be February 1 & 2. There will be eight girls teams and six boys teams. Raffle tickets will again be sold this year. We received $3,100 from the diocese. The money was used to purchase 28 Chromebooks. A motion was made by Joe and seconded by Steve to approve the school report. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: There is $144,774.22 in general checking. There is $67,674.60 in school checking. The Church General Checking Account of -$36,809.96 has not yet been reconciled. Bob will work with the bookkeeper to resolve the issue as nothing similar was listed on last year’s balance sheet. Total assets and liabilities were $1,863,651.77. The Profit and Loss report showed a slight decrease in weekly giving from last year. The net income was listed as negative $132,470.50. A motion was made by Peggy and seconded by Paula to approve the financial report. The motion passed.
OLS School Endowment Report: The advisory committee will meet next week to determine any changes in investment. The portfolio has dropped to $443,310.42. Bob will check and send out information on the balance of the boiler loan. Since October 10th, when the Knights of Columbus pledged to match up to $25,000 for paying down the loan, $86,000 has been collected, not counting the Knights’ pledge. Overall donations to the boiler project have exceeded $311,000. A motion was made by Steve and seconded by Peggy to approve the Endowment report. The motion passed.
Religious Ed. Report: There are staffing challenges with various people out. The program will be reviewed in the spring for any changes. The confirmation retreat will be March 29. Confirmation will be May 18, at Gilman. The first communion retreat will be April 23. First Communion weekend will be May 24-25. A motion was made by Paula and seconded by Joe to approve the religious education report. The motion passed.
Old Business:
Evangelization Update: The next meeting has been moved from January 22 to January 29. Material will go out to members for review prior to the meeting.
Handi-man projects: Plans are still underway to replace the threshold and install the pew facing the adoration chapel. The lock on the west door has been intermittently failing. Craig will check it out for repair.
Bob shared information from the person handling Father’s thought of the day on WLDY radio. The cost to have the reflection at the same time each day would be at least $3,000 per month compared to the current $250 per month. Even then, it is unlikely that it could be implemented. The reflection is broadcast during the day according to artificial intelligence in the computer program. It was pointed out that having it at different times increases the audience that hears the message, leading to more evangelization.
New Business:
Deacon Craig reported that there will be a baptism this weekend during Mass. A request was made to see if Bishop Powers could bless our relic display in church when he is present for the Catholic Schools Week Mass January 31. Bob will check with Bishop’s office. Peggy asked about getting more information from Ascension Press regarding the Rosary in a Year. She is willing to make the information available to parishes in the cluster.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: February 4, 2025, 6:00 p.m., OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes - Pending Approval
January 7, 2025
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Dave Elliott, Joe Groothousen, Peggy Novak, Steve Anderson, Fr. Papi Yeruva, Deacon Craig Voldberg, Paula Carow, and Bob Lecheler. Lani Burki was present as a guest.
Minutes of previous meeting: The minutes of the December 3, 2024, meeting were reviewed. A motion was made by Paula and seconded by Joe to approve. The motion passed.
OLS School Report: Dave shared a handout on school activities. Fourth grade history books are in need of replacement. January 24 is the end of the second quarter. A list of activities for Catholic Schools Week, January 26-31, was discussed. Mass with Bishop Powers will be Friday, January 31, at 10:00 a.m. Brian Groothousen was selected as the Distinguished Graduate Award recipient. There was a donation of $20,000 by an OLS alum. $10,000 will go to the boiler fund. The remaining amount will be used for staff computers and curriculum materials. Enrollment has dropped to 84 students. The annual fund drive is beginning. The goal is $20,000 again this year, as we also solicit funds to pay down the boiler loan. The basketball tournament will be February 1 & 2. There will be eight girls teams and six boys teams. Raffle tickets will again be sold this year. We received $3,100 from the diocese. The money was used to purchase 28 Chromebooks. A motion was made by Joe and seconded by Steve to approve the school report. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: There is $144,774.22 in general checking. There is $67,674.60 in school checking. The Church General Checking Account of -$36,809.96 has not yet been reconciled. Bob will work with the bookkeeper to resolve the issue as nothing similar was listed on last year’s balance sheet. Total assets and liabilities were $1,863,651.77. The Profit and Loss report showed a slight decrease in weekly giving from last year. The net income was listed as negative $132,470.50. A motion was made by Peggy and seconded by Paula to approve the financial report. The motion passed.
OLS School Endowment Report: The advisory committee will meet next week to determine any changes in investment. The portfolio has dropped to $443,310.42. Bob will check and send out information on the balance of the boiler loan. Since October 10th, when the Knights of Columbus pledged to match up to $25,000 for paying down the loan, $86,000 has been collected, not counting the Knights’ pledge. Overall donations to the boiler project have exceeded $311,000. A motion was made by Steve and seconded by Peggy to approve the Endowment report. The motion passed.
Religious Ed. Report: There are staffing challenges with various people out. The program will be reviewed in the spring for any changes. The confirmation retreat will be March 29. Confirmation will be May 18, at Gilman. The first communion retreat will be April 23. First Communion weekend will be May 24-25. A motion was made by Paula and seconded by Joe to approve the religious education report. The motion passed.
Old Business:
Evangelization Update: The next meeting has been moved from January 22 to January 29. Material will go out to members for review prior to the meeting.
Handi-man projects: Plans are still underway to replace the threshold and install the pew facing the adoration chapel. The lock on the west door has been intermittently failing. Craig will check it out for repair.
Bob shared information from the person handling Father’s thought of the day on WLDY radio. The cost to have the reflection at the same time each day would be at least $3,000 per month compared to the current $250 per month. Even then, it is unlikely that it could be implemented. The reflection is broadcast during the day according to artificial intelligence in the computer program. It was pointed out that having it at different times increases the audience that hears the message, leading to more evangelization.
New Business:
Deacon Craig reported that there will be a baptism this weekend during Mass. A request was made to see if Bishop Powers could bless our relic display in church when he is present for the Catholic Schools Week Mass January 31. Bob will check with Bishop’s office. Peggy asked about getting more information from Ascension Press regarding the Rosary in a Year. She is willing to make the information available to parishes in the cluster.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: February 4, 2025, 6:00 p.m., OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
December 3, 2024
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Steve Anderson, Paul Carow, Peggy Novak, David Elliott, Kathy Mai, Annette Barna, Deacon Craig Voldberg, and Bob Lecheler. Guests present were Shirley Sorenson and Lani Burki.
Minutes of previous meeting: The minutes of the November 5, 2024, meeting were reviewed. It was pointed out that the information regarding the CD used for collateral was moved to the Endowment report section. A motion was made by Peggy and seconded by Steve to accept the minutes. The motion passed.
OLS School Report: Dave provided a handout with information on school activities. Teachers continue to work on reading and student goal setting. A list of events for the next two months was reviewed. Enrollment is at 86 students. 148 wreathes were sold this year compared to last year there were 127 sold. Grant money from Rusk County went to another project and was not available for the purchasing Chromebooks. Dakota Academic Consulting will work with the school to acquire E-Rate for technology upgrades. $3,100 was received from the Diocese as part of their annual sharing. The money will be used purchase 28 Chromebooks. They will be used for classes and testing. A motion was made by Peggy and seconded by Paula to approve the school report.
Financial Reports: A motion was made by Paula and seconded by Kathy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss: The Balance report showed $178,064.52 in general checking. School checking was $77,597.18. Hot lunch checking was $9,118.69. There was a question about the Church General Checking Account – Other at -$36,898.41. It will be reviewed to determine if it is miscoded on the balance sheet. There was also a question regarding Accounts Receivable as $170,399.00, which is the same as last year. Bob will check with the bookkeeper to clarify. Tuition received from families is significantly higher than last year at this time. It was pointed out that another DPI payment is coming soon. The net ordinary income was -$104,753.43. This takes into consideration the DPI payment coming due, as well as issues of accounts receivable.
OLS School Endowment Report: The Advisory Committee has not met since the last council meeting. The portfolio is valued at $469,761.41. Since the proposal to match donations for the school boiler project in mid-October, $53,200 has been received, along with the Knights $25,000 matching funds. A motion was made by Annette and seconded by Steve to approve the Endowment report. The motion passed.
Religious Ed. Report: Bob reported that reconciliation will take place December 18. A motion was made by Peggy and seconded by Annettee to approve the Religious Education report. The motion passed.
Old Business:
Evangelization Update: The next Evangelization Team meeting will be January 22, 2025. Bob shared that Bishop Powers is reminding people that no major changes are planned. However, there may be some modifications to diocesan and cluster structures to work more efficiently. The emphasis is for all parishioners to understand how everything they do should reflect their relationship to Christ.
Handi-man projects: The threshold for the west door has yet to be replaced. The pew facing the adoration chapel has to be installed.
A request was made to find out the cost of having Fr.’s weekly message played at the same time each day. Bob will check with the radio station.
New Business:
Deacon Craig will bring in the manger scene in preparation for Christmas.
A request was made to determine the possibility of maintaining the school website in-house. Bob will check with Dave.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: January 7, 2025.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
December 3, 2024
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Steve Anderson, Paul Carow, Peggy Novak, David Elliott, Kathy Mai, Annette Barna, Deacon Craig Voldberg, and Bob Lecheler. Guests present were Shirley Sorenson and Lani Burki.
Minutes of previous meeting: The minutes of the November 5, 2024, meeting were reviewed. It was pointed out that the information regarding the CD used for collateral was moved to the Endowment report section. A motion was made by Peggy and seconded by Steve to accept the minutes. The motion passed.
OLS School Report: Dave provided a handout with information on school activities. Teachers continue to work on reading and student goal setting. A list of events for the next two months was reviewed. Enrollment is at 86 students. 148 wreathes were sold this year compared to last year there were 127 sold. Grant money from Rusk County went to another project and was not available for the purchasing Chromebooks. Dakota Academic Consulting will work with the school to acquire E-Rate for technology upgrades. $3,100 was received from the Diocese as part of their annual sharing. The money will be used purchase 28 Chromebooks. They will be used for classes and testing. A motion was made by Peggy and seconded by Paula to approve the school report.
Financial Reports: A motion was made by Paula and seconded by Kathy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss: The Balance report showed $178,064.52 in general checking. School checking was $77,597.18. Hot lunch checking was $9,118.69. There was a question about the Church General Checking Account – Other at -$36,898.41. It will be reviewed to determine if it is miscoded on the balance sheet. There was also a question regarding Accounts Receivable as $170,399.00, which is the same as last year. Bob will check with the bookkeeper to clarify. Tuition received from families is significantly higher than last year at this time. It was pointed out that another DPI payment is coming soon. The net ordinary income was -$104,753.43. This takes into consideration the DPI payment coming due, as well as issues of accounts receivable.
OLS School Endowment Report: The Advisory Committee has not met since the last council meeting. The portfolio is valued at $469,761.41. Since the proposal to match donations for the school boiler project in mid-October, $53,200 has been received, along with the Knights $25,000 matching funds. A motion was made by Annette and seconded by Steve to approve the Endowment report. The motion passed.
Religious Ed. Report: Bob reported that reconciliation will take place December 18. A motion was made by Peggy and seconded by Annettee to approve the Religious Education report. The motion passed.
Old Business:
Evangelization Update: The next Evangelization Team meeting will be January 22, 2025. Bob shared that Bishop Powers is reminding people that no major changes are planned. However, there may be some modifications to diocesan and cluster structures to work more efficiently. The emphasis is for all parishioners to understand how everything they do should reflect their relationship to Christ.
Handi-man projects: The threshold for the west door has yet to be replaced. The pew facing the adoration chapel has to be installed.
A request was made to find out the cost of having Fr.’s weekly message played at the same time each day. Bob will check with the radio station.
New Business:
Deacon Craig will bring in the manger scene in preparation for Christmas.
A request was made to determine the possibility of maintaining the school website in-house. Bob will check with Dave.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: January 7, 2025.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
November 5, 2024, 6:00 p.m., OLS Church Conference Room
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Steve Anderson, Kathy Mai, Annette Barna, Paula Carow, Joe Groothousen, Peggy Novak, and Bob Lecheler. Guests in attendance were Lani Burki and Shirley Sorenson.
Minutes of previous meeting: The minutes of the October 1, 2024, council meeting were reviewed. A motion was made by Steve and seconded by Joe to approve the minutes. The motion passed.
OLS School Report: Dave provided a handout of his report. Teachers are setting learning goals in reading, math, and language. They will be aligned to MAP scores to determine progress. November 4-20 third grade students will be doing a community service project at the nursing home under the direction of Mrs. Zimmer. Students in grades 5-8 will do community service at Rand’s pond, similar to what they have done in past years. November 11 is the Veteran’s Day ceremony in the church. It will begin at 9:30. Deacon Doug Sorenson will give the main address. November 22nd is early release. There is no school November 25-29. Enrollment is 82 students. A family with two students plans to visit on Thursday. The wreath sale will run through November 15. Candy bar sales start November 11. A new vendor is being used. A grant proposal is being made for Chromebooks. Dave is also working on obtaining more technology through E-Rate. He is working with CESA 10 and Dokota Academic Consulting. A motion was made by Joe and seconded by Kathy to accept the school report. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: Church general checking is $232,838.22. School checking is $83,540.40. Lunch checking is $10,596.37. A question came up regarding the church general checking account – other at a -$37,493.53. Bob will check the details. The profit and loss report showed adult envelopes at $66,774.82. Total tuition paid so far this year is $181,856.95. The net ordinary income is -$44,724.38. It includes the property liabilities one-time payment of $13,641.36. It was pointed out that the weekly giving average remains below the needed amount to meet the budget. A motion was made by Peggy and seconded by Joe to approve the financial report. The motion passed.
OLS School Endowment Report: The summary of the endowment advisory meeting on October 15, 2024, was sent to the council members. Bob pointed out that the boiler loan balance is down to $351,466.61. Donations received in response to the matching fund of $25,000 by the Knights of Columbus is $27,215. People are encouraged to continue to contribute to paying down the loan. It was pointed out that the CD matured October 22nd. It will be determined how to renew the CD. The committee advised to use the interest from the CD to make the final payment to Ahern in the amount of $12,305.00. The endowment portfolio is $452,181.25 and includes a recent quarterly payment to the school in the amount of $12,500.
Religious Ed. Report: It was reported that the number of students in religious education classes by parish are: OLS – 16, St. Francis – 3, St. Anthony – 3, St. Mary in Bruce – 2, Ss Peter and Paul – 5, St. John in Sheldon – 1, and Sacred Heart in Radisson – 2. The topic of vocations will be covered this week. Reconciliation will be available for religious education students and their families on December 18. There was a question about how school children are prepared for sacraments. Sacramental preparation is part of the curriculum for students in second grade. School and religious education students will attend a retreat together in preparation for their First Communion. A motion was made by Paula and seconded by Steve to approve the religious education report. The motion passed.
Old Business:
Evangelization Update: A summary of the October 15, 2024, meeting was sent out ahead of time. It was pointed out that there is a need to identify goals and how those goals will be achieved in the cluster.
Handi-man projects: The threshold by the west door will be replaced. A plumber has been contacted to repair plumbing in the lady’s bathroom and the utility closet. A pew will be placed outside the adoration chapel.
Inspirational Music Video: The technology is being worked on.
Bulletin Boards: The bulletin board will be put up in the near future.
Sealing Blacktop in Parking Lot: About a quarter of the parking lot has been completed. It will likely be finished in the spring.
New Business: There was a request to provide information on social media and websites used by the cluster and school. The cluster website is handled by Weebly. The cost is $33.95 per year. The cluster Facebook page is posted by Lani Burki at no cost. The school website is done by Ninja at a rate of $50 per month, along with an annual website hosting of $125 and annual domain renewal at $15. The school social media is maintained by Meghan Becker at a rate of $400 per month.
A request was made for the minutes of the council meeting to be posted as “pending approval” as soon as possible after the meeting.
A question came up regarding Fr.’s weekly message on the radio. It costs $75 per week. About half of the weeks are covered by donors. A comment was made that Fr.’s message is not always very clear with his Indian accent. It was suggested that someone else read Fr.’s message, possibly a student from school. It will be looked in to.
Closing Prayer: Fr. closed the meeting in prayer.
Next Meeting Date: The next meeting is December 3, 2024, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
November 5, 2024, 6:00 p.m., OLS Church Conference Room
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Steve Anderson, Kathy Mai, Annette Barna, Paula Carow, Joe Groothousen, Peggy Novak, and Bob Lecheler. Guests in attendance were Lani Burki and Shirley Sorenson.
Minutes of previous meeting: The minutes of the October 1, 2024, council meeting were reviewed. A motion was made by Steve and seconded by Joe to approve the minutes. The motion passed.
OLS School Report: Dave provided a handout of his report. Teachers are setting learning goals in reading, math, and language. They will be aligned to MAP scores to determine progress. November 4-20 third grade students will be doing a community service project at the nursing home under the direction of Mrs. Zimmer. Students in grades 5-8 will do community service at Rand’s pond, similar to what they have done in past years. November 11 is the Veteran’s Day ceremony in the church. It will begin at 9:30. Deacon Doug Sorenson will give the main address. November 22nd is early release. There is no school November 25-29. Enrollment is 82 students. A family with two students plans to visit on Thursday. The wreath sale will run through November 15. Candy bar sales start November 11. A new vendor is being used. A grant proposal is being made for Chromebooks. Dave is also working on obtaining more technology through E-Rate. He is working with CESA 10 and Dokota Academic Consulting. A motion was made by Joe and seconded by Kathy to accept the school report. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: Church general checking is $232,838.22. School checking is $83,540.40. Lunch checking is $10,596.37. A question came up regarding the church general checking account – other at a -$37,493.53. Bob will check the details. The profit and loss report showed adult envelopes at $66,774.82. Total tuition paid so far this year is $181,856.95. The net ordinary income is -$44,724.38. It includes the property liabilities one-time payment of $13,641.36. It was pointed out that the weekly giving average remains below the needed amount to meet the budget. A motion was made by Peggy and seconded by Joe to approve the financial report. The motion passed.
OLS School Endowment Report: The summary of the endowment advisory meeting on October 15, 2024, was sent to the council members. Bob pointed out that the boiler loan balance is down to $351,466.61. Donations received in response to the matching fund of $25,000 by the Knights of Columbus is $27,215. People are encouraged to continue to contribute to paying down the loan. It was pointed out that the CD matured October 22nd. It will be determined how to renew the CD. The committee advised to use the interest from the CD to make the final payment to Ahern in the amount of $12,305.00. The endowment portfolio is $452,181.25 and includes a recent quarterly payment to the school in the amount of $12,500.
Religious Ed. Report: It was reported that the number of students in religious education classes by parish are: OLS – 16, St. Francis – 3, St. Anthony – 3, St. Mary in Bruce – 2, Ss Peter and Paul – 5, St. John in Sheldon – 1, and Sacred Heart in Radisson – 2. The topic of vocations will be covered this week. Reconciliation will be available for religious education students and their families on December 18. There was a question about how school children are prepared for sacraments. Sacramental preparation is part of the curriculum for students in second grade. School and religious education students will attend a retreat together in preparation for their First Communion. A motion was made by Paula and seconded by Steve to approve the religious education report. The motion passed.
Old Business:
Evangelization Update: A summary of the October 15, 2024, meeting was sent out ahead of time. It was pointed out that there is a need to identify goals and how those goals will be achieved in the cluster.
Handi-man projects: The threshold by the west door will be replaced. A plumber has been contacted to repair plumbing in the lady’s bathroom and the utility closet. A pew will be placed outside the adoration chapel.
Inspirational Music Video: The technology is being worked on.
Bulletin Boards: The bulletin board will be put up in the near future.
Sealing Blacktop in Parking Lot: About a quarter of the parking lot has been completed. It will likely be finished in the spring.
New Business: There was a request to provide information on social media and websites used by the cluster and school. The cluster website is handled by Weebly. The cost is $33.95 per year. The cluster Facebook page is posted by Lani Burki at no cost. The school website is done by Ninja at a rate of $50 per month, along with an annual website hosting of $125 and annual domain renewal at $15. The school social media is maintained by Meghan Becker at a rate of $400 per month.
A request was made for the minutes of the council meeting to be posted as “pending approval” as soon as possible after the meeting.
A question came up regarding Fr.’s weekly message on the radio. It costs $75 per week. About half of the weeks are covered by donors. A comment was made that Fr.’s message is not always very clear with his Indian accent. It was suggested that someone else read Fr.’s message, possibly a student from school. It will be looked in to.
Closing Prayer: Fr. closed the meeting in prayer.
Next Meeting Date: The next meeting is December 3, 2024, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Community
Our Lady of Sorrow Parish Council
October 1, 2024
Minutes
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Steve Anderson, Peggy Novak, Joe Groothousen, Fr. Papi, Dave Elliott, Kathy Mai, and Bob Lecheler. Lani Burki was present as a guest.
Minutes of previous meeting: The minutes of the September 3, 2024, meeting were reviewed. A motion was made by Joe and seconded by Peggy to approve the minutes. The motion passed.
Financial Reports: A motion was made by Peggy and seconded by Kathy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet indicated that general checking was at $124,393.37. School checking was at $122,971.15. Total assets and liabilities were at $1,956,133.95. The profit and loss report indicated that total income was at $136,140.08. Expenses were $174,485.42 for a net income of -$38,345.34. Bob stated the reimbursements from other parishes for July through September have yet to be recorded. It was also pointed out that the property and liability payment of $23,426.66 for the year has been paid. Weekly giving is down so far this fiscal year. Fr. will be sending out a letter to all parishioners, encouraging donations to pay down the loan for the heating system in school and to support weekly giving. It was mentioned that the garbage disposal has stopped working. It is expected to cost about $2,000 to replace it.
OLS School Endowment Report: There was no meeting of the Advisory Committee since the last council meeting. Nothing new was to report.
OLS School Report: Dave provided a written report on activities at the school. MAP testing will begin next week. The focus will be on reading and math. The test will be given three times during the year. He provided a calendar of events for October and November. A Veteran’s Day event is planned for November 11. $1,000 was donated to purchase 12 ukuleles for the music program. Eight wifi access points were donated. The School District of Ladysmith donated 12 Chromebooks. A donation of $100 was made to help pay for students to attend the movie, The Wild Robot, at the Miner Theatre. Enrollment has reduced to 82 students with three students withdrawing because of being too young to handle the requirements to be in school at this time. There has been a change in vendors for candybar sales. Isabel Dekrey was hired as a teacher’s aide to teach music to grades 3K through fourth. Ms. Bruce will have an additional technology class with 5th through 8th grade students. Teachers have been attending bi-weekly staff meetings, working on the reading curriculum. A motion was made by Steve and seconded by Joe to approve the school report. The motion passed.
Religious Ed. Report: The Safe Environment training will take place the third Wednesday of October. The diocese has also directed religious education to cover five lessons on the theology of the body by Ruah Woods. A motion was made by Steve and seconded by Joe to approve the religious education report. The motion passed.
Old Business:
Evangelization Update: There will be a meeting October 30, at 6:00, at OLS School. Fr. asked that the evangelization team have at least two members of each parish council in the cluster. Peggy offered to serve on the team. Fr. indicated that Deacon Craig will also serve from OLS, as there is a need for a deacon to be on the team.
Handi-man projects: The parking lot has been partially resealed. Bob pointed out that much good work happens behind the scenes to keep the church and school clean and safe.
New Business:
Mass in the park follow up: A report indicated that $205 was donated, along with $111.96 in donated goods. The expenses included $92.74 for the meat, $26.36 to rent the amphitheater, and $50 given as a courtesy for the use of the sound system. A recommendation was made to have it in the middle of September, close to the Feast of Our Lady of Sorrows which is September 15. It was also suggested that the pavilion be reserved to avoid putting up tents and hauling tables.
Other
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is November 5, 2024, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrow Parish Council
October 1, 2024
Minutes
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Steve Anderson, Peggy Novak, Joe Groothousen, Fr. Papi, Dave Elliott, Kathy Mai, and Bob Lecheler. Lani Burki was present as a guest.
Minutes of previous meeting: The minutes of the September 3, 2024, meeting were reviewed. A motion was made by Joe and seconded by Peggy to approve the minutes. The motion passed.
Financial Reports: A motion was made by Peggy and seconded by Kathy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet indicated that general checking was at $124,393.37. School checking was at $122,971.15. Total assets and liabilities were at $1,956,133.95. The profit and loss report indicated that total income was at $136,140.08. Expenses were $174,485.42 for a net income of -$38,345.34. Bob stated the reimbursements from other parishes for July through September have yet to be recorded. It was also pointed out that the property and liability payment of $23,426.66 for the year has been paid. Weekly giving is down so far this fiscal year. Fr. will be sending out a letter to all parishioners, encouraging donations to pay down the loan for the heating system in school and to support weekly giving. It was mentioned that the garbage disposal has stopped working. It is expected to cost about $2,000 to replace it.
OLS School Endowment Report: There was no meeting of the Advisory Committee since the last council meeting. Nothing new was to report.
OLS School Report: Dave provided a written report on activities at the school. MAP testing will begin next week. The focus will be on reading and math. The test will be given three times during the year. He provided a calendar of events for October and November. A Veteran’s Day event is planned for November 11. $1,000 was donated to purchase 12 ukuleles for the music program. Eight wifi access points were donated. The School District of Ladysmith donated 12 Chromebooks. A donation of $100 was made to help pay for students to attend the movie, The Wild Robot, at the Miner Theatre. Enrollment has reduced to 82 students with three students withdrawing because of being too young to handle the requirements to be in school at this time. There has been a change in vendors for candybar sales. Isabel Dekrey was hired as a teacher’s aide to teach music to grades 3K through fourth. Ms. Bruce will have an additional technology class with 5th through 8th grade students. Teachers have been attending bi-weekly staff meetings, working on the reading curriculum. A motion was made by Steve and seconded by Joe to approve the school report. The motion passed.
Religious Ed. Report: The Safe Environment training will take place the third Wednesday of October. The diocese has also directed religious education to cover five lessons on the theology of the body by Ruah Woods. A motion was made by Steve and seconded by Joe to approve the religious education report. The motion passed.
Old Business:
Evangelization Update: There will be a meeting October 30, at 6:00, at OLS School. Fr. asked that the evangelization team have at least two members of each parish council in the cluster. Peggy offered to serve on the team. Fr. indicated that Deacon Craig will also serve from OLS, as there is a need for a deacon to be on the team.
Handi-man projects: The parking lot has been partially resealed. Bob pointed out that much good work happens behind the scenes to keep the church and school clean and safe.
New Business:
Mass in the park follow up: A report indicated that $205 was donated, along with $111.96 in donated goods. The expenses included $92.74 for the meat, $26.36 to rent the amphitheater, and $50 given as a courtesy for the use of the sound system. A recommendation was made to have it in the middle of September, close to the Feast of Our Lady of Sorrows which is September 15. It was also suggested that the pavilion be reserved to avoid putting up tents and hauling tables.
Other
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is November 5, 2024, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
September 3, 2024
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Paula Carow, Deacon Craig Voldberg, Steve Anderson, Peggy Novak, Joe Groothousen, Fr. Papi, Dave Elliott, and Bob Lecheler.
Minutes of previous meeting: The minutes of the August 13, 2024, meeting were reviewed. A motion was made by Joe and seconded by Peggy to approve the minutes. The motion passed.
Financial Reports: A motion was made by Joe and seconded by Steve to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet indicated that general checking was at $146,026.84. School checking was at $121,953.73. Total assets and liabilities were at $1,984,697.34. The profit and loss report indicated that total income was at $83,350.59. Expenses were $84,540.72 for a net income of -$1,190.13. It was pointed out that weekly giving is down so far this fiscal year.
OLS School Endowment Report
OLS School Report: It was recommended that the school report be moved to right after approval of the minutes in order for Dave to leave when finished. Dave reported that computer technology has been added to the curriculum for grades K-8. The units will include coding, robotics, drones, 3D printing, and more. School began September3rd. The first school Mass will be Wednesday, September 4. Picture day will be September 16. Enrollment is at 85 students with inquiries by additional families. There has been an increase in the aftercare program to 20 students. Tables were obtained from the public school which will provide for more organization within the classrooms. There is no new activity with fundraising at this time. Bobbette Bruce has been hired to teach computer technology. Amanda Coggins has just been hired to teach art part-time and is on maternity leave. Ms. Bruce will cover her classes until she returns. We are still looking to hire a part-time music teacher. A motion was made by Peggy and seconded by Steve to approve the school report. The motion passed.
Religious Ed. Report: Bob reported that the first class will begin September 4, 2024, with supper at 5:30 and classes at 6:00. Ms. Pilar from the school will be teaching the preK-1 students. Tammy Zajec will teach second grade, preparing the students for First Reconciliation and First Communion. Anne McCain will teach with Kathy Moreau grades 3-4. Karen Stevenson will teach middle school students. Diane Weber will teach high school students. Bob Lecheler will teach confirmation students. Parents will be given the opportunity to watch informative videos on the Catholic faith. A motion was made by Paula and seconded by Peggy to approve the religious education report. The motion passed.
Old Business:
Evangelization Update: A meeting for the committee to meet has not been set. Bob pointed out that the two questions presented to the committee and parish councils are: What do we do well? What can we do better? The point is to get people to reflect intentionally on the activities of the parish as a means of carrying out Christ’s mandate to love and serve one another. That extends to actions by individuals in their daily sphere of influence. Fr. Papi mentioned that Bishop Powers would like priests to remind people of the importance of showing reverence for the Eucharist. There was discussion about recommissioning Eucharistic ministers to assist at Mass and take communion to the shut-ins.
Handi-man projects: The parking lot has yet to be resealed. Bob will check with Larry Kaufmann to find out when he plans to do that. Northwest Refrigeration will be contacted again to see if they will do a yearly inspection of the heating system. The fire department has offered to assist in retrieving the rope from the top of the flagpole in order to raise the flag.
New Business:
Mass in the park follow up: There was discussion regarding Mass in the park. It was considered successful in all aspects. A recommendation was made to have it in the middle of September, close to the Feast of Our Lady of Sorrows which is September 15.
Other
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is October 1, 2024, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
September 3, 2024
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Paula Carow, Deacon Craig Voldberg, Steve Anderson, Peggy Novak, Joe Groothousen, Fr. Papi, Dave Elliott, and Bob Lecheler.
Minutes of previous meeting: The minutes of the August 13, 2024, meeting were reviewed. A motion was made by Joe and seconded by Peggy to approve the minutes. The motion passed.
Financial Reports: A motion was made by Joe and seconded by Steve to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet indicated that general checking was at $146,026.84. School checking was at $121,953.73. Total assets and liabilities were at $1,984,697.34. The profit and loss report indicated that total income was at $83,350.59. Expenses were $84,540.72 for a net income of -$1,190.13. It was pointed out that weekly giving is down so far this fiscal year.
OLS School Endowment Report
OLS School Report: It was recommended that the school report be moved to right after approval of the minutes in order for Dave to leave when finished. Dave reported that computer technology has been added to the curriculum for grades K-8. The units will include coding, robotics, drones, 3D printing, and more. School began September3rd. The first school Mass will be Wednesday, September 4. Picture day will be September 16. Enrollment is at 85 students with inquiries by additional families. There has been an increase in the aftercare program to 20 students. Tables were obtained from the public school which will provide for more organization within the classrooms. There is no new activity with fundraising at this time. Bobbette Bruce has been hired to teach computer technology. Amanda Coggins has just been hired to teach art part-time and is on maternity leave. Ms. Bruce will cover her classes until she returns. We are still looking to hire a part-time music teacher. A motion was made by Peggy and seconded by Steve to approve the school report. The motion passed.
Religious Ed. Report: Bob reported that the first class will begin September 4, 2024, with supper at 5:30 and classes at 6:00. Ms. Pilar from the school will be teaching the preK-1 students. Tammy Zajec will teach second grade, preparing the students for First Reconciliation and First Communion. Anne McCain will teach with Kathy Moreau grades 3-4. Karen Stevenson will teach middle school students. Diane Weber will teach high school students. Bob Lecheler will teach confirmation students. Parents will be given the opportunity to watch informative videos on the Catholic faith. A motion was made by Paula and seconded by Peggy to approve the religious education report. The motion passed.
Old Business:
Evangelization Update: A meeting for the committee to meet has not been set. Bob pointed out that the two questions presented to the committee and parish councils are: What do we do well? What can we do better? The point is to get people to reflect intentionally on the activities of the parish as a means of carrying out Christ’s mandate to love and serve one another. That extends to actions by individuals in their daily sphere of influence. Fr. Papi mentioned that Bishop Powers would like priests to remind people of the importance of showing reverence for the Eucharist. There was discussion about recommissioning Eucharistic ministers to assist at Mass and take communion to the shut-ins.
Handi-man projects: The parking lot has yet to be resealed. Bob will check with Larry Kaufmann to find out when he plans to do that. Northwest Refrigeration will be contacted again to see if they will do a yearly inspection of the heating system. The fire department has offered to assist in retrieving the rope from the top of the flagpole in order to raise the flag.
New Business:
Mass in the park follow up: There was discussion regarding Mass in the park. It was considered successful in all aspects. A recommendation was made to have it in the middle of September, close to the Feast of Our Lady of Sorrows which is September 15.
Other
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is October 1, 2024, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster Our Lady of Sorrows Parish Council Meeting Minutes
May 7, 2024, 6 PM at OLS Church
Opening Prayer: Deacon Craig opened the meeting in prayer. Those in attendance were Deacon Craig Voldberg, Peg Novak, Paul Carow, Annette Barna, Kathy Mai, and Bob Lecheler. Shaun Meser and Sam Greifzu were guests on behalf of Ahern Construction. Shirley Sorenson was in attendance as a guest.
The council members moved to the school to take a tour of the new HVAC system, led by Shaun Messer. Shaun explained the process of removing the old system and installing the new system. Shaun distributed a spreadsheet, indicating costs for the project, which reflected an overall savings of $7,391.06 from the original quote of $628,900. A final invoice will be submitted in the amount of $30,948.94. Sam Greifzu presented an option for a three-year maintenance program to go along with the system. The cost of the first two years of the maintenance program would be $8,926. Shaun indicated that it would be offered at the cost of the savings ($7,391.06). The maintenance program can be modified, per Sam. The program will be considered.
Minutes of previous meeting: The minutes of the April 2, 2024, meeting were reviewed. A motion was made by Peg and seconded by Kathy to approve the minutes. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: The balance sheet showed $196,524.99 in church general checking. School general checking was $94,957.43 in school general checking. The lunch general checking was $865.72. A motion was made by Paula and seconded by Annette to move $26,533.44 from Scrip checking to the lunch checking. The motion passed. A question was asked why the Scrip Card Inventory has remained the same over the past several months. Bob will speak with Tammy to determine the reason. The Profit and Loss showed total income of $1,036,968.67 and expenses of $916,328.03 for a balance of $120,640.64. Bob reported that the budget for the next fiscal year was sent to the diocese, showing a balance of $1,510. The CSA balance is $13,865. A motion was made by Paula and seconded by Peg to approve the financial report. The motion passed.
OLS School Endowment Report: The Advisory Committee for the Endowment met April 25, 2024. A summary of the meeting was shared with the council members. The allocations at the time of the meeting were $437,204.05, with an additional $306,657.61 in a CD held for collateral for the HVAC loan. Monthly payments of $4,000 are made toward the loan from cash reserves in the endowment. $17, 290.60 was moved from the endowment checking to Avantax for investment. Payment for invoices for the HVAC project in the amount of $14,944 was made from the school checking. That amount will be returned to the school account before June 30, 2024. There were no other recommendations by the advisory committee at this time. Their next meeting will be July 31, 2024.
OLS School Report: Dave Elliott was not present due to illness. However, he submitted a written report. Eighth grade graduation will be May 26th at the Mass at OLS Church. The last day of school is Jun 5th. A list of field trips was given. Projected enrollment is up to 80 students from the current 73 students. Choice students will be 29, up from 23 this year. The Annual Fundraising income is $18,255, with a goal of $20,000. The OLS Golf Outing will be May 17th at Tee Away. Dave has proposed a donor wall to help pay off the HVAC system. Details of the proposal were listed. Staffing for next year is in place, except for a music teacher. There is consideration for a part-time art teacher and a second-grade teacher to work on foundational learning. The person who helped with summer cleaning two years ago asked if he could work as a volunteer this summer. He will begin working with the maintenance person when school is out.
Religious Ed. Report: A handout was distributed, indicating 45 students from 28 families attended classes this year. Three students will receive First Communion on the weekend of May 25-26. Eight students will be confirmed on May 12th. An additional 11 students will attend the confirmation ceremony. Three students from the cluster were confirmed in Catawba in April, as they will be out of town this weekend.
Old Business:
Evangelization Update: A meeting was held for the evangelization team on April 15. Four people were in attendance. There was discussion about how to attract people to our parishes through involvement in the community and personal connections.
Handi-man projects: Shirley Sorenson expressed concerns about the sharps containers in the bathrooms not being secured. It was suggested that lock boxes be purchased to hold the containers. Shirley also mentioned that plans are being made to replace the chairs outside the adoration room with a pew. The chairs in the adoration chapel need to be replaced. Bob reported the results of the Catholic Mutual Group Insurance evaluation for the church and school. Recommendations will be implemented.
Inspirational Music Video: It was suggested to show a video periodically to see how it is received.
Bulletin Boards: There was discussion about adding to the bulletin board outside with information regarding sacramental details.
New Business:
Cluster Confirmation: As reported above, confirmation will take place Sunday at 2:00, with students from the Rusk County Cluster, Gilman Cluster, Chetek, and Phillips.
Closing Prayer: Peg closed the meeting in prayer.
Next Meeting Date: There was discussion regarding how often the council needs to meet. It was agreed that the next meeting will be August 8, 2024, at 6:00 p.m., in the OLS Church conference room. It was also suggested that information for the meeting be presented in electronic format to reduce the amount of paper.
Respectfully submitted,
Bob Lecheler
May 7, 2024, 6 PM at OLS Church
Opening Prayer: Deacon Craig opened the meeting in prayer. Those in attendance were Deacon Craig Voldberg, Peg Novak, Paul Carow, Annette Barna, Kathy Mai, and Bob Lecheler. Shaun Meser and Sam Greifzu were guests on behalf of Ahern Construction. Shirley Sorenson was in attendance as a guest.
The council members moved to the school to take a tour of the new HVAC system, led by Shaun Messer. Shaun explained the process of removing the old system and installing the new system. Shaun distributed a spreadsheet, indicating costs for the project, which reflected an overall savings of $7,391.06 from the original quote of $628,900. A final invoice will be submitted in the amount of $30,948.94. Sam Greifzu presented an option for a three-year maintenance program to go along with the system. The cost of the first two years of the maintenance program would be $8,926. Shaun indicated that it would be offered at the cost of the savings ($7,391.06). The maintenance program can be modified, per Sam. The program will be considered.
Minutes of previous meeting: The minutes of the April 2, 2024, meeting were reviewed. A motion was made by Peg and seconded by Kathy to approve the minutes. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: The balance sheet showed $196,524.99 in church general checking. School general checking was $94,957.43 in school general checking. The lunch general checking was $865.72. A motion was made by Paula and seconded by Annette to move $26,533.44 from Scrip checking to the lunch checking. The motion passed. A question was asked why the Scrip Card Inventory has remained the same over the past several months. Bob will speak with Tammy to determine the reason. The Profit and Loss showed total income of $1,036,968.67 and expenses of $916,328.03 for a balance of $120,640.64. Bob reported that the budget for the next fiscal year was sent to the diocese, showing a balance of $1,510. The CSA balance is $13,865. A motion was made by Paula and seconded by Peg to approve the financial report. The motion passed.
OLS School Endowment Report: The Advisory Committee for the Endowment met April 25, 2024. A summary of the meeting was shared with the council members. The allocations at the time of the meeting were $437,204.05, with an additional $306,657.61 in a CD held for collateral for the HVAC loan. Monthly payments of $4,000 are made toward the loan from cash reserves in the endowment. $17, 290.60 was moved from the endowment checking to Avantax for investment. Payment for invoices for the HVAC project in the amount of $14,944 was made from the school checking. That amount will be returned to the school account before June 30, 2024. There were no other recommendations by the advisory committee at this time. Their next meeting will be July 31, 2024.
OLS School Report: Dave Elliott was not present due to illness. However, he submitted a written report. Eighth grade graduation will be May 26th at the Mass at OLS Church. The last day of school is Jun 5th. A list of field trips was given. Projected enrollment is up to 80 students from the current 73 students. Choice students will be 29, up from 23 this year. The Annual Fundraising income is $18,255, with a goal of $20,000. The OLS Golf Outing will be May 17th at Tee Away. Dave has proposed a donor wall to help pay off the HVAC system. Details of the proposal were listed. Staffing for next year is in place, except for a music teacher. There is consideration for a part-time art teacher and a second-grade teacher to work on foundational learning. The person who helped with summer cleaning two years ago asked if he could work as a volunteer this summer. He will begin working with the maintenance person when school is out.
Religious Ed. Report: A handout was distributed, indicating 45 students from 28 families attended classes this year. Three students will receive First Communion on the weekend of May 25-26. Eight students will be confirmed on May 12th. An additional 11 students will attend the confirmation ceremony. Three students from the cluster were confirmed in Catawba in April, as they will be out of town this weekend.
Old Business:
Evangelization Update: A meeting was held for the evangelization team on April 15. Four people were in attendance. There was discussion about how to attract people to our parishes through involvement in the community and personal connections.
Handi-man projects: Shirley Sorenson expressed concerns about the sharps containers in the bathrooms not being secured. It was suggested that lock boxes be purchased to hold the containers. Shirley also mentioned that plans are being made to replace the chairs outside the adoration room with a pew. The chairs in the adoration chapel need to be replaced. Bob reported the results of the Catholic Mutual Group Insurance evaluation for the church and school. Recommendations will be implemented.
Inspirational Music Video: It was suggested to show a video periodically to see how it is received.
Bulletin Boards: There was discussion about adding to the bulletin board outside with information regarding sacramental details.
New Business:
Cluster Confirmation: As reported above, confirmation will take place Sunday at 2:00, with students from the Rusk County Cluster, Gilman Cluster, Chetek, and Phillips.
Closing Prayer: Peg closed the meeting in prayer.
Next Meeting Date: There was discussion regarding how often the council needs to meet. It was agreed that the next meeting will be August 8, 2024, at 6:00 p.m., in the OLS Church conference room. It was also suggested that information for the meeting be presented in electronic format to reduce the amount of paper.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting
Minutes April 2, 2024, 6 PM
OLS Church Conference Room
Opening Prayer: Fr. Papi opened the meeting in prayer at 6:00 p.m. Those in attendance were: Fr. Papi Yeruva, Deacon Craig Voldberg, Peggy Novak, Dave Elliott, Steve Anderson, Paula Carow, Kathy Mai, and Bob Lecheler. Shirley Sorenson was in attendance as a guest.
Minutes of previous meeting: The minutes of the March 5, 2024, meeting were reviewed. A motion was made by Paula and seconded by Kathy to approve the minutes. The motion passed.
OLS School Report: Dave provided a handout with items for consideration. In the calendar of events, there was reference to financial literacy presentations to students by Chippewa Valley Bank and Ladysmith Federal. NorthLakes Dental will provide services to students on April 25th . Fine Arts Night is scheduled for May 2nd. There is an anticipated increase in enrollment particularly in parental choice next year. The school calendar has been finalized. School will start on September 3rd. The last day of school will be June 5th . Dave reported that Betty Sitler indicated that she will not return as music teacher next year. He will begin looking for a replacement, as well as a social studies teacher. There is also consideration of adding a classroom aide through the use of Title funding. A recent donation will be applied to the purchase of history books. There was a question regarding the cost of lunch for students and staff. Dave said he would need to review the cost, as there has not been a charge the last two years. A motion was made by Peggy and seconded by Paula to accept the school report. The motion passed.
Financial Reports:
-Balance Sheet & Profit and Loss: The balance sheet indicated there was $150,982.93 in the church general checking and $170,316.81 in the school general checking. Total assets and liabilities were $2,009,141.87. The profit and loss report showed $976,804.93 for income and $826,873.01 for expenses, leaving a net ordinary income of $149,931.92. The weekly giving report was reviewed. The increase in giving during Holy Week and Easter was noted. The CSA goal is $28,270.00. Thus far, $11,175.00 has been given in payments and pledges, leaving a balance of $17,095.00. Bob shared the letter from the diocesan finance office, indicating increases of 8% in workers compensation, 12% in property and liability insurance, and 7% in health insurance six months into the next budget cycle. The recommendation for pay increase is 3%. It was noted that beginning next fiscal year, OLS will be allowed to up to $10,000 on capital expenditures before requiring diocesan approval.
- OLS School Endowment Report: The next meeting of the advisory committee will be April 25th. The balance is $451,508.94. Plans will be made to determine how to restore funding to the endowment through fundraisers and appeals.
-Religious Ed. Report: Bob reported that confirmation will take place May 12th, at 2:00 p.m., at OLS. First Communion will take place the weekend of May 25-26, in the respective parishes of the students.
Old Business:
Evangelization Update: A summary of responses to the questions at the cluster-wide meeting were sent to each council member. A general review indicated that people are pleased with the current cluster structure but recognize parishes will become smaller if changes do not take place. There was an emphasis on hospitality, catechesis, and involvement in the community. The evangelization team will examine the responses in more detail and make recommendations.
Facilities: Deacon Craig pointed out that the church roof will need to be repaired in the future. Shirley mentioned that there is a need to repair more plumbing. She also asked about lighting in the men’s bathroom in order to paint. She said the chairs in the adoration chapel need to be replaced. There was discussion about the best place to store the artwork that is used each liturgical season. The old piano in storage needs to be disposed of.
Inspirational Music Video: An example was viewed. It was suggested to present a different video periodically prior to the beginning of church.
Inspirational Bulletin Boards: There was discussion of digital signs outside of church. There was also discussion of bulletin board space in the north and west entries to provide words of encouragement. There will be a review of space and selections of quotes.
New Business:
Fr. Papi on vacation 4/9-5/22 – Coverage has been reviewed by the deacons and Bob during Fr.’s absence.
Other: There was discussion regarding a recognition gathering for Deacon Doug on his retirement from active duties as a deacon. Doug will be contacted to work out the details of time and place. It was suggested to obtain a papal blessing for him.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is Tuesday, May 7, 2024, at 6:00 p.m., in the OLS Church conference room.
Respectfully submitted, Bob Lecheler
Parish Council Meeting
Minutes April 2, 2024, 6 PM
OLS Church Conference Room
Opening Prayer: Fr. Papi opened the meeting in prayer at 6:00 p.m. Those in attendance were: Fr. Papi Yeruva, Deacon Craig Voldberg, Peggy Novak, Dave Elliott, Steve Anderson, Paula Carow, Kathy Mai, and Bob Lecheler. Shirley Sorenson was in attendance as a guest.
Minutes of previous meeting: The minutes of the March 5, 2024, meeting were reviewed. A motion was made by Paula and seconded by Kathy to approve the minutes. The motion passed.
OLS School Report: Dave provided a handout with items for consideration. In the calendar of events, there was reference to financial literacy presentations to students by Chippewa Valley Bank and Ladysmith Federal. NorthLakes Dental will provide services to students on April 25th . Fine Arts Night is scheduled for May 2nd. There is an anticipated increase in enrollment particularly in parental choice next year. The school calendar has been finalized. School will start on September 3rd. The last day of school will be June 5th . Dave reported that Betty Sitler indicated that she will not return as music teacher next year. He will begin looking for a replacement, as well as a social studies teacher. There is also consideration of adding a classroom aide through the use of Title funding. A recent donation will be applied to the purchase of history books. There was a question regarding the cost of lunch for students and staff. Dave said he would need to review the cost, as there has not been a charge the last two years. A motion was made by Peggy and seconded by Paula to accept the school report. The motion passed.
Financial Reports:
-Balance Sheet & Profit and Loss: The balance sheet indicated there was $150,982.93 in the church general checking and $170,316.81 in the school general checking. Total assets and liabilities were $2,009,141.87. The profit and loss report showed $976,804.93 for income and $826,873.01 for expenses, leaving a net ordinary income of $149,931.92. The weekly giving report was reviewed. The increase in giving during Holy Week and Easter was noted. The CSA goal is $28,270.00. Thus far, $11,175.00 has been given in payments and pledges, leaving a balance of $17,095.00. Bob shared the letter from the diocesan finance office, indicating increases of 8% in workers compensation, 12% in property and liability insurance, and 7% in health insurance six months into the next budget cycle. The recommendation for pay increase is 3%. It was noted that beginning next fiscal year, OLS will be allowed to up to $10,000 on capital expenditures before requiring diocesan approval.
- OLS School Endowment Report: The next meeting of the advisory committee will be April 25th. The balance is $451,508.94. Plans will be made to determine how to restore funding to the endowment through fundraisers and appeals.
-Religious Ed. Report: Bob reported that confirmation will take place May 12th, at 2:00 p.m., at OLS. First Communion will take place the weekend of May 25-26, in the respective parishes of the students.
Old Business:
Evangelization Update: A summary of responses to the questions at the cluster-wide meeting were sent to each council member. A general review indicated that people are pleased with the current cluster structure but recognize parishes will become smaller if changes do not take place. There was an emphasis on hospitality, catechesis, and involvement in the community. The evangelization team will examine the responses in more detail and make recommendations.
Facilities: Deacon Craig pointed out that the church roof will need to be repaired in the future. Shirley mentioned that there is a need to repair more plumbing. She also asked about lighting in the men’s bathroom in order to paint. She said the chairs in the adoration chapel need to be replaced. There was discussion about the best place to store the artwork that is used each liturgical season. The old piano in storage needs to be disposed of.
Inspirational Music Video: An example was viewed. It was suggested to present a different video periodically prior to the beginning of church.
Inspirational Bulletin Boards: There was discussion of digital signs outside of church. There was also discussion of bulletin board space in the north and west entries to provide words of encouragement. There will be a review of space and selections of quotes.
New Business:
Fr. Papi on vacation 4/9-5/22 – Coverage has been reviewed by the deacons and Bob during Fr.’s absence.
Other: There was discussion regarding a recognition gathering for Deacon Doug on his retirement from active duties as a deacon. Doug will be contacted to work out the details of time and place. It was suggested to obtain a papal blessing for him.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is Tuesday, May 7, 2024, at 6:00 p.m., in the OLS Church conference room.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
February 6, 2024
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Fr. Papi Yeruva, Deacon Craig Voldberg, Dave Elliott, Peggy Novak, Steve Anderson, Joe Groothousen, Paula Carow, Kathy Mai, and Bob Lecheler. Nancy Anderson was in attendance as a guest.
Minutes of previous meeting: The minutes of the January 2nd meeting were reviewed. A motion was made by Peggy and seconded by Joe to accept the minutes. The motion passed.
Financial Reports: A motion was made by Steve and seconded by Kathy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss – General checking listed $167,808.74. School general checking is $190,211.53. Total assets and liabilities were $2,011,520.86. Income so far this year was $804,572.93. Expenses were $599,687.79. Net ordinary income was $204,885.14. The CSA goal is $28,270. Thus far, $11,175 has come in from pledges and payments. The remaining due is $17,095.
OLS School Endowment Report – The $500,000 loan for the heating system has been exhausted. The remainder of invoices will be handled by the school account. Future donations to the heating system will replace the amount used from the school account. Fundraising will continue to replenish the endowment.
OLS School Report – Dave submitted a report to the council. Work continues identifying scope and sequence of for curriculum. Some teachers will travel to Wausau to observe the implementation of the Wonders reading program. Catholic Schools Week went well. Students were well behaved when attending the bishop’s Mass in Spooner. The OLS basketball tournament just concluded. The financial report has not yet been completed. Overall, the tournament seemed to go very well. Enrollment for next year is underway. Registration forms are being updated. Efforts will be made to increase retention of 3K students. Choice and Special Needs Scholarship Program will be promoted to families. The heating project is almost complete. There is concern that the final installation is not yet complete. There will be a meeting February 19 to finalize the project. A number of items were obtained free of charge for the school, thanks to Dave’s connections. It appears that most of the staff plan to return next year. There was a brief discussion about pay and benefits. The Diocese is working on possible incentives as well. Dave is completing teacher observations and evaluations. A motion was made by Joe and seconded by Paula to approve the school report. The motion passed.
Religious Ed. Report – Classes continue as usual. Students and families will be encouraged to attend Ash Wednesday service at St. Mary in Bruce at 6:00 p.m. Lenten themes will be introduced in classes. A motion was made by Peggy and seconded by Steve to approve the Religious Education report. The motion passed.
Old Business:
Evangelization Update – Efforts are being made to have a representative from each parish on the evangelization team. Preparation will be made to attend the deanery meeting in Medford. The bishop’s letter on evangelization will be studied by the team with suggestions for implementation.
Handi-man projects – Deacon Doug and Shirley Sorenson have been cleaning storage space at the church and cluster office. Members of the Knights of Columbus installed shelves in the basement at the cluster office to help in the organization.
New Business:
Ash Wednesday/Reconciliation opportunities for Lent – The schedule for the cluster was briefly reviewed.
Concert – A concert by Jason Gray is this Sunday at the Miner Theatre. It begins at 7:00 p.m.
Other – There was discussion regarding the change in utilizing the radio to promote activity in the cluster parishes. It was explained that because of a change in Mass times, it was decided to have Fr. Papi share a message each week. The message reaches a broader audience and is presented more often than the broadcast Sunday Mass. The cost is lower as well. The message is broadcast alternately in the morning and afternoon.
Nancy shared information about the chili cook off. The date has been changed to March 10 to avoid a conflict with the wild game feed in Bruce.
Closing Prayer – Fr. closed the meeting in prayer.
Next Meeting Date – March 5, 2024, 6:00 p.m.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
February 6, 2024
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Fr. Papi Yeruva, Deacon Craig Voldberg, Dave Elliott, Peggy Novak, Steve Anderson, Joe Groothousen, Paula Carow, Kathy Mai, and Bob Lecheler. Nancy Anderson was in attendance as a guest.
Minutes of previous meeting: The minutes of the January 2nd meeting were reviewed. A motion was made by Peggy and seconded by Joe to accept the minutes. The motion passed.
Financial Reports: A motion was made by Steve and seconded by Kathy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss – General checking listed $167,808.74. School general checking is $190,211.53. Total assets and liabilities were $2,011,520.86. Income so far this year was $804,572.93. Expenses were $599,687.79. Net ordinary income was $204,885.14. The CSA goal is $28,270. Thus far, $11,175 has come in from pledges and payments. The remaining due is $17,095.
OLS School Endowment Report – The $500,000 loan for the heating system has been exhausted. The remainder of invoices will be handled by the school account. Future donations to the heating system will replace the amount used from the school account. Fundraising will continue to replenish the endowment.
OLS School Report – Dave submitted a report to the council. Work continues identifying scope and sequence of for curriculum. Some teachers will travel to Wausau to observe the implementation of the Wonders reading program. Catholic Schools Week went well. Students were well behaved when attending the bishop’s Mass in Spooner. The OLS basketball tournament just concluded. The financial report has not yet been completed. Overall, the tournament seemed to go very well. Enrollment for next year is underway. Registration forms are being updated. Efforts will be made to increase retention of 3K students. Choice and Special Needs Scholarship Program will be promoted to families. The heating project is almost complete. There is concern that the final installation is not yet complete. There will be a meeting February 19 to finalize the project. A number of items were obtained free of charge for the school, thanks to Dave’s connections. It appears that most of the staff plan to return next year. There was a brief discussion about pay and benefits. The Diocese is working on possible incentives as well. Dave is completing teacher observations and evaluations. A motion was made by Joe and seconded by Paula to approve the school report. The motion passed.
Religious Ed. Report – Classes continue as usual. Students and families will be encouraged to attend Ash Wednesday service at St. Mary in Bruce at 6:00 p.m. Lenten themes will be introduced in classes. A motion was made by Peggy and seconded by Steve to approve the Religious Education report. The motion passed.
Old Business:
Evangelization Update – Efforts are being made to have a representative from each parish on the evangelization team. Preparation will be made to attend the deanery meeting in Medford. The bishop’s letter on evangelization will be studied by the team with suggestions for implementation.
Handi-man projects – Deacon Doug and Shirley Sorenson have been cleaning storage space at the church and cluster office. Members of the Knights of Columbus installed shelves in the basement at the cluster office to help in the organization.
New Business:
Ash Wednesday/Reconciliation opportunities for Lent – The schedule for the cluster was briefly reviewed.
Concert – A concert by Jason Gray is this Sunday at the Miner Theatre. It begins at 7:00 p.m.
Other – There was discussion regarding the change in utilizing the radio to promote activity in the cluster parishes. It was explained that because of a change in Mass times, it was decided to have Fr. Papi share a message each week. The message reaches a broader audience and is presented more often than the broadcast Sunday Mass. The cost is lower as well. The message is broadcast alternately in the morning and afternoon.
Nancy shared information about the chili cook off. The date has been changed to March 10 to avoid a conflict with the wild game feed in Bruce.
Closing Prayer – Fr. closed the meeting in prayer.
Next Meeting Date – March 5, 2024, 6:00 p.m.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
January 2, 2024, 6 PM at OLS Church
Opening Prayer: Bob opened the meeting in prayer. Those in attendance were Deacon Craig Voldberg, Paula Carow, Steve Anderson, Kathy Mai, Peggy Novak, and Dave Elliott. Shirley Sorenson was present as a guest.
Minutes of previous meeting: The minutes of the December 5, 2023, meeting were reviewed. A motion was made by Steve and seconded by Peggy to approve the minutes. The motion passed.
Financial Reports: The financial report was reviewed and discussed. A motion was made by Paula and seconded by Kathy to approve the report. The motion passed
.
Balance Sheet & Profit and Loss: The church general checking was $150,526.03. The school general checking was $272,516.27. Total assets and liabilities were at $2,087,636.53. The profit and loss indicated income at $737,309.52. Expenses were listed as $497,273.49. Net income was $240,036.03.
OLS School Endowment Report: There is nothing new to report. The advisory committee will meet later in the month.
OLS School Report: Dave reported that a teacher from St. Anne’s in Wausau will provide training on how to use the Wonders reading program. Payment for her costs will come from Title 1 funding. Catholic Schools Week is January 28 to February 3. Grades 1-8 will attend Mass with Bishop Powers in Spooner on February 2nd. Betty Sitler did a great job with the Christmas program. The program was recorded and a link sent to parents for viewing. Enrollment is at 74. The heating system shut down one day due to a tripped breaker. The problem was quickly resolved. The annual fund will kick off January 28th. Preliminary material has been developed and approved. Safety plans have been submitted to the DOJ, including school blueprints, a summary of the lockdown drill, and a statement of partnership with local law enforcement. The self-study for accreditation will take place in August. Material is being developed to assist in the assessment. Dave indicated more effort will be given to language arts to bring students up to date with standards. Dave will meet with teachers to review lesson plan procedures. The executive board will meet tomorrow night to discuss a variety of issues, including tuition and teacher retention. A motion was made by Peggy and seconded by Steve to approve the school report. The motion passed.
Religious Ed. Report: Bob reported that classes will take place tomorrow. Sacramental formation is taking place for first communion and confirmation. A motion was made by Paula and seconded by Kathy to approve the religious education report. The motion passed.
Old Business:
School HVAC Project update: A meeting will take place between Ahern and school staff to determine final details of the project. There will be a discussion regarding funding returned to the school for the project.
Handi-man projects: Deacon Craig reported that repairs on the St. Peregrine cove are almost complete and will be paid for by the Knights. Shirley mentioned several items needing to be addressed in the church including storage of paper products, the American flag, plumbing, and stands for statues.
Evangelization Update: Bob shared information from the diocese regarding each parish’s viability. Evaluations on parish activities and facilities were shared. Emphasis is on making sure parishes are maintaining activities and facilities to focus on the mission of bringing people closer to Christ. The cluster evangelization team will continue to look at the details of the report and recommend how to best move from maintenance to mission.
New Business: Deacon Craig reported that the large stained-glass window of the Blessed Mother from the old hospital chapel has been retrieved and is stored in the cluster garage. John Hoover removed the rest of the stained glass before the chapel was razed.
Closing Prayer: Shirley offered the closing prayer.
Next Meeting Date: The next meeting is set for February 6, 2024, 6:00 p.m., in the church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
January 2, 2024, 6 PM at OLS Church
Opening Prayer: Bob opened the meeting in prayer. Those in attendance were Deacon Craig Voldberg, Paula Carow, Steve Anderson, Kathy Mai, Peggy Novak, and Dave Elliott. Shirley Sorenson was present as a guest.
Minutes of previous meeting: The minutes of the December 5, 2023, meeting were reviewed. A motion was made by Steve and seconded by Peggy to approve the minutes. The motion passed.
Financial Reports: The financial report was reviewed and discussed. A motion was made by Paula and seconded by Kathy to approve the report. The motion passed
.
Balance Sheet & Profit and Loss: The church general checking was $150,526.03. The school general checking was $272,516.27. Total assets and liabilities were at $2,087,636.53. The profit and loss indicated income at $737,309.52. Expenses were listed as $497,273.49. Net income was $240,036.03.
OLS School Endowment Report: There is nothing new to report. The advisory committee will meet later in the month.
OLS School Report: Dave reported that a teacher from St. Anne’s in Wausau will provide training on how to use the Wonders reading program. Payment for her costs will come from Title 1 funding. Catholic Schools Week is January 28 to February 3. Grades 1-8 will attend Mass with Bishop Powers in Spooner on February 2nd. Betty Sitler did a great job with the Christmas program. The program was recorded and a link sent to parents for viewing. Enrollment is at 74. The heating system shut down one day due to a tripped breaker. The problem was quickly resolved. The annual fund will kick off January 28th. Preliminary material has been developed and approved. Safety plans have been submitted to the DOJ, including school blueprints, a summary of the lockdown drill, and a statement of partnership with local law enforcement. The self-study for accreditation will take place in August. Material is being developed to assist in the assessment. Dave indicated more effort will be given to language arts to bring students up to date with standards. Dave will meet with teachers to review lesson plan procedures. The executive board will meet tomorrow night to discuss a variety of issues, including tuition and teacher retention. A motion was made by Peggy and seconded by Steve to approve the school report. The motion passed.
Religious Ed. Report: Bob reported that classes will take place tomorrow. Sacramental formation is taking place for first communion and confirmation. A motion was made by Paula and seconded by Kathy to approve the religious education report. The motion passed.
Old Business:
School HVAC Project update: A meeting will take place between Ahern and school staff to determine final details of the project. There will be a discussion regarding funding returned to the school for the project.
Handi-man projects: Deacon Craig reported that repairs on the St. Peregrine cove are almost complete and will be paid for by the Knights. Shirley mentioned several items needing to be addressed in the church including storage of paper products, the American flag, plumbing, and stands for statues.
Evangelization Update: Bob shared information from the diocese regarding each parish’s viability. Evaluations on parish activities and facilities were shared. Emphasis is on making sure parishes are maintaining activities and facilities to focus on the mission of bringing people closer to Christ. The cluster evangelization team will continue to look at the details of the report and recommend how to best move from maintenance to mission.
New Business: Deacon Craig reported that the large stained-glass window of the Blessed Mother from the old hospital chapel has been retrieved and is stored in the cluster garage. John Hoover removed the rest of the stained glass before the chapel was razed.
Closing Prayer: Shirley offered the closing prayer.
Next Meeting Date: The next meeting is set for February 6, 2024, 6:00 p.m., in the church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting
Minutes
December 5, 2023, 6:00 p.m., OLS Church Conference Room
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Kathy Mai, Peggy Novak, Paula Carow, Steve Anderson, Dave Elliott, and Bob Lecheler. Guests present were Shirley Sorenson and Lani Burki.
A motion was made by Steve and seconded by Kathy to approve the agenda. The motion passed
.
Minutes of previous meeting: The minutes of the November 7, 2023, meeting were reviewed. A typo was noted. Paula made a motion to approve the minutes. It was seconded by Peggy. The motion passed.
Financial Reports: A motion was made by Peggy and seconded by Kathy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss – The balance sheet showed a balance in general checking for $163,127.14. The school general checking is $285,282.61. This includes just over $52,000 earmarked for the boiler project. Total assets and liabilities is $2,059,259.15. The profit and loss shows total income as $658,823.09. Expenses are $424,808.28, providing a net income of $234,014.81. Keeping in mind that the recovery tax credit of $227,393.02 is included. The weekly giving is below the budgeted amount.
OLS School Endowment Report – It was reported that the CD held as collateral for the HVAC installation loan has earned $1,087.40 thus far. No other changes or recommendations have been made regarding the endowment.
OLS School Report – Mr. Elliott reported that he is updating and re-aligning of curriculum standards in social studies and technology. Catholic Schools Week is January 28 through February 3. Grades 1-8 will attend Mass with Bishop Powers in Spooner on February 2nd. The Christmas program is scheduled for December 17, at 1:00 p.m. Betty Sitler has been rehearsing with the children. Enrollment is at 74 students. There was a staff in-service on December 4. Staff participated in catechetical training for the Evangelizing Classroom. In the afternoon, Chief Deputy Phil Grassman met with staff to review safety procedures. There will be a drill on December 15. Signs will go up on the outside of each entrance to assist emergency personnel. The annual fundraiser will take place with OSV. Mr. Elliott is working on the promotional materials. Fundraisers recently included the wreath sale and candy bar sale. The middle school boys basketball season is underway. Parents will be contacted with delinquent tuition payments. The accreditation self-study will take place next year, starting in August. This year will be spent putting the details together. Mr. Elliott is waiting on the School District of Ladysmith to create a school calendar for next year. A question was raised about 8th graders fundraising for their class trip. Because there are only two 8th grade students, consideration will be given to see if they could join another school for a special trip. A motion was made by Steve and seconded by Paula to approve the school report. The motion passed.
Religious Ed. Report – Bob reported that classes resume this week. The focus of the next class is reconciliation. Students and their families will be encouraged to attend the communal penance service next week Thursday. Second grade students will make their first confession December 20.
Old Business:
School HVAC Project update – The HVAC system is up and running. There are still adjustments that need to be made.
Box of Joy/ Final report – Lani reported that 216 boxes were collected and sent to Florida where they will be shipped out. Lani was affirmed on the positive response from cluster parishioners
.
Parish Council Transparency – There were no recommendations. A request was made to have the minutes of the meeting be sent out as soon as possible. Minutes will be posted on the website after they are approved at the next meeting.
Handi-man projects – There was a brief discussion regarding the stained glass in the old chapel of the old hospital. Bob indicated he spoke with the contractor taking down the chapel and a specialist on stained glass. It will cost approximately $6,000 to remove the stained glass. There was a request for a portion of the stained glass as a keepsake for the family of one of the construction workers who installed the stained glass. Bob will check to see if it is possible to remove a section. A notice was received from the city regarding repair of the sidewalk on the northwest corner of the parking lot. Bob contacted Anderson Landscaping to get an estimate on the cost. The city will also repair and charge the parish/school.
New Business:
Evangelization Team / Diocesan Meeting on December 10 at Medford – An appeal was made to parish council members throughout the cluster. Two people have responded. Bob will make phone calls to see who else might be willing to attend the deanery meeting.
Maintenance to Mission
Mass Times for Christmas/ New Year’s and 2024 - Christmas Eve Masses will be 3:30 at St. Francis, 5:15 at Ss. Peter and Paul, and 4:00 at OLS. Christmas Day Masses will be 8:00 at St. Mary Czestochowa and St. Anthony, 10:00 at St. Mary in Bruce and OLS. New Year’s Eve Masses will be 3:30 at St. Francis and 5:15 at Ss. Peter and Paul. New Year’s Day Masses will be 8:00 at St. Anthony and St. Mary Czestochowa and 10:00 at OLS and St. Mary in Bruce.
Lani offered to revise the cluster website. She will meet with Bob to go over changes.
It was suggested that the school children be spread out differently at Mass so they can see better.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: January 2, 2024, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Parish Council Meeting
Minutes
December 5, 2023, 6:00 p.m., OLS Church Conference Room
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Kathy Mai, Peggy Novak, Paula Carow, Steve Anderson, Dave Elliott, and Bob Lecheler. Guests present were Shirley Sorenson and Lani Burki.
A motion was made by Steve and seconded by Kathy to approve the agenda. The motion passed
.
Minutes of previous meeting: The minutes of the November 7, 2023, meeting were reviewed. A typo was noted. Paula made a motion to approve the minutes. It was seconded by Peggy. The motion passed.
Financial Reports: A motion was made by Peggy and seconded by Kathy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss – The balance sheet showed a balance in general checking for $163,127.14. The school general checking is $285,282.61. This includes just over $52,000 earmarked for the boiler project. Total assets and liabilities is $2,059,259.15. The profit and loss shows total income as $658,823.09. Expenses are $424,808.28, providing a net income of $234,014.81. Keeping in mind that the recovery tax credit of $227,393.02 is included. The weekly giving is below the budgeted amount.
OLS School Endowment Report – It was reported that the CD held as collateral for the HVAC installation loan has earned $1,087.40 thus far. No other changes or recommendations have been made regarding the endowment.
OLS School Report – Mr. Elliott reported that he is updating and re-aligning of curriculum standards in social studies and technology. Catholic Schools Week is January 28 through February 3. Grades 1-8 will attend Mass with Bishop Powers in Spooner on February 2nd. The Christmas program is scheduled for December 17, at 1:00 p.m. Betty Sitler has been rehearsing with the children. Enrollment is at 74 students. There was a staff in-service on December 4. Staff participated in catechetical training for the Evangelizing Classroom. In the afternoon, Chief Deputy Phil Grassman met with staff to review safety procedures. There will be a drill on December 15. Signs will go up on the outside of each entrance to assist emergency personnel. The annual fundraiser will take place with OSV. Mr. Elliott is working on the promotional materials. Fundraisers recently included the wreath sale and candy bar sale. The middle school boys basketball season is underway. Parents will be contacted with delinquent tuition payments. The accreditation self-study will take place next year, starting in August. This year will be spent putting the details together. Mr. Elliott is waiting on the School District of Ladysmith to create a school calendar for next year. A question was raised about 8th graders fundraising for their class trip. Because there are only two 8th grade students, consideration will be given to see if they could join another school for a special trip. A motion was made by Steve and seconded by Paula to approve the school report. The motion passed.
Religious Ed. Report – Bob reported that classes resume this week. The focus of the next class is reconciliation. Students and their families will be encouraged to attend the communal penance service next week Thursday. Second grade students will make their first confession December 20.
Old Business:
School HVAC Project update – The HVAC system is up and running. There are still adjustments that need to be made.
Box of Joy/ Final report – Lani reported that 216 boxes were collected and sent to Florida where they will be shipped out. Lani was affirmed on the positive response from cluster parishioners
.
Parish Council Transparency – There were no recommendations. A request was made to have the minutes of the meeting be sent out as soon as possible. Minutes will be posted on the website after they are approved at the next meeting.
Handi-man projects – There was a brief discussion regarding the stained glass in the old chapel of the old hospital. Bob indicated he spoke with the contractor taking down the chapel and a specialist on stained glass. It will cost approximately $6,000 to remove the stained glass. There was a request for a portion of the stained glass as a keepsake for the family of one of the construction workers who installed the stained glass. Bob will check to see if it is possible to remove a section. A notice was received from the city regarding repair of the sidewalk on the northwest corner of the parking lot. Bob contacted Anderson Landscaping to get an estimate on the cost. The city will also repair and charge the parish/school.
New Business:
Evangelization Team / Diocesan Meeting on December 10 at Medford – An appeal was made to parish council members throughout the cluster. Two people have responded. Bob will make phone calls to see who else might be willing to attend the deanery meeting.
Maintenance to Mission
Mass Times for Christmas/ New Year’s and 2024 - Christmas Eve Masses will be 3:30 at St. Francis, 5:15 at Ss. Peter and Paul, and 4:00 at OLS. Christmas Day Masses will be 8:00 at St. Mary Czestochowa and St. Anthony, 10:00 at St. Mary in Bruce and OLS. New Year’s Eve Masses will be 3:30 at St. Francis and 5:15 at Ss. Peter and Paul. New Year’s Day Masses will be 8:00 at St. Anthony and St. Mary Czestochowa and 10:00 at OLS and St. Mary in Bruce.
Lani offered to revise the cluster website. She will meet with Bob to go over changes.
It was suggested that the school children be spread out differently at Mass so they can see better.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: January 2, 2024, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
November 7, 2023
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Deacon Craig Voldberg, Dave Elliott, Steve Anderson, Annette Barna, Kathy Mai, Fr. Papi Yeruva, and Peggy Novak. Guests in attendance were Lani Burki, Nancy Anderson, Deacon Doug and Shirley Sorenson.
Minutes of previous meeting: Minutes of the October 3, 2023, council meeting were reviewed. Peggy made a motion to accept the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: A motion to approve the financial report was made by Annette and seconded by Steve. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet showed $101,684.64 in general checking. Current assets and liabilities were $1,932,277.91. Total income to date was $560,000.93 and included $227,393.02 from the employment recovery tax credit. The net ordinary income was $202,253.38.
OLS School Endowment Report: The summary of the October 23, 2023, advisory board meeting was reviewed. The recommendation is that the advisory board will review specific numbers at the next meeting to determine the best plan for paying down the loan and maintaining the endowment. The endowment portfolio was $397,629.35 and does not include the $300,000 in the CD at Security Financial Bank as collateral on the HVAC loan and $50,000 that was withdrawn for school support for the year. After the January 11, 2024 meeting, the board will make a recommendation on how to address the loan for the HVAC system.
OLS School Report: The classroom register units are scheduled for arrival and installation on Friday. Fundraising through the sales of wreaths and candy bars is underway. There will be a Veterans Day celebration on Friday at 10:00 a.m., in the OLS Church. Students and staff from Imago Dei Academy will participate in the celebration as well. Dave will meet with elementary teachers to discuss how student grade advancements will take place next year. It will help in determining curriculum and staffing. Dave and Bob met with Police Chief Julien and Deputy Grassman to review school safety plans. There is a training scheduled with staff members on December 4. Boys basketball practice has started. Dave and Bob will be meeting to discuss tuition recovery. Dave will be meeting with a former Catholic school administrator to discuss the process for the upcoming self-study. Eleven Boxes of Joy were filled by school families. The annual audit is being conducted as a parental choice requirement. Steve made a motion to approve the school report. It was seconded by Peggy. The motion passed.
Old Business:
School HVAC Project update: As reported, the classroom registers are due to arrive by Friday. They will be installed right away. Heat in the building has been satisfactory.
Box of Joy: Lani reported that she will be shipping 250 boxes to Florida shortly.
Parish Council Transparency: It was suggested that pictures of the council members in each parish be on the website.
Mass Times Cluster Meeting on Nov 8th at 7PM OLS Gym: This meeting will allow any and all members of the cluster parishes to discuss possible options for weekend Mass times. Proposals will be sent out to council members with emails prior to the meeting.
New Business:
Evangelization /Maintenance to Mission: The most recent video from the diocese has just been released. It was recommended to send it to all council members to review so future discussions can ensue.
Handy “person” projects at OLS Church: Deacon Doug has spoken with a person who is willing to look at and work on some plumbing issues in the church. Doug will arrange a meeting to go over the needs.
A technician from Audio Architect inspected the sound system in the church and made adjustments. A proposal to install a sound monitor was submitted. The monitor should help the choir and presider to better hear during Mass. A motion was made by Steve and seconded by Annette to approve $1,268.30 for installation of the monitor. The motion passed.
Bob reported there was a gas leak with one of the furnaces in the church recently. The fire and police departments investigated the source and turned the gas off. A technician was contacted and made the repairs.
Shirley reported that the books on display at church brought in over $165. The money will be used to make improvements in the bathrooms in the church.
There was discussion to upgrade the cluster website in order to make it easier to navigate and make more information about the cluster available.
A question was asked if there is a grounds committee for the parish and school. It was pointed out that the grass needs mowing. It was suggested that a motion-detection light be on the outside of the school.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: The next meeting is December 4, 2023, 6:00 p.m., OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
November 7, 2023
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Deacon Craig Voldberg, Dave Elliott, Steve Anderson, Annette Barna, Kathy Mai, Fr. Papi Yeruva, and Peggy Novak. Guests in attendance were Lani Burki, Nancy Anderson, Deacon Doug and Shirley Sorenson.
Minutes of previous meeting: Minutes of the October 3, 2023, council meeting were reviewed. Peggy made a motion to accept the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: A motion to approve the financial report was made by Annette and seconded by Steve. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet showed $101,684.64 in general checking. Current assets and liabilities were $1,932,277.91. Total income to date was $560,000.93 and included $227,393.02 from the employment recovery tax credit. The net ordinary income was $202,253.38.
OLS School Endowment Report: The summary of the October 23, 2023, advisory board meeting was reviewed. The recommendation is that the advisory board will review specific numbers at the next meeting to determine the best plan for paying down the loan and maintaining the endowment. The endowment portfolio was $397,629.35 and does not include the $300,000 in the CD at Security Financial Bank as collateral on the HVAC loan and $50,000 that was withdrawn for school support for the year. After the January 11, 2024 meeting, the board will make a recommendation on how to address the loan for the HVAC system.
OLS School Report: The classroom register units are scheduled for arrival and installation on Friday. Fundraising through the sales of wreaths and candy bars is underway. There will be a Veterans Day celebration on Friday at 10:00 a.m., in the OLS Church. Students and staff from Imago Dei Academy will participate in the celebration as well. Dave will meet with elementary teachers to discuss how student grade advancements will take place next year. It will help in determining curriculum and staffing. Dave and Bob met with Police Chief Julien and Deputy Grassman to review school safety plans. There is a training scheduled with staff members on December 4. Boys basketball practice has started. Dave and Bob will be meeting to discuss tuition recovery. Dave will be meeting with a former Catholic school administrator to discuss the process for the upcoming self-study. Eleven Boxes of Joy were filled by school families. The annual audit is being conducted as a parental choice requirement. Steve made a motion to approve the school report. It was seconded by Peggy. The motion passed.
Old Business:
School HVAC Project update: As reported, the classroom registers are due to arrive by Friday. They will be installed right away. Heat in the building has been satisfactory.
Box of Joy: Lani reported that she will be shipping 250 boxes to Florida shortly.
Parish Council Transparency: It was suggested that pictures of the council members in each parish be on the website.
Mass Times Cluster Meeting on Nov 8th at 7PM OLS Gym: This meeting will allow any and all members of the cluster parishes to discuss possible options for weekend Mass times. Proposals will be sent out to council members with emails prior to the meeting.
New Business:
Evangelization /Maintenance to Mission: The most recent video from the diocese has just been released. It was recommended to send it to all council members to review so future discussions can ensue.
Handy “person” projects at OLS Church: Deacon Doug has spoken with a person who is willing to look at and work on some plumbing issues in the church. Doug will arrange a meeting to go over the needs.
A technician from Audio Architect inspected the sound system in the church and made adjustments. A proposal to install a sound monitor was submitted. The monitor should help the choir and presider to better hear during Mass. A motion was made by Steve and seconded by Annette to approve $1,268.30 for installation of the monitor. The motion passed.
Bob reported there was a gas leak with one of the furnaces in the church recently. The fire and police departments investigated the source and turned the gas off. A technician was contacted and made the repairs.
Shirley reported that the books on display at church brought in over $165. The money will be used to make improvements in the bathrooms in the church.
There was discussion to upgrade the cluster website in order to make it easier to navigate and make more information about the cluster available.
A question was asked if there is a grounds committee for the parish and school. It was pointed out that the grass needs mowing. It was suggested that a motion-detection light be on the outside of the school.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: The next meeting is December 4, 2023, 6:00 p.m., OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Steve Anderson was installed to the Our Lady of Sorrows Parish Council on November 7, 2023, joining the other dedicated parish members currently serving. Fr. Papi welcomed Steve and blessed the event with his prayers for good service.
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
October 3 , 2023
6 PM at OLS Church
Those in attendance were: Deacon Craig Voldberg, Paula Carow, Peggy Novak, Steve Anderson, Dave Elliott, Joe Groothousen, Fr. Papi Yeruva, Bob Lecheler, and Nancy Anderson as a guest.
Opening Prayer: Fr. Papi opened the meeting with prayer.
Minutes of previous meeting: The minutes of the September 5, 2023, meeting were reviewed. Joe made a motion to approve the minutes. It was seconded by Peggy. The motion passed.
Financial Reports: A motion was made by Paula and seconded by Joe to accept the finance and endowment reports. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet shows general checking to be at $104,581.36. The school general checking is at $261,163.92. Total assets and liabilities are at $1,708,973.74. The profit and loss report includes $350,000 from the Endowment for collateral and yearly school support. The net income is $552,778.52 and includes the recovery tax credit in the amount of $227,393.02.
OLS School Endowment Report: It is the recommendation of the Advisory Board to make no changes to investments at this time. The Board will examine school finances to determine the best option for making monthly loan payments in the amount of $3,769. The probable suggestion will be to make monthly payments from the Endowment. Interest on the CD will be used to pay down the loan. The tax relief credit money will be held to cover monthly payments, should finances become tight later in the year.
OLS School Report: Dave reported that staffing is in place at the school. Pearl Joy Luebke began teaching this week, after maternity leave. Dave indicated he is working on licensure for several teachers. The report for accreditation has been completed. Fundraising will continue with Our Sunday Visitor. Peggy made a motion to approve the school report. It was seconded by Joe. The motion passed.
Religious Ed. Report: Bob reported that class this week was moved back to next week to avoid conflict with homecoming activities at Ladysmith. Enrollment and participation are good.
Old Business:
School HVAC Project: Bob indicated that the site manager, Bryan, has been reporting to Bob and Dave on progress being made. Most of the piping has been completed. Units will be installed when they arrive. The cold air return access vents will be cut out in the near future.
Cluster Parish Photo Directory: Photo shoots began at Hawkins on Monday. They took place at Tony on Tuesday and will be taken at Tony again on Wednesday. They will be next Wednesday at Flambeau. The following week they will be at Weyerhaeuser on Tuesday, Bruce on Wednesday, and OLS on Thursday through Saturday. There was discussion about group pictures for the various ministries in each parish. It was recommended that listing people in each of the ministries in each parish would be most feasible.
Box of Joy: Lani Burki has been making boxes available at each of the parishes.
New Business:
Parish Council Transparency: It was pointed out that the minutes for OLS have not been posted for July and August. Bob will see that they get posted.
Transportation to Mass for Special Needs Parishioners: Deacon Doug has been working with RCTC to arrange for additional transportation.
Mass Times: Fr. Papi has received requests to consider changes in Mass times on the weekend. He will be writing to Bishop Powers with suggestions. There is consideration for extra help by priests on the weekends. If that happens, it will impact how Mass times can be considered. Once that is determined, there will be a meeting of all councils in the cluster to discuss best options. There will be discussion of Bishop’s pastoral letter on evangelization.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: November 7, 2023, 6:00 p.m.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
October 3 , 2023
6 PM at OLS Church
Those in attendance were: Deacon Craig Voldberg, Paula Carow, Peggy Novak, Steve Anderson, Dave Elliott, Joe Groothousen, Fr. Papi Yeruva, Bob Lecheler, and Nancy Anderson as a guest.
Opening Prayer: Fr. Papi opened the meeting with prayer.
Minutes of previous meeting: The minutes of the September 5, 2023, meeting were reviewed. Joe made a motion to approve the minutes. It was seconded by Peggy. The motion passed.
Financial Reports: A motion was made by Paula and seconded by Joe to accept the finance and endowment reports. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet shows general checking to be at $104,581.36. The school general checking is at $261,163.92. Total assets and liabilities are at $1,708,973.74. The profit and loss report includes $350,000 from the Endowment for collateral and yearly school support. The net income is $552,778.52 and includes the recovery tax credit in the amount of $227,393.02.
OLS School Endowment Report: It is the recommendation of the Advisory Board to make no changes to investments at this time. The Board will examine school finances to determine the best option for making monthly loan payments in the amount of $3,769. The probable suggestion will be to make monthly payments from the Endowment. Interest on the CD will be used to pay down the loan. The tax relief credit money will be held to cover monthly payments, should finances become tight later in the year.
OLS School Report: Dave reported that staffing is in place at the school. Pearl Joy Luebke began teaching this week, after maternity leave. Dave indicated he is working on licensure for several teachers. The report for accreditation has been completed. Fundraising will continue with Our Sunday Visitor. Peggy made a motion to approve the school report. It was seconded by Joe. The motion passed.
Religious Ed. Report: Bob reported that class this week was moved back to next week to avoid conflict with homecoming activities at Ladysmith. Enrollment and participation are good.
Old Business:
School HVAC Project: Bob indicated that the site manager, Bryan, has been reporting to Bob and Dave on progress being made. Most of the piping has been completed. Units will be installed when they arrive. The cold air return access vents will be cut out in the near future.
Cluster Parish Photo Directory: Photo shoots began at Hawkins on Monday. They took place at Tony on Tuesday and will be taken at Tony again on Wednesday. They will be next Wednesday at Flambeau. The following week they will be at Weyerhaeuser on Tuesday, Bruce on Wednesday, and OLS on Thursday through Saturday. There was discussion about group pictures for the various ministries in each parish. It was recommended that listing people in each of the ministries in each parish would be most feasible.
Box of Joy: Lani Burki has been making boxes available at each of the parishes.
New Business:
Parish Council Transparency: It was pointed out that the minutes for OLS have not been posted for July and August. Bob will see that they get posted.
Transportation to Mass for Special Needs Parishioners: Deacon Doug has been working with RCTC to arrange for additional transportation.
Mass Times: Fr. Papi has received requests to consider changes in Mass times on the weekend. He will be writing to Bishop Powers with suggestions. There is consideration for extra help by priests on the weekends. If that happens, it will impact how Mass times can be considered. Once that is determined, there will be a meeting of all councils in the cluster to discuss best options. There will be discussion of Bishop’s pastoral letter on evangelization.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: November 7, 2023, 6:00 p.m.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster Our Lady of Sorrows Parish Council Meeting Minutes
September 5, 2023 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Paula Carow, Kathy Mai, Dave Elliott, and Bob Lecheler. Guests included Nancy Anderson, Lani Burki, Deacon Doug Sorenson, and Shirley Sorenson.
Minutes of previous meeting: The minutes of the August 8 meeting were reviewed. Paula made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Kathy made a motion to approve the financial report. It was seconded by Paula. The motion passed.
Balance Sheet & Profit and Loss – There is currently $62,980.95 in the parish general checking. School general checking is $162,313.61. Total assets and liabilities are at $1,292,874.77. The Profit and Loss report indicates total income at $321,297.47. This includes $227,393.02 from the payroll recovery funding in relation to COVID. The net income is currently $139,145.07.
OLS School Endowment Report – The Endowment portfolio is $425,530.78 as a result of transferring $300,000 for collateral for the HVAC project and $50,000 for annual school support.
OLS School Report – Mr. Elliott reported that the first day of school went well, despite the warm weather. Enrollment is at 73 students. Attempts are made to have 3K students come consistently to become familiar with school routines. Students and staff went to church to review procedures for attending Mass. 3K students will begin attending Mass right away with the rest of the students. The need for staffing is for part-time music and part-time science. Mr. Elliott is working to fill the positions. Pearly Joy Luebke is out on maternity leave. Betty Sitler is covering her class. Mr. Elliott is also working to recover back tuition payments. Work on the HVAC system is nearing completion. The workers have been cooperative in working around class needs. The Wisconsin Religious and Independent School Association (WRISA) will conduct a self-study for OLS School this year. Reports are being completed for the self-study. Instructions for better playground supervision have been shared with supervisors with designated posts for best supervision. A new reading program will be implemented this year.
Religious Ed. Report – Bob reported that classes will begin Sept. 6th. There are currently 36 students registered from 25 families.
Paula made a motion to approve the school and religious education reports. It was seconded by Kathy. The motion passed.
Old Business:
Evangelization Update – Plans will be made to bring councils from all the cluster parishes to a common meeting in November to discuss Bishop’s pastoral letter on evangelization.
School HVAC Project – Bob reported that construction continues on the installation of the HVAC system. Classrooms are basically set to receive the heating units when they arrive. The loan for the project should be completed within the week.
Mass in the Park Report – Nancy Anderson reported that the committee working on the project worked well together. Attendance was around 150 people. Everything seemed to work smoothly with the assistance of many. It will be determined if this will become an annual event.
New Business:
Cluster Parish Photo Directory – Many families have signed up for their photo shoot. An automatic message went out from Fr. Papi, encouraging people to sign up to have their photo taken. People will be scheduled to host at each site when photos are taken. People can submit a photo in digital or hard copy form at the cost of $15. They will receive a free directory.
Nancy Anderson asked about more transparency on the part of the parish council. It was pointed out that minutes from each meeting are posted on the website. Announcements are made when each council meeting is to be held. It was suggested that the minutes be posted on the church bulletin board as well.
Lani Burki presented information about Box of Joy. It is a program to provide gift items for families in need throughout the world. It is a ministry of Cross Catholic Outreach. It was suggested that the back room of the cluster offices could be used to store the boxes and gift items until distribution.
Deacon Doug asked if there could be discussion about changing mass times in the cluster parishes. Fr. Papi stated that he will submit a letter to Bishop Powers, seeking permission to discuss the matter among all the cluster parishes.
Deacon Doug also asked if funds could be made available to provide transportation to Sunday Mass for a parishioner with special needs. It was agreed that such funding should be made available.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – The next meeting is October 3, 2023.
Respectfully submitted,
Bob Lecheler
September 5, 2023 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Paula Carow, Kathy Mai, Dave Elliott, and Bob Lecheler. Guests included Nancy Anderson, Lani Burki, Deacon Doug Sorenson, and Shirley Sorenson.
Minutes of previous meeting: The minutes of the August 8 meeting were reviewed. Paula made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Kathy made a motion to approve the financial report. It was seconded by Paula. The motion passed.
Balance Sheet & Profit and Loss – There is currently $62,980.95 in the parish general checking. School general checking is $162,313.61. Total assets and liabilities are at $1,292,874.77. The Profit and Loss report indicates total income at $321,297.47. This includes $227,393.02 from the payroll recovery funding in relation to COVID. The net income is currently $139,145.07.
OLS School Endowment Report – The Endowment portfolio is $425,530.78 as a result of transferring $300,000 for collateral for the HVAC project and $50,000 for annual school support.
OLS School Report – Mr. Elliott reported that the first day of school went well, despite the warm weather. Enrollment is at 73 students. Attempts are made to have 3K students come consistently to become familiar with school routines. Students and staff went to church to review procedures for attending Mass. 3K students will begin attending Mass right away with the rest of the students. The need for staffing is for part-time music and part-time science. Mr. Elliott is working to fill the positions. Pearly Joy Luebke is out on maternity leave. Betty Sitler is covering her class. Mr. Elliott is also working to recover back tuition payments. Work on the HVAC system is nearing completion. The workers have been cooperative in working around class needs. The Wisconsin Religious and Independent School Association (WRISA) will conduct a self-study for OLS School this year. Reports are being completed for the self-study. Instructions for better playground supervision have been shared with supervisors with designated posts for best supervision. A new reading program will be implemented this year.
Religious Ed. Report – Bob reported that classes will begin Sept. 6th. There are currently 36 students registered from 25 families.
Paula made a motion to approve the school and religious education reports. It was seconded by Kathy. The motion passed.
Old Business:
Evangelization Update – Plans will be made to bring councils from all the cluster parishes to a common meeting in November to discuss Bishop’s pastoral letter on evangelization.
School HVAC Project – Bob reported that construction continues on the installation of the HVAC system. Classrooms are basically set to receive the heating units when they arrive. The loan for the project should be completed within the week.
Mass in the Park Report – Nancy Anderson reported that the committee working on the project worked well together. Attendance was around 150 people. Everything seemed to work smoothly with the assistance of many. It will be determined if this will become an annual event.
New Business:
Cluster Parish Photo Directory – Many families have signed up for their photo shoot. An automatic message went out from Fr. Papi, encouraging people to sign up to have their photo taken. People will be scheduled to host at each site when photos are taken. People can submit a photo in digital or hard copy form at the cost of $15. They will receive a free directory.
Nancy Anderson asked about more transparency on the part of the parish council. It was pointed out that minutes from each meeting are posted on the website. Announcements are made when each council meeting is to be held. It was suggested that the minutes be posted on the church bulletin board as well.
Lani Burki presented information about Box of Joy. It is a program to provide gift items for families in need throughout the world. It is a ministry of Cross Catholic Outreach. It was suggested that the back room of the cluster offices could be used to store the boxes and gift items until distribution.
Deacon Doug asked if there could be discussion about changing mass times in the cluster parishes. Fr. Papi stated that he will submit a letter to Bishop Powers, seeking permission to discuss the matter among all the cluster parishes.
Deacon Doug also asked if funds could be made available to provide transportation to Sunday Mass for a parishioner with special needs. It was agreed that such funding should be made available.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – The next meeting is October 3, 2023.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster Our Lady of Sorrows Parish Council Meeting Minutes
August 8, 2023 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Peggy Novak, Paula Carrow, Joe Groothousen, and Bob Lecheler.
Minutes of previous meeting: The minutes of the July 11, 2023, meeting were reviewed. A motion was made by Peggy and seconded by Joe to approve the minutes. The motion passed.
Financial Reports: A motion was made by Joe and seconded by Peggy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss – Because of the employee tax credit reimbursement, the parish and school received $180,628.54. Approximately another $100,000 will be coming. The church general checking is at $107,182.70. The school general checking is $171,237.81. Assets and liabilities are at $1,347,201.52. The profit and loss indicates a net income of $193,441.82. A motion was made by Joe and seconded by Paula to pay off the balance of the CSA in the amount of $15,325. The motion passed.
OLS School Endowment Report – The endowment portfolio is $782,831. There is no recommendation for changes at this time. With Bishop’s approval, shared equities and some principle in the amount of $300,000 will be used as collateral, along with the cluster office property and adjoining lot, for the loan with Security Financial Bank (SFB) to pay for the heating project for the school. The $300,000 will be used to purchase a CD with SFB. When the loan drops to the value of the cluster office and property ($201,440), the CD will be cashed out and the money returned to the endowment.
OLS School Report - The facilities have been thoroughly cleaned. Most of the floors have been waxed. There will be a need to do some touch up work after new heating elements are installed. New breaker boxes have been installed in janitor closets. Rooms are temporarily set up for staff. Staffing is in place for the coming year, with the exception of music. Mr. Elliott is working on a couple of different plans. The school website is being updated. Enrollment is currently at 77. Effort is being made to participate in the Special Needs Scholarship Program (SNSP). It will provide funding from school choice for students identified with special needs. The audit is set for August 23rd. It was pointed out that there were mistakes in the school staffing listed in the bulletin. Bob will check on the corrections. A motion was made by Paula and seconded by Peggy to approve the school report. The motion passed.
Religious Ed. Report – Enrollment is anticipated at 39 students in grades PreK-11. There will be approximately 11 confirmation candidates. Thus far, there are only two students preparing for
August 8, 2023 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Peggy Novak, Paula Carrow, Joe Groothousen, and Bob Lecheler.
Minutes of previous meeting: The minutes of the July 11, 2023, meeting were reviewed. A motion was made by Peggy and seconded by Joe to approve the minutes. The motion passed.
Financial Reports: A motion was made by Joe and seconded by Peggy to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss – Because of the employee tax credit reimbursement, the parish and school received $180,628.54. Approximately another $100,000 will be coming. The church general checking is at $107,182.70. The school general checking is $171,237.81. Assets and liabilities are at $1,347,201.52. The profit and loss indicates a net income of $193,441.82. A motion was made by Joe and seconded by Paula to pay off the balance of the CSA in the amount of $15,325. The motion passed.
OLS School Endowment Report – The endowment portfolio is $782,831. There is no recommendation for changes at this time. With Bishop’s approval, shared equities and some principle in the amount of $300,000 will be used as collateral, along with the cluster office property and adjoining lot, for the loan with Security Financial Bank (SFB) to pay for the heating project for the school. The $300,000 will be used to purchase a CD with SFB. When the loan drops to the value of the cluster office and property ($201,440), the CD will be cashed out and the money returned to the endowment.
OLS School Report - The facilities have been thoroughly cleaned. Most of the floors have been waxed. There will be a need to do some touch up work after new heating elements are installed. New breaker boxes have been installed in janitor closets. Rooms are temporarily set up for staff. Staffing is in place for the coming year, with the exception of music. Mr. Elliott is working on a couple of different plans. The school website is being updated. Enrollment is currently at 77. Effort is being made to participate in the Special Needs Scholarship Program (SNSP). It will provide funding from school choice for students identified with special needs. The audit is set for August 23rd. It was pointed out that there were mistakes in the school staffing listed in the bulletin. Bob will check on the corrections. A motion was made by Paula and seconded by Peggy to approve the school report. The motion passed.
Religious Ed. Report – Enrollment is anticipated at 39 students in grades PreK-11. There will be approximately 11 confirmation candidates. Thus far, there are only two students preparing for
First Reconciliation and First Communion. Catechists are in place. Classes will meet the first and third Wednesdays of each month. Parents will be provided with instruction on the Eucharist and possibly other sacraments. The group providing the parenting class, Raising Highly Capable Kids, will be joining the religious education families for a meal each session. The parenting group will participate in their own instruction. A motion was made by Joe and seconded by Peggy to approve the religious education report.
Old Business:
Evangelization Update – Plans are being developed to gather the councils of each parish for a common meeting to create a directive for evangelization in each of the parishes. It will take place in the fall.
School HVAC Project – The electrician was in last week to install breaker panels and conduits for the wires. Bob left a message with Ahern to find out the work schedule leading up to the start of the school year. A letter from Fr. Papi to Bishop Powers to approve the loan with SFB was sent out this week. So far, $102,500 has been paid to Ahern, with $6,552 left in the current account. Future bills will be paid from the bank loan.
New Business:
Mass in the Park and Picnic – Mass will take place at 10:45 on Sunday, August 27th. Signup sheets are available for people to indicate what they will bring. They are also looking for volunteers to set up and take down items.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – The next meeting is September 5, 2023, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Old Business:
Evangelization Update – Plans are being developed to gather the councils of each parish for a common meeting to create a directive for evangelization in each of the parishes. It will take place in the fall.
School HVAC Project – The electrician was in last week to install breaker panels and conduits for the wires. Bob left a message with Ahern to find out the work schedule leading up to the start of the school year. A letter from Fr. Papi to Bishop Powers to approve the loan with SFB was sent out this week. So far, $102,500 has been paid to Ahern, with $6,552 left in the current account. Future bills will be paid from the bank loan.
New Business:
Mass in the Park and Picnic – Mass will take place at 10:45 on Sunday, August 27th. Signup sheets are available for people to indicate what they will bring. They are also looking for volunteers to set up and take down items.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – The next meeting is September 5, 2023, 6:00 p.m., in the OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Agenda
July 11 , 2023
6 PM at OLS Church
MINUTES
Opening Prayer: Deacon Craig opened the meeting in prayer. Those in attendance were Joe Groothousen, Kathy Mai, Annette Barna, Peggy Novak, Deacon Craig Voldberg, and Bob Lecheler
Minutes of previous meeting: Bob read the minutes from the June 6, 2023, council meeting. Joe made a motion to approve the minutes as read. It was seconded by Kathy. The motion passed.
Financial Reports: Peggy made a motion to approve the financial report. It was seconded by Joe. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet and P&L for both the last fiscal year and the current year to date were distributed and reviewed. The church general checking for the past fiscal year was $81,091.88. The general checking for the school for the same period was $99,146.63. Total assets and liabilities for the past fiscal year were $1,100,412.96. The ending balance for the past fiscal year was -$41,237.66. This did not include the capital project income of $94,975.00 for the HVAC replacement at the school. The current balance for the new fiscal year shows the church general checking at $88,395.73 and the school general checking at $27,775.53. The current fiscal balance is -$64,996.75, which includes $71,000 expensed as a down payment on the HVAC replacement project.
OLS School Endowment Report: The advisory board to the school endowment met July 10, 2023. A written summary of the meeting was shared and reviewed by the council members. There were no recommendations for changes in investments at this time. There was lengthy discussion regarding how to utilize the endowment fund as collateral for the $500,000 loan with Security Financial Bank (SFB). As the value of the rectory/office and adjoining lot are less than the value of the loan, there is a need to provide the endowment fund as collateral. One option offered by the advisory board was to utilize the endowment for the $500,000 loan and not include the rectory/office and lot. This was suggested to the SFB loan officer to consider but was not sure it would be accepted. The second option is to purchase a thirteen-month $300,000 CD through SFB at 5% interest. Once the loan has been paid down past $300,000 remaining, the CD could be cashed and the proceeds reinvested in the endowment. Joe made a motion, seconded by Kathy, to recommend the purchase of the thirteen-month CD at SFB in the amount of $300,000 as the balance of collateral for the loan. The motion passed. The recommendation will be presented to SFB and the details submitted to Bishop Powers for his approval.
Our Lady of Sorrows
Parish Council Meeting Agenda
July 11 , 2023
6 PM at OLS Church
MINUTES
Opening Prayer: Deacon Craig opened the meeting in prayer. Those in attendance were Joe Groothousen, Kathy Mai, Annette Barna, Peggy Novak, Deacon Craig Voldberg, and Bob Lecheler
Minutes of previous meeting: Bob read the minutes from the June 6, 2023, council meeting. Joe made a motion to approve the minutes as read. It was seconded by Kathy. The motion passed.
Financial Reports: Peggy made a motion to approve the financial report. It was seconded by Joe. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet and P&L for both the last fiscal year and the current year to date were distributed and reviewed. The church general checking for the past fiscal year was $81,091.88. The general checking for the school for the same period was $99,146.63. Total assets and liabilities for the past fiscal year were $1,100,412.96. The ending balance for the past fiscal year was -$41,237.66. This did not include the capital project income of $94,975.00 for the HVAC replacement at the school. The current balance for the new fiscal year shows the church general checking at $88,395.73 and the school general checking at $27,775.53. The current fiscal balance is -$64,996.75, which includes $71,000 expensed as a down payment on the HVAC replacement project.
OLS School Endowment Report: The advisory board to the school endowment met July 10, 2023. A written summary of the meeting was shared and reviewed by the council members. There were no recommendations for changes in investments at this time. There was lengthy discussion regarding how to utilize the endowment fund as collateral for the $500,000 loan with Security Financial Bank (SFB). As the value of the rectory/office and adjoining lot are less than the value of the loan, there is a need to provide the endowment fund as collateral. One option offered by the advisory board was to utilize the endowment for the $500,000 loan and not include the rectory/office and lot. This was suggested to the SFB loan officer to consider but was not sure it would be accepted. The second option is to purchase a thirteen-month $300,000 CD through SFB at 5% interest. Once the loan has been paid down past $300,000 remaining, the CD could be cashed and the proceeds reinvested in the endowment. Joe made a motion, seconded by Kathy, to recommend the purchase of the thirteen-month CD at SFB in the amount of $300,000 as the balance of collateral for the loan. The motion passed. The recommendation will be presented to SFB and the details submitted to Bishop Powers for his approval.
OLS School Report: Bob reported that enrollment is currently down to the high 50’s. (This has been corrected to report the enrollment at the time of the council meeting was 76.) Dave Elliott, the new principal has been working diligently in the office, updating the handbook, reviewing curriculum, updating the schedule, and training to become the parental choice administrator. He is planning to be available to families and staff to get to know him and discuss his plans for the coming school year. Peggy made a motion to accept the school report, which was seconded by Joe. The motion passed
Old Business:
Evangelization Update: There was discussion about the diocesan efforts for evangelization. It was decided that the council will take up the discussion of Bishop Powers pastoral letter on evangelization beginning with the November council meeting.
School HVAC Project has begun: Demolition of the old HVAC system in the school began this week. Work has been going on with Totus Tuus in the building and everything appears to be working well.
Religious Education: Bob reported that additional catechists are being sought for the coming year. Totus Tuus has 25 younger students during the day and 6 middle and high school students in the evening. The camp will close Friday afternoon.
New Business:
Mass in the Park in July: The PCCW and Knights of Columbus will work together on details for Mass in Memorial Park August 27. There will be a potluck dinner after the Mass.
Closing Prayer: Peggy closed the meeting in prayer.
Next Meeting Date: The next meeting is August 8, 2023, 6:00 p.m., in the OLS Church conference room.
Joe made the motion to adjourn.
Respectfully submitted,
Bob Lecheler
Old Business:
Evangelization Update: There was discussion about the diocesan efforts for evangelization. It was decided that the council will take up the discussion of Bishop Powers pastoral letter on evangelization beginning with the November council meeting.
School HVAC Project has begun: Demolition of the old HVAC system in the school began this week. Work has been going on with Totus Tuus in the building and everything appears to be working well.
Religious Education: Bob reported that additional catechists are being sought for the coming year. Totus Tuus has 25 younger students during the day and 6 middle and high school students in the evening. The camp will close Friday afternoon.
New Business:
Mass in the Park in July: The PCCW and Knights of Columbus will work together on details for Mass in Memorial Park August 27. There will be a potluck dinner after the Mass.
Closing Prayer: Peggy closed the meeting in prayer.
Next Meeting Date: The next meeting is August 8, 2023, 6:00 p.m., in the OLS Church conference room.
Joe made the motion to adjourn.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
June 6, 2023
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Paul Carow, Annette Barna, Kathy Mai, and Bob Lecheler.
Minutes of previous meeting: The minutes were reviewed. Kathy made a motion to approve the minutes. It was seconded by Annette. The motion passed.
Financial Reports: Paula made a motion to approve the financial report. It was seconded by Kathy. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet indicated $1,111,364.91 in checking/savings. Total liability and assets were listed at $1,147,436.57. It was pointed out that $94,975 is listed in school checking and is earmarked for the HVAC replacement project. Even though weekly giving is down from the projected budget, gifts have been generous and have led to the current balance of $100,983.70, including the $94,975 in the HVAC fund. The CSA balance for this year is currently $14,720.
OLS School Endowment Report: The current value of the portfolio is $776,978.34. The cash on hand is $82,213.06. The advisory committee for the endowment will make recommendations for utilization in relation to the HVAC project when the bank loan is finalized.
OLS School Report: Interim principal, Mark Gobler, provided a written report on the happenings at school. He was unable to attend the council meeting. He shared his appreciation for the extra work done by Katelyn Schneider, secretary, for keeping things in order throughout the end of the school year. Six eighth grade students graduated. Mark will be meeting with the new principal, Dave Elliot, to make the transition in leadership for the school. Mr. Elliot is the recently retired principal in Cornell. He is looking forward to joining the OLS staff. He will be reviewing a new reading series for the elementary grades and a new science series for the middle school. The middle school music position is the only opening left to be filled at the school for next year. Kelly Tindol will return as the teacher in grades 1-2. Pearl Joy Luebke will be the teacher in grades 4-5. Diane Weber will return as a middle school teacher. Steve Dauer and Randy Lovely will upgrade the filters on the school computers over the summer. Paula made a motion to accept the school report. It was seconded by Kathy. The motion passed.
Bob reported that ten students from the school received their first communion last weekend. Confirmation will be incorporated into the religious education program next year. Classes will be the first and third Wednesdays of the month, beginning in September.
Old Business:
Evangelization Update: Deacon Craig shared that he presented on Bishop Powers’ pastoral letter on evangelization to the Koinonia group last weekend. He pointed out that all parishes in the diocese are asked to implement the principles of the pastoral letter. There was discussion about how the Synod, the Eucharistic Revival, and Evangelization are all connected to move the diocese forward in dealing with current issues. More than just another task for parishes to undertake, emphasis in the diocese is to think differently about how we will be church with shrinking populations. The bishop’s letter will be mailed to all parishioners in the diocese. It was suggested that parish councils spend time together to discuss the letter and how its principles can be applied in specific communities. The cluster evangelization team has met a few times to discuss the needs of the parishes. Another meeting will be scheduled with Fr. Papi.
School HVAC Project: Bob left a message with the contact person at Ahrens to determine the status of project. We have been waiting for state approval of the plans. Once approved, the down payment will be made and work will begin. Deacon Craig asked when we can begin to dismantle the old units. Bob will find out from the company.
New Business:
Fundraising update for School HVAC Project: Donations so far are at $94,975, plus several thousand in donations that have yet to be entered. It was suggested that visual updates be posted online and in parishes to remind people of the project.
Totus Tuus: The gathering will be July 9-14. Registrations are coming in. An appeal will go out for food donations, evening suppers, and housing for the team.
Self-Inspection: A self-inspection was conducted on the church, rectory, and school for Catholic Mutual Group insurance. There were no concerns regarding facilities.
Change in Hours: Bob reported that he will be reducing his hours as special assistant to the international priests. As a result, Bob will be in the office four days a week, usually out on Fridays. There is no change in cluster responsibilities. There was discussion about hiring someone to assist with religious education, along with baptism and marriage prep.
Other: A question was raised about a walk for life in Madison in June. No one had additional information. A request was made to take pictures of the old boiler to see if anyone has a need for its parts.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: July 11, 2023, 6:00, church conference room.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
June 6, 2023
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Paul Carow, Annette Barna, Kathy Mai, and Bob Lecheler.
Minutes of previous meeting: The minutes were reviewed. Kathy made a motion to approve the minutes. It was seconded by Annette. The motion passed.
Financial Reports: Paula made a motion to approve the financial report. It was seconded by Kathy. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet indicated $1,111,364.91 in checking/savings. Total liability and assets were listed at $1,147,436.57. It was pointed out that $94,975 is listed in school checking and is earmarked for the HVAC replacement project. Even though weekly giving is down from the projected budget, gifts have been generous and have led to the current balance of $100,983.70, including the $94,975 in the HVAC fund. The CSA balance for this year is currently $14,720.
OLS School Endowment Report: The current value of the portfolio is $776,978.34. The cash on hand is $82,213.06. The advisory committee for the endowment will make recommendations for utilization in relation to the HVAC project when the bank loan is finalized.
OLS School Report: Interim principal, Mark Gobler, provided a written report on the happenings at school. He was unable to attend the council meeting. He shared his appreciation for the extra work done by Katelyn Schneider, secretary, for keeping things in order throughout the end of the school year. Six eighth grade students graduated. Mark will be meeting with the new principal, Dave Elliot, to make the transition in leadership for the school. Mr. Elliot is the recently retired principal in Cornell. He is looking forward to joining the OLS staff. He will be reviewing a new reading series for the elementary grades and a new science series for the middle school. The middle school music position is the only opening left to be filled at the school for next year. Kelly Tindol will return as the teacher in grades 1-2. Pearl Joy Luebke will be the teacher in grades 4-5. Diane Weber will return as a middle school teacher. Steve Dauer and Randy Lovely will upgrade the filters on the school computers over the summer. Paula made a motion to accept the school report. It was seconded by Kathy. The motion passed.
Bob reported that ten students from the school received their first communion last weekend. Confirmation will be incorporated into the religious education program next year. Classes will be the first and third Wednesdays of the month, beginning in September.
Old Business:
Evangelization Update: Deacon Craig shared that he presented on Bishop Powers’ pastoral letter on evangelization to the Koinonia group last weekend. He pointed out that all parishes in the diocese are asked to implement the principles of the pastoral letter. There was discussion about how the Synod, the Eucharistic Revival, and Evangelization are all connected to move the diocese forward in dealing with current issues. More than just another task for parishes to undertake, emphasis in the diocese is to think differently about how we will be church with shrinking populations. The bishop’s letter will be mailed to all parishioners in the diocese. It was suggested that parish councils spend time together to discuss the letter and how its principles can be applied in specific communities. The cluster evangelization team has met a few times to discuss the needs of the parishes. Another meeting will be scheduled with Fr. Papi.
School HVAC Project: Bob left a message with the contact person at Ahrens to determine the status of project. We have been waiting for state approval of the plans. Once approved, the down payment will be made and work will begin. Deacon Craig asked when we can begin to dismantle the old units. Bob will find out from the company.
New Business:
Fundraising update for School HVAC Project: Donations so far are at $94,975, plus several thousand in donations that have yet to be entered. It was suggested that visual updates be posted online and in parishes to remind people of the project.
Totus Tuus: The gathering will be July 9-14. Registrations are coming in. An appeal will go out for food donations, evening suppers, and housing for the team.
Self-Inspection: A self-inspection was conducted on the church, rectory, and school for Catholic Mutual Group insurance. There were no concerns regarding facilities.
Change in Hours: Bob reported that he will be reducing his hours as special assistant to the international priests. As a result, Bob will be in the office four days a week, usually out on Fridays. There is no change in cluster responsibilities. There was discussion about hiring someone to assist with religious education, along with baptism and marriage prep.
Other: A question was raised about a walk for life in Madison in June. No one had additional information. A request was made to take pictures of the old boiler to see if anyone has a need for its parts.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: July 11, 2023, 6:00, church conference room.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
May 2, 2023
6 PM at OLS Church
Opening Prayer: The meeting was called to order by Deacon Craig. Those in attendance were Deacon Craig Voldberg, Peggy Novak, Paula Carow, Kathy Mai, Annette Barna, Joe Groothousen, and Mark Gobler via phone. Peggy opened in prayer.
Minutes of previous meeting: The minutes of the April 4, 2023, meeting were reviewed. A motion was made by Annette and seconded by Joe to approve the minutes. The motion passed.
Financial Reports: A motion was made by Joe and seconded by Paula to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss – The balance sheet showed $71,315. Total checking and savings was $1,002,916. Weekly giving for the same time over the past three years has gone down. It was pointed out that the cost for snow removal two years ago was $210. This year it is $10,000. The current balance came in at -$5,191.25.
OLS School Endowment Report – Bob reported that the portfolio value is at $774,496.39. Total cash and cash equivalents is $79,886.47.
OLS School Report – The executive board minutes from the April 26, 2023, meeting were shared with council members. Mark reported via phone that staffing is coming together for next school year. A position was offered and accepted for the Grade 4-5 classroom for next year. Representative Edming visited the school last month. Social media viewership has been going up. The executive committee voted to continue to utilize Meghan Kulig for social media again next year. May 17 has been designated for inviting alumni to attend Mass with the school children and meet with the graduating eighth graders for a social. Four of the six eighth graders have parents and grandparents who attended OLS School. Grades for next year will include: 3k, 4K, Kindergarten, 1-2, 3, 4-5, and 6-8. The students in grades 6-8 will have individual grade classes for Math and English Language Arts. Other topics will be with combined classes. The projected enrollment should be similar to the current enrollment, which is close to 80 students. Peggy made a motion to approve the school report. It was seconded by Kathy. The motion passed.
Old Business:
More Handicap Parking Spaces at OLS Church – Deacon Craig reported that the signs for expanding the handicap parking have not been placed. They should be placed soon.
Evangelization Update – Bob stated that the team has met several times. Most discussion has been about different events to plan in each parish community. The last meeting focused more on pursuing the mission of the cluster parishes. It was suggested that parishes try to cooperate with other churches in the community to provide for the needs of others.
Cluster Bible Study – A group has been gathering weekly.
School HVAC Project – A contract was signed with Ahren. They sent the plans to Madison and are waiting for approval. Once approved, we will be invoiced $95,000 for a down payment. When that is paid, work will begin.
New Business:
Fundraising update for School HVAC Project – Payment for project will come from donations, a loan for $500,000, and the endowment fund. Over $20,000 has been received from the letter appeal sent out earlier. Bob reported that Bishop Powers has approved the project and will consider using some of the principal of the endowment fund to make loan payments. The bishop’s formal approval of the loan and payments through the endowment will take place when the loan is approved. It was suggested that council members help people in the public understand the need for a Catholic school and a new heating system.
Closing Prayer – Bob closed the meeting in prayer.
Next Meeting Date – June 6, 2023, 6:00 p.m., in the church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
May 2, 2023
6 PM at OLS Church
Opening Prayer: The meeting was called to order by Deacon Craig. Those in attendance were Deacon Craig Voldberg, Peggy Novak, Paula Carow, Kathy Mai, Annette Barna, Joe Groothousen, and Mark Gobler via phone. Peggy opened in prayer.
Minutes of previous meeting: The minutes of the April 4, 2023, meeting were reviewed. A motion was made by Annette and seconded by Joe to approve the minutes. The motion passed.
Financial Reports: A motion was made by Joe and seconded by Paula to approve the financial report. The motion passed.
Balance Sheet & Profit and Loss – The balance sheet showed $71,315. Total checking and savings was $1,002,916. Weekly giving for the same time over the past three years has gone down. It was pointed out that the cost for snow removal two years ago was $210. This year it is $10,000. The current balance came in at -$5,191.25.
OLS School Endowment Report – Bob reported that the portfolio value is at $774,496.39. Total cash and cash equivalents is $79,886.47.
OLS School Report – The executive board minutes from the April 26, 2023, meeting were shared with council members. Mark reported via phone that staffing is coming together for next school year. A position was offered and accepted for the Grade 4-5 classroom for next year. Representative Edming visited the school last month. Social media viewership has been going up. The executive committee voted to continue to utilize Meghan Kulig for social media again next year. May 17 has been designated for inviting alumni to attend Mass with the school children and meet with the graduating eighth graders for a social. Four of the six eighth graders have parents and grandparents who attended OLS School. Grades for next year will include: 3k, 4K, Kindergarten, 1-2, 3, 4-5, and 6-8. The students in grades 6-8 will have individual grade classes for Math and English Language Arts. Other topics will be with combined classes. The projected enrollment should be similar to the current enrollment, which is close to 80 students. Peggy made a motion to approve the school report. It was seconded by Kathy. The motion passed.
Old Business:
More Handicap Parking Spaces at OLS Church – Deacon Craig reported that the signs for expanding the handicap parking have not been placed. They should be placed soon.
Evangelization Update – Bob stated that the team has met several times. Most discussion has been about different events to plan in each parish community. The last meeting focused more on pursuing the mission of the cluster parishes. It was suggested that parishes try to cooperate with other churches in the community to provide for the needs of others.
Cluster Bible Study – A group has been gathering weekly.
School HVAC Project – A contract was signed with Ahren. They sent the plans to Madison and are waiting for approval. Once approved, we will be invoiced $95,000 for a down payment. When that is paid, work will begin.
New Business:
Fundraising update for School HVAC Project – Payment for project will come from donations, a loan for $500,000, and the endowment fund. Over $20,000 has been received from the letter appeal sent out earlier. Bob reported that Bishop Powers has approved the project and will consider using some of the principal of the endowment fund to make loan payments. The bishop’s formal approval of the loan and payments through the endowment will take place when the loan is approved. It was suggested that council members help people in the public understand the need for a Catholic school and a new heating system.
Closing Prayer – Bob closed the meeting in prayer.
Next Meeting Date – June 6, 2023, 6:00 p.m., in the church conference room.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
April 4, 2023
6 PM at OLS Church
Opening Prayer: Deacon Craig opened the meeting with prayer. Those in attendance were Deacon Craig Voldberg, Paula Carow, Kathy Mai, Annette Barna, Peggy Novak, Bob Lecheler, and Fr. Papi Yeruva.
Minutes of previous meeting: The minutes of the March 7, 2023, council meeting were reviewed. Paula made a motion to accept the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Peggy made a motion to approve the financial report. It was seconded by Annette. The motion passed.
Old Business:
More Handicap Parking Spaces at OLS Church – Deacon Craig reported we will be expanding handicap parking spaces on the west side of the church.
Synodal update – Bob indicated that a summary of the diocesan Synod is on the Diocese of Superior website under the Catholic Herald. People can go online to read the whole report. An announcement will go out to people on how to locate the report and to request a hard copy, if they so desire.
Evangelization Update – The cluster evangelization team has met twice and will continue to meet regularly. It is hoped that there will be representatives from all the cluster parishes. The team will continue to discuss the needs of the parishes and how best to respond to them.
Cluster Bible Study – Groups and individuals continue to meet for Bible study. There was a brief discussion regarding resources available for faith growth.
New Business:
School Boiler Project:
Next Meeting Date – May 2, 2023, 6:00 p.m., in the church conference room
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
April 4, 2023
6 PM at OLS Church
Opening Prayer: Deacon Craig opened the meeting with prayer. Those in attendance were Deacon Craig Voldberg, Paula Carow, Kathy Mai, Annette Barna, Peggy Novak, Bob Lecheler, and Fr. Papi Yeruva.
Minutes of previous meeting: The minutes of the March 7, 2023, council meeting were reviewed. Paula made a motion to accept the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Peggy made a motion to approve the financial report. It was seconded by Annette. The motion passed.
- Balance Sheet & Profit and Loss – There is $110,220.31 in general checking. Total savings and checking are at $1,047,224.80. Total liabilities and assets are $1,083,269,.46.
- Budget – Bob shared the letter from the diocesan finance department regarding anticipated costs for the next budget. Due to inflation it is recommended that salaries include last year’s one-time inflationary bonus to the current pay rate to establish the new base pay rate. To that will be added a 3.5% cost of living increase for 2024. Worker’s compensation is anticipated to rise by 19%. Property and liability insurance is anticipated to rise by 20%. Health insurance will remain the same until next December, at which time it is anticipated to go up by 5.5%. Natural gas is predicted to go up by 14.3%, electricity up 12.9%, and food up 9.5%. The budget is to be submitted to the diocese for review by April 21.
- Portfolio – The portfolio is at $771,092.65. There is no recommendation for change.
- Principal’s Report – Mr. Gobler submitted a written report that was reviewed by council members. He indicated that a number of substitute teachers have been filling in for Mrs. Weber while she cares for her mother. Several teaching positions will need to be filled next year. A master schedule for students and staff is being developed by Mr. Gobler, in conversation with the principal who will take over next year. A number of refurbished Chromebooks have been donated to the school for student use. Mr. Gobler made adjustments to the schedule for the remainder of the year to meet DPI guidelines. The calendar for next year is developed and waiting for approval by the executive board. It is very similar to the public school calendar. The school received a letter from Two Eagles Foundation, indicating they will provide $40,000 in tuition assistance for next year. We anticipate 27 students on Wisconsin Parental Choice for next year.
- OLS School Principal Search/OLS School Teachers Search – Applications on WECAN, a state-wide education employment service will be reviewed.
- OLS School Annual Fund Drive – There has been nothing new to report.
- Schedule for remainder of the year – Bob reported that the last religious education class will be April 12. A survey will go out regarding the quality of the program.
- Schedule for next year – It is anticipated that students will meet at least twice a month next year, and possibly more frequently.
- There will be confirmation preparation next year.
- There will likely be candidates for First Reconciliation and First Communion from the religious education program next year.
- Eight students from OLS School will receive First Communion the weekend of June 3-4. A retreat for students and parents will take place in May.
Old Business:
More Handicap Parking Spaces at OLS Church – Deacon Craig reported we will be expanding handicap parking spaces on the west side of the church.
Synodal update – Bob indicated that a summary of the diocesan Synod is on the Diocese of Superior website under the Catholic Herald. People can go online to read the whole report. An announcement will go out to people on how to locate the report and to request a hard copy, if they so desire.
Evangelization Update – The cluster evangelization team has met twice and will continue to meet regularly. It is hoped that there will be representatives from all the cluster parishes. The team will continue to discuss the needs of the parishes and how best to respond to them.
Cluster Bible Study – Groups and individuals continue to meet for Bible study. There was a brief discussion regarding resources available for faith growth.
New Business:
School Boiler Project:
- Aherns Meeting with Building Committee on School HVAC Project – Blueprints for the project have been sent to the state for approval. Once approved, a payment of $95,000 will be made to start the project.
- Endowment Committee Meeting concerning Funding of School HVAC Project – A handout was shared, indicating options for paying for the project. The council indicated their approval to use $60,000 from money donated by St. Mary in Bruce and St. Anthony, along with cash on hand in the endowment to make the down payment.
- Diocesan response – Bob shared information from Dan Blank, indicating that Bishop has approved the project and we may move forward. It is important that parishes who have donated to the project understand it is a donation and not a loan. Parishioners are to be reminded of their obligations to continue to support the parish and CSA. Catholic Extension is not available as a grant source.
- Paula suggested that we highlight the qualities of the school, particularly the curriculum that is employed in order to attract more families.
- The council wished Fr. safe and enjoyable travels when he visits family and friends in India next week.
Next Meeting Date – May 2, 2023, 6:00 p.m., in the church conference room
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster Our Lady of Sorrows Parish Council Meeting Minutes
March 7, 2023, 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Deacon Craig Voldberg, Fr. Papi Yeruva, Peg Novak, Darlene Sieg, Kathy Mai, Paula Carow, and Bob Lecheler. Mark Gobler joined the meeting via phone. Guests included Deacon Doug Sorenson, S. Cecilia Fandel, and S. Mary McDonald.
Minutes of previous meeting: The minutes of the February 7, 2023, meeting were reviewed. Paula made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Peggy made a motion to accept the financial report. It was seconded by Darlene. The motion passed.
Balance Sheet & Profit and Loss The balance sheet $103,300.49 in general checking. Total assets are $1,111,327.64. Total income on the profit and loss showed $718,276.40. Total expenses were $672,521.72, for a net income of $45,754.68. It was pointed out that the weekly giving continues to be below the budgeted amount.
OLS School Endowment Report: The endowment was listed at $776,475.77.
OLS School Report: Mark reported that Peggy Schoenfuss attended the last executive board meeting while also sitting in on the principal candidate interviews. The interviews resulted in the offer of the position to one of the candidates who accepted and will begin July 1, 2023. The candidate asked that the announcement be held off until June. The middle school language arts and religion teacher is currently away, attending to her ailing mother. A couple of subs have been covering in the meantime. Three teachers will not be returning next year for a variety of reasons. There will be a possible posting for three teaching positions and a possible part-time music teacher. Wisconsin Watch has been sending people to schools inquire about their choice programs and curriculum. A directive was given by Peggy Schoenfuss to respond to any questions with a scripted response. The school uses MAPS testing which is run by NWEA. The organization has some questionable affiliations. For the time being, we will continue to use MAPS testing until further notice from the diocese. There is an open house this Thursday for any new and interested families. Mark will be checking on the required minutes of instruction to make sure we are meeting DPI requirements. Bob reported that possibly nine second graders will receive their first communion this spring. One student will be baptized the end of March. Peggy made a motion to accept the school report. It was seconded by Darlene. The motion passed.
OLS School Annual Fund Drive: Bob reported that the school again exceeded its goal. It was decided by the executive committee that we will again work with OSV next year, as we will be in a year of transition with the new principal.
Religious Education update: Bob stated that the last class will be April 12.
Old Business:
Synodal Update: See S. Cecilia’s presentation below.
Cluster Bible Study: There has been participation by several people regarding the Bible and the catechism. New Business:
OLS School Principal Search: See school report above.
OLS Principal Search: See school report above.
OLS School Teachers Search: See school report above.
Bishop Powers Approval Letter: OLS School HVAC Funding Plans: Bishop Powers approved the decision to hire Ahrens Construction to replace the HVAC system in the school. A meeting will take place March 8, 2023, with a rep to go over the details. Bob distributed a handout, listing the tasks ahead. The council was asked for ideas on funding the project. It was suggested to include a letter to all the cluster families, along with announcements in the bulletin and on the website.
More Handicap Parking Spaces at OLS Church: A motion was made by Darlene and seconded by Paula to add more handicap parking space in the west parking lot for Sunday Mass. Signs will be put up.
Sr. Cecilia Fandel Presentation: S. Cecilia asked that the names of council members be included with the announcement of council meetings in the bulletin. The names can also be listed on the website. Information on how to get on the council agenda could also be shared. S. Cecilia asked about information obtained from the synod. It was explained that the information collected at the local synod was shared at the diocesan level. That information becomes part of the bishop’s report to the conference of bishops, which becomes the report to Rome. The diocesan summary was posted on their website. S. Cecilia stressed that people want to be heard by those in authority in the Church. A summary of the synod will be made available on the cluster website. S. Cecilia asked if a cluster retreat could be held, similar to what was presented at the Park Falls cluster. Fr. Papi and Bob will check the calendar to see if that can happen.
Peggy shared a request presented to her to switch the Sunday Mass times between Hawkins and Ladysmith. Fr. said he would look into the possibility.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is April 4, 2023.
Respectfully submitted, Bob Lecheler
March 7, 2023, 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Deacon Craig Voldberg, Fr. Papi Yeruva, Peg Novak, Darlene Sieg, Kathy Mai, Paula Carow, and Bob Lecheler. Mark Gobler joined the meeting via phone. Guests included Deacon Doug Sorenson, S. Cecilia Fandel, and S. Mary McDonald.
Minutes of previous meeting: The minutes of the February 7, 2023, meeting were reviewed. Paula made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Peggy made a motion to accept the financial report. It was seconded by Darlene. The motion passed.
Balance Sheet & Profit and Loss The balance sheet $103,300.49 in general checking. Total assets are $1,111,327.64. Total income on the profit and loss showed $718,276.40. Total expenses were $672,521.72, for a net income of $45,754.68. It was pointed out that the weekly giving continues to be below the budgeted amount.
OLS School Endowment Report: The endowment was listed at $776,475.77.
OLS School Report: Mark reported that Peggy Schoenfuss attended the last executive board meeting while also sitting in on the principal candidate interviews. The interviews resulted in the offer of the position to one of the candidates who accepted and will begin July 1, 2023. The candidate asked that the announcement be held off until June. The middle school language arts and religion teacher is currently away, attending to her ailing mother. A couple of subs have been covering in the meantime. Three teachers will not be returning next year for a variety of reasons. There will be a possible posting for three teaching positions and a possible part-time music teacher. Wisconsin Watch has been sending people to schools inquire about their choice programs and curriculum. A directive was given by Peggy Schoenfuss to respond to any questions with a scripted response. The school uses MAPS testing which is run by NWEA. The organization has some questionable affiliations. For the time being, we will continue to use MAPS testing until further notice from the diocese. There is an open house this Thursday for any new and interested families. Mark will be checking on the required minutes of instruction to make sure we are meeting DPI requirements. Bob reported that possibly nine second graders will receive their first communion this spring. One student will be baptized the end of March. Peggy made a motion to accept the school report. It was seconded by Darlene. The motion passed.
OLS School Annual Fund Drive: Bob reported that the school again exceeded its goal. It was decided by the executive committee that we will again work with OSV next year, as we will be in a year of transition with the new principal.
Religious Education update: Bob stated that the last class will be April 12.
Old Business:
Synodal Update: See S. Cecilia’s presentation below.
Cluster Bible Study: There has been participation by several people regarding the Bible and the catechism. New Business:
OLS School Principal Search: See school report above.
OLS Principal Search: See school report above.
OLS School Teachers Search: See school report above.
Bishop Powers Approval Letter: OLS School HVAC Funding Plans: Bishop Powers approved the decision to hire Ahrens Construction to replace the HVAC system in the school. A meeting will take place March 8, 2023, with a rep to go over the details. Bob distributed a handout, listing the tasks ahead. The council was asked for ideas on funding the project. It was suggested to include a letter to all the cluster families, along with announcements in the bulletin and on the website.
More Handicap Parking Spaces at OLS Church: A motion was made by Darlene and seconded by Paula to add more handicap parking space in the west parking lot for Sunday Mass. Signs will be put up.
Sr. Cecilia Fandel Presentation: S. Cecilia asked that the names of council members be included with the announcement of council meetings in the bulletin. The names can also be listed on the website. Information on how to get on the council agenda could also be shared. S. Cecilia asked about information obtained from the synod. It was explained that the information collected at the local synod was shared at the diocesan level. That information becomes part of the bishop’s report to the conference of bishops, which becomes the report to Rome. The diocesan summary was posted on their website. S. Cecilia stressed that people want to be heard by those in authority in the Church. A summary of the synod will be made available on the cluster website. S. Cecilia asked if a cluster retreat could be held, similar to what was presented at the Park Falls cluster. Fr. Papi and Bob will check the calendar to see if that can happen.
Peggy shared a request presented to her to switch the Sunday Mass times between Hawkins and Ladysmith. Fr. said he would look into the possibility.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is April 4, 2023.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster Our Lady of Sorrows Parish Council Meeting Minutes
February 7, 2023 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Peggy Novak, Darlene Sieg, Kathy Mai, Annette Barna, Joe Groothousen, Paula Carow, Fr. Papi Yeruva, and Bob Lecheler. Hopi Burki and Lani Burki were in attendance as guests.
Bob requested that Hope and Lani be moved on the agenda right after approval of last month’s minutes.
Minutes of previous meeting: The minutes of January 3, 2023, were reviewed. Paula made a motion to approve the minutes. It was seconded by Joe. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: The balance sheet showed general checking at $99,825 compared to last year at $174,301. Assets and liabilities for the current year are $1,030,697.29. The profit and loss show adult envelopes at $107,975.90 compared to last year at $107,785.01. Scrip revenue is currently $90,630.61 compared to $81,630.61 at Feb. 1, 2022. Utilities this year are up significantly compared to last year. Snow removal so far this year is $6,385.25 compared to $1,281 this time last year. The balance so far this year is $30,169.78. Weekly giving this fiscal year is averaging less than what has been budgeted. It is hoped the arrival of the new envelopes will bring in more weekly donations. A motion was made by Paula and seconded by Peggy to pay off the remaining 2021-22 CSA in the amount of $5,625. The motion passed.
OLS School Endowment Report: Bob shared the summary of the advisory board. The board recommended that nothing change at this time with investments. It will continue to be monitored. The advisory board will meet after the April quarterly meeting.
OLS School Report: Mark Gobler was out of town and unable to attend by phone. Bob reported that Catholic Schools Week just finished up and things went well. Students attended Mass with Bishop Powers at St. Joe’s in Rice Lake. The basketball tournament was well-attended and brought in good revenue. Two teachers have indicated they will not be back next year. The process for filling the positions will take place shortly.
OLS School Annual Fund Drive: The goal of $20,000 was exceeded again this year. Over $30,695 have been received so far this year. There has been discussion to conduct the fund drive on our own next year. That discussion will continue with a decision to be made by the executive board.
Religious Education update: Bob indicated that the December and January meeting dates were postponed. Students and parents met January 25 and February 1. Two more classes remain. The plan for next year is to meet twice per month instead of once per month. There will be confirmation preparation next year as well.
Old Business:
2nd School Heating Plan Progress: There has been no response yet from the diocese to go ahead with the bid of $628,000 to replace the boiler. There was discussion of different options to pay for the replacement. The advisory board of the endowment suggested not touching the endowment if possible. That being considered, Bob presented three options that would include the endowment fund to differing degrees. Option A: Keep endowment support of the school as is. Utilize the maturing CDs over the next three years at the rate of $60,000 per year toward the HVAC system replacement. Option B - Use the endowment cash reserve of $79,000 one-time along with Option A to finance the HVAC system. Option C - Use the endowment as needed, along with a capital campaign and incentives. This would hopefully motivate people to pledge support to avoid dipping too far into the endowment. People could also be encouraged to give gifts to replenish the endowment. This option would fill in the funding gap after the incentives and capital campaign within a twelve-month period to avoid any outside financing before year one. Council members were asked to consider these and other options for financing the project. It was suggested to contact Ed Krenzlok to see if he would assist with organizing the funding effort.
Synodal Update: The Synod called for parishes to renew their efforts to focus on their mission. This includes more study and prayer. Emphasis has been on the Eucharistic revival and moving parishes from maintenance to mission.
Cluster Bible Study: Several parishes are participating in Bible study and study of the catechism. New Business:
OLS School Principal Search: Bob reported there are two candidates for the principal position. There will be interviews next week, Wednesday. Both candidates are experienced school principals.
Guest Proposals: Hope Burki presented her proposal to have a 5K walk/run on May 6, 2023, at OLS School to raise money for the HVAC system replacement. She presented details for the project. Joe made a motion to approve the project. It was seconded by Kathy. The motion passed.
Lani presented information on gift boxes for those in need for next Christmas through Cross Catholic called, “Boxes of Joy”. There was a brief discussion. Peggy made a motion to support the project. It was seconded by Darlene. The motion passed.
Lani asked about selling luminaries for the Easter Vigil. People could purchase them in honor of a loved one. The money would go toward the cost of Totus Tuus. Darlene made a motion to approve the project. Kathy seconded the motion. The motion passed.
Lani requested the use of the OLS School gym to stage a living nativity the first weekend in December. She was instructed to contact Katelyn at school to reserve the gym.
Closing Prayer: Fr. closed the meeting with prayer.
Next Meeting Date: March 7, 2023.
Respectfully submitted,
Bob Lecheler
February 7, 2023 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Peggy Novak, Darlene Sieg, Kathy Mai, Annette Barna, Joe Groothousen, Paula Carow, Fr. Papi Yeruva, and Bob Lecheler. Hopi Burki and Lani Burki were in attendance as guests.
Bob requested that Hope and Lani be moved on the agenda right after approval of last month’s minutes.
Minutes of previous meeting: The minutes of January 3, 2023, were reviewed. Paula made a motion to approve the minutes. It was seconded by Joe. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: The balance sheet showed general checking at $99,825 compared to last year at $174,301. Assets and liabilities for the current year are $1,030,697.29. The profit and loss show adult envelopes at $107,975.90 compared to last year at $107,785.01. Scrip revenue is currently $90,630.61 compared to $81,630.61 at Feb. 1, 2022. Utilities this year are up significantly compared to last year. Snow removal so far this year is $6,385.25 compared to $1,281 this time last year. The balance so far this year is $30,169.78. Weekly giving this fiscal year is averaging less than what has been budgeted. It is hoped the arrival of the new envelopes will bring in more weekly donations. A motion was made by Paula and seconded by Peggy to pay off the remaining 2021-22 CSA in the amount of $5,625. The motion passed.
OLS School Endowment Report: Bob shared the summary of the advisory board. The board recommended that nothing change at this time with investments. It will continue to be monitored. The advisory board will meet after the April quarterly meeting.
OLS School Report: Mark Gobler was out of town and unable to attend by phone. Bob reported that Catholic Schools Week just finished up and things went well. Students attended Mass with Bishop Powers at St. Joe’s in Rice Lake. The basketball tournament was well-attended and brought in good revenue. Two teachers have indicated they will not be back next year. The process for filling the positions will take place shortly.
OLS School Annual Fund Drive: The goal of $20,000 was exceeded again this year. Over $30,695 have been received so far this year. There has been discussion to conduct the fund drive on our own next year. That discussion will continue with a decision to be made by the executive board.
Religious Education update: Bob indicated that the December and January meeting dates were postponed. Students and parents met January 25 and February 1. Two more classes remain. The plan for next year is to meet twice per month instead of once per month. There will be confirmation preparation next year as well.
Old Business:
2nd School Heating Plan Progress: There has been no response yet from the diocese to go ahead with the bid of $628,000 to replace the boiler. There was discussion of different options to pay for the replacement. The advisory board of the endowment suggested not touching the endowment if possible. That being considered, Bob presented three options that would include the endowment fund to differing degrees. Option A: Keep endowment support of the school as is. Utilize the maturing CDs over the next three years at the rate of $60,000 per year toward the HVAC system replacement. Option B - Use the endowment cash reserve of $79,000 one-time along with Option A to finance the HVAC system. Option C - Use the endowment as needed, along with a capital campaign and incentives. This would hopefully motivate people to pledge support to avoid dipping too far into the endowment. People could also be encouraged to give gifts to replenish the endowment. This option would fill in the funding gap after the incentives and capital campaign within a twelve-month period to avoid any outside financing before year one. Council members were asked to consider these and other options for financing the project. It was suggested to contact Ed Krenzlok to see if he would assist with organizing the funding effort.
Synodal Update: The Synod called for parishes to renew their efforts to focus on their mission. This includes more study and prayer. Emphasis has been on the Eucharistic revival and moving parishes from maintenance to mission.
Cluster Bible Study: Several parishes are participating in Bible study and study of the catechism. New Business:
OLS School Principal Search: Bob reported there are two candidates for the principal position. There will be interviews next week, Wednesday. Both candidates are experienced school principals.
Guest Proposals: Hope Burki presented her proposal to have a 5K walk/run on May 6, 2023, at OLS School to raise money for the HVAC system replacement. She presented details for the project. Joe made a motion to approve the project. It was seconded by Kathy. The motion passed.
Lani presented information on gift boxes for those in need for next Christmas through Cross Catholic called, “Boxes of Joy”. There was a brief discussion. Peggy made a motion to support the project. It was seconded by Darlene. The motion passed.
Lani asked about selling luminaries for the Easter Vigil. People could purchase them in honor of a loved one. The money would go toward the cost of Totus Tuus. Darlene made a motion to approve the project. Kathy seconded the motion. The motion passed.
Lani requested the use of the OLS School gym to stage a living nativity the first weekend in December. She was instructed to contact Katelyn at school to reserve the gym.
Closing Prayer: Fr. closed the meeting with prayer.
Next Meeting Date: March 7, 2023.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster Our Lady of Sorrows Parish Council Meeting
Minutes
January 3, 2023 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Deacon Craig Voldberg, Peggy Novak, Paula Carow, Joe Groothousen, Fr. Papi Yeruva, and Bob Lecheler
Minutes of previous meeting: There were not enough council members present for a quorum in December. Therefore, the November minutes were reviewed. Joe made a motion to approve the minutes. It was seconded by Peggy. The motion passed.
Financial Reports: The motion to approve the financial report was made by Peggy and seconded by Paula. The motion passed.
Balance Sheet & Profit and Loss: Total assets is 1,021,148.94. Bob pointed out that separate checking accounts have been set up for church, school, hot lunch, school endowment, and 8th grade. This helps keep better records of activity. The profit and loss report showed net ordinary income of $15,877.40.
OLS School Endowment Report: The advisory committee will meet next week. A report will be submitted to the council for the February meeting. Bob reported that the portfolio value is currently at $759,162.61.
OLS School Report: In order to make the best use of Mr. Gobler’s time, the school report was moved to the beginning of the agenda. He reported that Holly Bacha resigned her position as school principal because of family health issues. It was noted that Mrs. Bacha had been working from home since November to care for her ailing daughter. Bob is working with the chancery to work out details of salary and benefits. Mr. Gobler indicated that he had been working with Mrs. Bacha on staff observations since November. He is reviewing the school calendar in light of upcoming events. The diocesan testing window opens next week and will be available for three weeks. Mr. Gobler and Bob will meet with people from the public school and CESA 11 this week regarding Title funds. Mr. Gobler has a trip out of town in February. He attended the regional meeting on school choice in Eau Claire and brought helpful materials. If there are any more school closings, students in grades 7 & 8 will have classes online. The OLS basketball tournament is the first weekend in February, following Catholic Schools Week. Plans are underway for both. Mr. Gobler will work on promotion of the events.
OLS School Annual Fund Drive: Bob reported we have passed our goal of $20,000. Another report will be submitted soon. He indicated that he and Mr. Gobler will discuss the possibility of conducting the annual fund on our own in the future and not with Our Sunday Visitor. This will save considerable costs. We should have enough information and knowledge to conduct the annual fund drive.
Religious Education update: Bob indicated that class will resume tomorrow. The school will have their Christmas program tomorrow as well. Bob suggested that he will propose classes next year be conducted twice a month, as opposed to once a month this year. He expressed appreciation for the groups that have provided supper for students and their families. Bob reported that Totus Tuus has been scheduled for the summer and should avoid conflicts with summer school as in the past.
Old Business:
2nd School Heating Plan Progress: A quote from Bartingale in Eau Claire came in at $650,000. The quote was reviewed by council members. This compares to the quote from Ahren in Menomonie at $628,900. A committee will be convened to review the details comparing both quotes. A motion was made by Joe and seconded by Peggy to move forward and submit a plan to the diocese for approval. The motion passed.
Synodal Update: Deacon Craig indicated that his cenacle of deacons have yet to meet. Bob reported his group has been meeting weekly and is studying the book, Rescued.
Cluster Bible Study: Several groups in the cluster are conducting Bible studies. Peggy reported there is a group starting at OLS. They are using the program to study the Bible in a year with Fr. Mike Schmitz.
New Business:
There was a brief discussion of the resignation of Mrs. Bacha. It was suggested that a card be available in the office for council members to sign in support of Holly and her family.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: February 7, 2023, 6:00 p.m., OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Minutes
January 3, 2023 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were Deacon Craig Voldberg, Peggy Novak, Paula Carow, Joe Groothousen, Fr. Papi Yeruva, and Bob Lecheler
Minutes of previous meeting: There were not enough council members present for a quorum in December. Therefore, the November minutes were reviewed. Joe made a motion to approve the minutes. It was seconded by Peggy. The motion passed.
Financial Reports: The motion to approve the financial report was made by Peggy and seconded by Paula. The motion passed.
Balance Sheet & Profit and Loss: Total assets is 1,021,148.94. Bob pointed out that separate checking accounts have been set up for church, school, hot lunch, school endowment, and 8th grade. This helps keep better records of activity. The profit and loss report showed net ordinary income of $15,877.40.
OLS School Endowment Report: The advisory committee will meet next week. A report will be submitted to the council for the February meeting. Bob reported that the portfolio value is currently at $759,162.61.
OLS School Report: In order to make the best use of Mr. Gobler’s time, the school report was moved to the beginning of the agenda. He reported that Holly Bacha resigned her position as school principal because of family health issues. It was noted that Mrs. Bacha had been working from home since November to care for her ailing daughter. Bob is working with the chancery to work out details of salary and benefits. Mr. Gobler indicated that he had been working with Mrs. Bacha on staff observations since November. He is reviewing the school calendar in light of upcoming events. The diocesan testing window opens next week and will be available for three weeks. Mr. Gobler and Bob will meet with people from the public school and CESA 11 this week regarding Title funds. Mr. Gobler has a trip out of town in February. He attended the regional meeting on school choice in Eau Claire and brought helpful materials. If there are any more school closings, students in grades 7 & 8 will have classes online. The OLS basketball tournament is the first weekend in February, following Catholic Schools Week. Plans are underway for both. Mr. Gobler will work on promotion of the events.
OLS School Annual Fund Drive: Bob reported we have passed our goal of $20,000. Another report will be submitted soon. He indicated that he and Mr. Gobler will discuss the possibility of conducting the annual fund on our own in the future and not with Our Sunday Visitor. This will save considerable costs. We should have enough information and knowledge to conduct the annual fund drive.
Religious Education update: Bob indicated that class will resume tomorrow. The school will have their Christmas program tomorrow as well. Bob suggested that he will propose classes next year be conducted twice a month, as opposed to once a month this year. He expressed appreciation for the groups that have provided supper for students and their families. Bob reported that Totus Tuus has been scheduled for the summer and should avoid conflicts with summer school as in the past.
Old Business:
2nd School Heating Plan Progress: A quote from Bartingale in Eau Claire came in at $650,000. The quote was reviewed by council members. This compares to the quote from Ahren in Menomonie at $628,900. A committee will be convened to review the details comparing both quotes. A motion was made by Joe and seconded by Peggy to move forward and submit a plan to the diocese for approval. The motion passed.
Synodal Update: Deacon Craig indicated that his cenacle of deacons have yet to meet. Bob reported his group has been meeting weekly and is studying the book, Rescued.
Cluster Bible Study: Several groups in the cluster are conducting Bible studies. Peggy reported there is a group starting at OLS. They are using the program to study the Bible in a year with Fr. Mike Schmitz.
New Business:
There was a brief discussion of the resignation of Mrs. Bacha. It was suggested that a card be available in the office for council members to sign in support of Holly and her family.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: February 7, 2023, 6:00 p.m., OLS Church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows Parish Council Meeting October 11, 2022. 6 PM at OLS Church
Opening Prayer: Fr. Papi let the opening prayer. In attendance were Fr. Papi, Kathy Mai, Annette Barna, Deacon Craig Voldberg, Peggy Novak, Joe Groothousen, Darlene Sieg and Holly Bacha by phone. School Report: Holly said parish visits have gone well. Good connections were made and some contributions have been made. Next visits are October 23 @ Tony and November 26 @ Holcombe. Fall Conference will be held in Rice Lake on Nov. 4th. Many sessions will focus on the Theology of the Body. The whole faculty will attend. Holly has received approval of her Principal and SPED Director licenses in a quicker than expected time. MAPs testing is complete for the fall session. Peg Novak will continue to help with testing for the rest of the school year. With the results, software tools through Title funding will be used for interventions for students needing help. The goal is to become self-sufficient with the interventions in the future and possibly provide some services to the public school. Motion to accept the school report was made by Kathy and seconded by Darlene. Motion passed. Minutes of the September meeting were reviewed. Joe made a motion to accept the minutes as presented, seconded by Kathy. Motion passed. Financial Report was reviewed. We are currently $35,190.26 in the black. Discussion was held on the CSA which is still owed from the 2021-22 CSA and a motion was made by Kathy and seconded by Joe to pay half of the outstanding balance of the CSA (about $6000). Motion carried. Weekly contributions are down. Discussion was held about reasons for that: poor attendance with Mass times being a factor. Suggestions were made about switching some times around and possibly having a Saturday Mass on this side of the cluster. Those decisions are tough and require input from Fr. Papi and other parish councils. Endowment report: Minutes from the September Endowment meeting were reviewed. Motion was made by Joe to accept Fr. Papi, Joe Groothousen and Bob Lechler as signatories on the Endowment account. Seconded by Darlene. Motion carried. Motion to accept the Finance reports was made by Darlene and seconded by Peg. Motion passed. Old Business: Anderson Landscaping will be starting work on the Corbett Avenue entrance soon. The KC’s have agreed to pay for the work. Eucharistic Renewal/Evangelization Program: October 19 will be a full day of adoration at OLS from 9-6, with Benediction at 6 PM. The regularly scheduled adorers will be present with other parishioners encouraged to attend. Other parishes will be scheduled later. The Renewal is a two year program. School Heating Plan Progress: We are awaiting a second estimate from a company who recently evaluated the plan. They may have suggestions for more options. Then a plan will need to be made for funding. New Business: Parish Cluster Synodal Update: Council members from each parish attended a meeting to discuss the synod results from the cluster. Several issues were targeted (i.e. Mass times, Bible Study, etc.) and will be discussed at future council meetings. Religious Ed. Update: Groups are meeting once a month for a light supper and classes. Bob Lechler was absent from the meeting and has that information. (The question was asked about who is handling First Reconciliation and First Communion for the 2nd grade students in the school? No one in attendance had the answer.) Closing prayer was led by Fr. Papi. Next meeting date is November 1st.
Respectfully submitted Peggy Novak
Opening Prayer: Fr. Papi let the opening prayer. In attendance were Fr. Papi, Kathy Mai, Annette Barna, Deacon Craig Voldberg, Peggy Novak, Joe Groothousen, Darlene Sieg and Holly Bacha by phone. School Report: Holly said parish visits have gone well. Good connections were made and some contributions have been made. Next visits are October 23 @ Tony and November 26 @ Holcombe. Fall Conference will be held in Rice Lake on Nov. 4th. Many sessions will focus on the Theology of the Body. The whole faculty will attend. Holly has received approval of her Principal and SPED Director licenses in a quicker than expected time. MAPs testing is complete for the fall session. Peg Novak will continue to help with testing for the rest of the school year. With the results, software tools through Title funding will be used for interventions for students needing help. The goal is to become self-sufficient with the interventions in the future and possibly provide some services to the public school. Motion to accept the school report was made by Kathy and seconded by Darlene. Motion passed. Minutes of the September meeting were reviewed. Joe made a motion to accept the minutes as presented, seconded by Kathy. Motion passed. Financial Report was reviewed. We are currently $35,190.26 in the black. Discussion was held on the CSA which is still owed from the 2021-22 CSA and a motion was made by Kathy and seconded by Joe to pay half of the outstanding balance of the CSA (about $6000). Motion carried. Weekly contributions are down. Discussion was held about reasons for that: poor attendance with Mass times being a factor. Suggestions were made about switching some times around and possibly having a Saturday Mass on this side of the cluster. Those decisions are tough and require input from Fr. Papi and other parish councils. Endowment report: Minutes from the September Endowment meeting were reviewed. Motion was made by Joe to accept Fr. Papi, Joe Groothousen and Bob Lechler as signatories on the Endowment account. Seconded by Darlene. Motion carried. Motion to accept the Finance reports was made by Darlene and seconded by Peg. Motion passed. Old Business: Anderson Landscaping will be starting work on the Corbett Avenue entrance soon. The KC’s have agreed to pay for the work. Eucharistic Renewal/Evangelization Program: October 19 will be a full day of adoration at OLS from 9-6, with Benediction at 6 PM. The regularly scheduled adorers will be present with other parishioners encouraged to attend. Other parishes will be scheduled later. The Renewal is a two year program. School Heating Plan Progress: We are awaiting a second estimate from a company who recently evaluated the plan. They may have suggestions for more options. Then a plan will need to be made for funding. New Business: Parish Cluster Synodal Update: Council members from each parish attended a meeting to discuss the synod results from the cluster. Several issues were targeted (i.e. Mass times, Bible Study, etc.) and will be discussed at future council meetings. Religious Ed. Update: Groups are meeting once a month for a light supper and classes. Bob Lechler was absent from the meeting and has that information. (The question was asked about who is handling First Reconciliation and First Communion for the 2nd grade students in the school? No one in attendance had the answer.) Closing prayer was led by Fr. Papi. Next meeting date is November 1st.
Respectfully submitted Peggy Novak
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
September 6, 2022
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Deacon Craig Voldberg, Fr. Papi Yeruva, Paula Carow, Peggy Novak, Kathy Mai, Annette Barna, Darlene Sieg, Joe Groothousen, Bob Lecheler, and Holly Bacha via phone.
Minutes of previous meeting: Minutes of the previous meeting were reviewed. Joe made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Trustees will meet before Council meeting to approve 2022-23 Budget - Norm was not in attendance so there was no approval of the budget prior to the council meeting. Peggy made a motion to approve the financial report. It was seconded by Annette. The motion passed.
Balance Sheet & Profit and Loss - The balance shows total assets and liabilities at $1,036,670.87. The profit and loss indicated a net income of -$2,745.62. The negative balance is due in part to an extra payroll included in the report compared to last month.
OLS School Endowment Report – There was discussion about whether or not an extra fee would be charged by including Avantax as the broker for the account. Utilizing Avantax would allow Mark Brost to advise the endowment committee. A motion was made by Joe to utilize Avantax and have Mark as the advisor, if there are not additional fees. The motion was seconded by Annette. The motion passed. The endowment committee will meet with Mark later this month.
OLS School Report: Holly reported on activities at the school. She felt the school year started off well. Open house had 100% attendance for students in grades 3K-2. Only three students were missing from the rest of the grades. The first day of school went smoothly with a number of positive comments. Technology is currently being upgraded. There have been a few glitches that are continuing to be worked on. Volunteers are being sought to help with fundraising events. The gala is slated for November 5. Details are being worked on. Catholic Schools Week will take place the end of January. It appears we will have enough boys for a basketball team this year. Holly attended Mass at OLS on August 28th. She shared her enthusiasm for the start of the school year. She will be attending at St. Mary in Bruce on September 24th. There will be a meeting of new principals for training at OLS on September 15. They will meet in the church conference room. There is a diocesan inservice on November 4th. Bob reported the industrial refrigerator in the school kitchen may need to be replaced. A replacement will be approximately $3,000. Holly reported we received another generous donation this past week in the amount of $15,000.
School Staffing Update – The only position left to fill is the part-time music position. There is a possibility that Tim Bandli’s wife may be interested in helping out. Tim is the new part-time math teacher.
OLS School Annual Fund Drive – There was discussion about moving the fund to early November. Bob will check with Our Sunday Visitor to see if that can be arranged.
Kathy moved to accept the school report. It was seconded by Joe. The motion passed.
Old Business:
Update on Corbett Avenue entrance to OLS Church – The quote from Justin Anderson will be revised based on adjustments to the scope of the project.
Eucharistic Renewal/ Evangelization Program for the Parish Cluster – Adoration will be the first Friday of the month at OLS.
Endowment Fund Recommend Changes – See above.
School Heating Plan Progress Report: The estimate for the school from Ahern is $628,900. A second quote needs to be obtained. It may be that a cheaper solution may be obtained. There needs to be a plan put in place to pay for the replacement. A motion was made by Paula to proceed with the. It was seconded by Joe. The motion passed.
OLS Church Roof: The shingles on the roof are deteriorating and are in need of replacement. An estimate will be obtained.
New Business:
Parish Cluster Synodal Update – There will be a meeting later this month with all the council chairs to determine how to follow up the Synod discussion from last spring.
Endowment Fund Committee – The committee will meet September 13th.
Religious Education update – Bob reported the first class will be Wednesday. Enrollment is down as several families have decided not to participate. The people who were considering to meet with the middle school students declined. Plans are to incorporate the middle school students with the high school students. The middle and high school groups will work on a discipleship model, utilizing the YDisciple program. Religious education will include a light supper for students and parents. Meetings will be the first Wednesday of the month. Options were offered to meet more often, but parents preferred to meet only once. There will be no confirmation this year as juniors and sophomores were confirmed last year. Diocesan guidelines call for confirmation in the junior year. There are no second grade students. Therefore, there will be no sacramental preparation for first reconciliation and first communion.
Other: Deacon Craig asked if Mark Zimmer will be trained in asbestos abatement. Bob indicated that he will be trained. In the meantime, Deacon Craig will renew his certification.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – October 4th.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
September 6, 2022
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Deacon Craig Voldberg, Fr. Papi Yeruva, Paula Carow, Peggy Novak, Kathy Mai, Annette Barna, Darlene Sieg, Joe Groothousen, Bob Lecheler, and Holly Bacha via phone.
Minutes of previous meeting: Minutes of the previous meeting were reviewed. Joe made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Trustees will meet before Council meeting to approve 2022-23 Budget - Norm was not in attendance so there was no approval of the budget prior to the council meeting. Peggy made a motion to approve the financial report. It was seconded by Annette. The motion passed.
Balance Sheet & Profit and Loss - The balance shows total assets and liabilities at $1,036,670.87. The profit and loss indicated a net income of -$2,745.62. The negative balance is due in part to an extra payroll included in the report compared to last month.
OLS School Endowment Report – There was discussion about whether or not an extra fee would be charged by including Avantax as the broker for the account. Utilizing Avantax would allow Mark Brost to advise the endowment committee. A motion was made by Joe to utilize Avantax and have Mark as the advisor, if there are not additional fees. The motion was seconded by Annette. The motion passed. The endowment committee will meet with Mark later this month.
OLS School Report: Holly reported on activities at the school. She felt the school year started off well. Open house had 100% attendance for students in grades 3K-2. Only three students were missing from the rest of the grades. The first day of school went smoothly with a number of positive comments. Technology is currently being upgraded. There have been a few glitches that are continuing to be worked on. Volunteers are being sought to help with fundraising events. The gala is slated for November 5. Details are being worked on. Catholic Schools Week will take place the end of January. It appears we will have enough boys for a basketball team this year. Holly attended Mass at OLS on August 28th. She shared her enthusiasm for the start of the school year. She will be attending at St. Mary in Bruce on September 24th. There will be a meeting of new principals for training at OLS on September 15. They will meet in the church conference room. There is a diocesan inservice on November 4th. Bob reported the industrial refrigerator in the school kitchen may need to be replaced. A replacement will be approximately $3,000. Holly reported we received another generous donation this past week in the amount of $15,000.
School Staffing Update – The only position left to fill is the part-time music position. There is a possibility that Tim Bandli’s wife may be interested in helping out. Tim is the new part-time math teacher.
OLS School Annual Fund Drive – There was discussion about moving the fund to early November. Bob will check with Our Sunday Visitor to see if that can be arranged.
Kathy moved to accept the school report. It was seconded by Joe. The motion passed.
Old Business:
Update on Corbett Avenue entrance to OLS Church – The quote from Justin Anderson will be revised based on adjustments to the scope of the project.
Eucharistic Renewal/ Evangelization Program for the Parish Cluster – Adoration will be the first Friday of the month at OLS.
Endowment Fund Recommend Changes – See above.
School Heating Plan Progress Report: The estimate for the school from Ahern is $628,900. A second quote needs to be obtained. It may be that a cheaper solution may be obtained. There needs to be a plan put in place to pay for the replacement. A motion was made by Paula to proceed with the. It was seconded by Joe. The motion passed.
OLS Church Roof: The shingles on the roof are deteriorating and are in need of replacement. An estimate will be obtained.
New Business:
Parish Cluster Synodal Update – There will be a meeting later this month with all the council chairs to determine how to follow up the Synod discussion from last spring.
Endowment Fund Committee – The committee will meet September 13th.
Religious Education update – Bob reported the first class will be Wednesday. Enrollment is down as several families have decided not to participate. The people who were considering to meet with the middle school students declined. Plans are to incorporate the middle school students with the high school students. The middle and high school groups will work on a discipleship model, utilizing the YDisciple program. Religious education will include a light supper for students and parents. Meetings will be the first Wednesday of the month. Options were offered to meet more often, but parents preferred to meet only once. There will be no confirmation this year as juniors and sophomores were confirmed last year. Diocesan guidelines call for confirmation in the junior year. There are no second grade students. Therefore, there will be no sacramental preparation for first reconciliation and first communion.
Other: Deacon Craig asked if Mark Zimmer will be trained in asbestos abatement. Bob indicated that he will be trained. In the meantime, Deacon Craig will renew his certification.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – October 4th.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Agenda
August 9, 2022
6 PM at OLS Church
Minutes
Opening Prayer: Fr. Papi began the meeting with prayer. Those in attendance were Deacon Craig Voldberg, Fr. Papi Yeruva, Paula Carow, Joe Groothousen, Peggy Novak, Darlene Sieg, Kathy Mai, Bob Lecheler, and Holly Bacha via phone.
Minutes of previous meeting: The minutes of the July meeting were reviewed. Peggy made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Joe made a motion to approve the financial report. It was seconded by Kathy. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet shows total assets and liabilities of $1,061,886.91. The general checking account has $103,093.64. The net income for this fiscal year is $11,227.77. The CSA remaining balance is $11,640.00. The new CSA assessment for 2022-2023 is $32,225, compared to $32,835 last year.
OLS School Endowment Report: The endowment committee consists of Peggy Novak, Rick Steckel, Norm Ross, and Anita Gustafson. The council considered the suggestion of Mark Brost to have him manage the endowment investments through Avantax rather than Vanguard. Investments will remain the same. It was suggested that Vanguard has been a good company and more information is needed to make the change. That information will be brought back to the council for consideration at the September meeting. The committee will meet with Mark to get his rationale for any changes. The endowment balance is at $806,460.93, compared to $742,380.01 on June 30, 2022. Endowment gifts of $17,015.00 in memory of Dr. Ron Charipar have recently been received and will be deposited.
OLS School Report: Holly reported via phone and a handout that staffing is mostly set for the coming school year. There is still a need for a music teacher in the early elementary grades. Holly will handle the middle school music. Radio adds are being run again to remind the public of the presence of OLS School and hopefully persuade any families on the fence about where to send their children this fall. Summer cleaning and organizing has gone well. Items are being organized for the rummage sale which will take place in conjunction with the open house August 31. Families are invited to donate any items to the school to sell. Staff members will be trained by Jackie Pederson in CPR and AED as part of the inservice August 31. One of the executive board members is looking into starting up the gala fundraiser again. Holly proposed attending Mass in each of the cluster parishes to give a state of the school report. Enrollment is at 74 students. It was suggested that students be encouraged to attend weekend Mass with their parents. Students will be trained to serve at Mass and will hopefully improve attendance.
OLS School Annual Fund Drive: The annual fund will take place during Catholic Schools Week again this year with the help of Our S
Old Business:
Update on Corbett Avenue entrance to OLS Church – The dimensions of the steps and ramp have been revised. Deacon Doug and Bob met with Justin Anderson to discuss the changes and get a new quote. Another quote will be obtained before moving forward.
Change in Parish Council Membership – Membership has been revised. Norm Ross will be asked to stay on as a trustee.
Eucharistic Renewal/ Evangelization Program for the Parish Cluster – An email went out to all council chairs to gather and discuss plans for a follow up to the Synod and incorporation of the Eucharistic Revival. It was suggested that a public portal be opened again to get responses from people on how we can better live out the mission of the cluster.
Endowment Fund Recommend Changes – See above for changes to the endowment.
School Heating Plan Progress Report – We are still waiting on a quote for the heating replacement in the school.
New Business:
Endowment Fund Committee: The committee will meet the following day to discuss plans for the committee.
OLS Church Roof: It was reported that the church roof needs repair. The Knights of Columbus have discussed helping to pay for the cost. Lenny Verdegan is looking into getting more information.
Religious Education Update: Efforts have been made to register families and find catechists. There has been little response to either at this time. Bob will be contacting parents of students who participated last year. It is hoped to move the program to more of a mentoring program than a classroom model.
Closing Prayer – Bob closed the meeting in prayer.
Next Meeting Date – September 6, 2022, 6:00 p.m., church conference room.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Agenda
August 9, 2022
6 PM at OLS Church
Minutes
Opening Prayer: Fr. Papi began the meeting with prayer. Those in attendance were Deacon Craig Voldberg, Fr. Papi Yeruva, Paula Carow, Joe Groothousen, Peggy Novak, Darlene Sieg, Kathy Mai, Bob Lecheler, and Holly Bacha via phone.
Minutes of previous meeting: The minutes of the July meeting were reviewed. Peggy made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Joe made a motion to approve the financial report. It was seconded by Kathy. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet shows total assets and liabilities of $1,061,886.91. The general checking account has $103,093.64. The net income for this fiscal year is $11,227.77. The CSA remaining balance is $11,640.00. The new CSA assessment for 2022-2023 is $32,225, compared to $32,835 last year.
OLS School Endowment Report: The endowment committee consists of Peggy Novak, Rick Steckel, Norm Ross, and Anita Gustafson. The council considered the suggestion of Mark Brost to have him manage the endowment investments through Avantax rather than Vanguard. Investments will remain the same. It was suggested that Vanguard has been a good company and more information is needed to make the change. That information will be brought back to the council for consideration at the September meeting. The committee will meet with Mark to get his rationale for any changes. The endowment balance is at $806,460.93, compared to $742,380.01 on June 30, 2022. Endowment gifts of $17,015.00 in memory of Dr. Ron Charipar have recently been received and will be deposited.
OLS School Report: Holly reported via phone and a handout that staffing is mostly set for the coming school year. There is still a need for a music teacher in the early elementary grades. Holly will handle the middle school music. Radio adds are being run again to remind the public of the presence of OLS School and hopefully persuade any families on the fence about where to send their children this fall. Summer cleaning and organizing has gone well. Items are being organized for the rummage sale which will take place in conjunction with the open house August 31. Families are invited to donate any items to the school to sell. Staff members will be trained by Jackie Pederson in CPR and AED as part of the inservice August 31. One of the executive board members is looking into starting up the gala fundraiser again. Holly proposed attending Mass in each of the cluster parishes to give a state of the school report. Enrollment is at 74 students. It was suggested that students be encouraged to attend weekend Mass with their parents. Students will be trained to serve at Mass and will hopefully improve attendance.
OLS School Annual Fund Drive: The annual fund will take place during Catholic Schools Week again this year with the help of Our S
Old Business:
Update on Corbett Avenue entrance to OLS Church – The dimensions of the steps and ramp have been revised. Deacon Doug and Bob met with Justin Anderson to discuss the changes and get a new quote. Another quote will be obtained before moving forward.
Change in Parish Council Membership – Membership has been revised. Norm Ross will be asked to stay on as a trustee.
Eucharistic Renewal/ Evangelization Program for the Parish Cluster – An email went out to all council chairs to gather and discuss plans for a follow up to the Synod and incorporation of the Eucharistic Revival. It was suggested that a public portal be opened again to get responses from people on how we can better live out the mission of the cluster.
Endowment Fund Recommend Changes – See above for changes to the endowment.
School Heating Plan Progress Report – We are still waiting on a quote for the heating replacement in the school.
New Business:
Endowment Fund Committee: The committee will meet the following day to discuss plans for the committee.
OLS Church Roof: It was reported that the church roof needs repair. The Knights of Columbus have discussed helping to pay for the cost. Lenny Verdegan is looking into getting more information.
Religious Education Update: Efforts have been made to register families and find catechists. There has been little response to either at this time. Bob will be contacting parents of students who participated last year. It is hoped to move the program to more of a mentoring program than a classroom model.
Closing Prayer – Bob closed the meeting in prayer.
Next Meeting Date – September 6, 2022, 6:00 p.m., church conference room.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
July 5, 2022
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Kathy Mai, Peggy Novak, Paula Carow, Bob Lecheler, and Holly Bacha via phone. Because there was no quorum for the meeting, we continued with discussion but made no motions.
Minutes of previous meeting:
Financial Reports:
Balance Sheet & Profit and Loss - The balance sheet indicates total assets and liabilities at $1,087,223.26. The P&L shows a net ordinary income of $170,457.88. This compares to last year’s net ordinary income of a deficit of $102,028.42. A big factor is the PPP notation of $110,900 for the current year. Other significant differences showing a positive gain this year are tuition, gifts, fundraising, and reduced salaries and benefits. A request was made to have the CSA balance available for next meeting.
OLS School Endowment Report – Mark Brost submitted a letter of resignation from the council. It was discussed that Mark’s attendance on the council was as a member of the endowment committee. Therefore, his resignation would be from the committee. This will allow Mark to manage the endowment investments through his company, permitting him to access the needed information and avoid any conflict of interest. Bob will communicate this clarification with Mark. It was discussed that the endowment committee should be expanded. Contacts will be made to get more people on the committee.
OLS School Report: Holly reported that all contracts are in except for two. Title II funds are available this year for professional staff development. Radio ads for school enrollment will be run in August. Summer cleaning has unearthed a number of items that will be sold at a rummage sale. Mark Zimmer has been doing a great job cleaning and organizing. Staff will return to school the last week in August. The open house will be August 31st. School will start September 1st.
OLS School Annual Fund Drive – We plan to go with Our Sunday Visitor again for the annual fundraising. It will be around the time of Catholic Schools Week in late January.
Old Business:
Update on Corbett Avenue entrance to OLS Church – Because DC Crete is no longer doing commercial business, we will need to look to another vendor. Bob will contact Justin Anderson to see if he is interested in the project. He will have him meet with Deacon Doug to discuss the details.
OLS Parish and School 2022-23 Budget – We are waiting on the diocese to approve the budget for the parish and school. The budgets for the other parishes in the cluster have been approved.
Eucharistic Renewal/ Evangelization Program for the Parish Cluster - The Eucharistic procession seemed to go well. People were pleased with the experience. The first Friday Adoration at OLS was attended by more than 40 people. Each parish in the cluster is designated to have adoration for the diocese in the next two years.
New Business:
Endowment Fund Recommend Changes – Contacts will be made to expand the committee. A decision will be made at the August meeting to move the investments to another management company.
Change in Parish Council Membership – There was discussion about members who have not been in attendance for at least the last three council meetings. They will be contacted to see if they are willing to sit on the endowment committee. Names were raised to invite to attend the next council meeting.
School Heating Plan Progress Report – Sean from Ahern met with Dave Lane, Lenny Verdegan, Fr. Papi, Deacon Craig, and Bob prior to the council meeting to discuss a proposal to revamp the school heating system. Plans were reviewed with discussion about the availability of materials. The plans included the most feasible means to heat the school and possibly provide air conditioning to some of the rooms.
Closing Prayer – Fr. Papi closed the meeting with prayer.
Next Meeting Date – August 2, 2022, 6:00 p.m.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
July 5, 2022
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Fr. Papi Yeruva, Deacon Craig Voldberg, Kathy Mai, Peggy Novak, Paula Carow, Bob Lecheler, and Holly Bacha via phone. Because there was no quorum for the meeting, we continued with discussion but made no motions.
Minutes of previous meeting:
Financial Reports:
Balance Sheet & Profit and Loss - The balance sheet indicates total assets and liabilities at $1,087,223.26. The P&L shows a net ordinary income of $170,457.88. This compares to last year’s net ordinary income of a deficit of $102,028.42. A big factor is the PPP notation of $110,900 for the current year. Other significant differences showing a positive gain this year are tuition, gifts, fundraising, and reduced salaries and benefits. A request was made to have the CSA balance available for next meeting.
OLS School Endowment Report – Mark Brost submitted a letter of resignation from the council. It was discussed that Mark’s attendance on the council was as a member of the endowment committee. Therefore, his resignation would be from the committee. This will allow Mark to manage the endowment investments through his company, permitting him to access the needed information and avoid any conflict of interest. Bob will communicate this clarification with Mark. It was discussed that the endowment committee should be expanded. Contacts will be made to get more people on the committee.
OLS School Report: Holly reported that all contracts are in except for two. Title II funds are available this year for professional staff development. Radio ads for school enrollment will be run in August. Summer cleaning has unearthed a number of items that will be sold at a rummage sale. Mark Zimmer has been doing a great job cleaning and organizing. Staff will return to school the last week in August. The open house will be August 31st. School will start September 1st.
OLS School Annual Fund Drive – We plan to go with Our Sunday Visitor again for the annual fundraising. It will be around the time of Catholic Schools Week in late January.
Old Business:
Update on Corbett Avenue entrance to OLS Church – Because DC Crete is no longer doing commercial business, we will need to look to another vendor. Bob will contact Justin Anderson to see if he is interested in the project. He will have him meet with Deacon Doug to discuss the details.
OLS Parish and School 2022-23 Budget – We are waiting on the diocese to approve the budget for the parish and school. The budgets for the other parishes in the cluster have been approved.
Eucharistic Renewal/ Evangelization Program for the Parish Cluster - The Eucharistic procession seemed to go well. People were pleased with the experience. The first Friday Adoration at OLS was attended by more than 40 people. Each parish in the cluster is designated to have adoration for the diocese in the next two years.
New Business:
Endowment Fund Recommend Changes – Contacts will be made to expand the committee. A decision will be made at the August meeting to move the investments to another management company.
Change in Parish Council Membership – There was discussion about members who have not been in attendance for at least the last three council meetings. They will be contacted to see if they are willing to sit on the endowment committee. Names were raised to invite to attend the next council meeting.
School Heating Plan Progress Report – Sean from Ahern met with Dave Lane, Lenny Verdegan, Fr. Papi, Deacon Craig, and Bob prior to the council meeting to discuss a proposal to revamp the school heating system. Plans were reviewed with discussion about the availability of materials. The plans included the most feasible means to heat the school and possibly provide air conditioning to some of the rooms.
Closing Prayer – Fr. Papi closed the meeting with prayer.
Next Meeting Date – August 2, 2022, 6:00 p.m.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster Our Lady of Sorrows Parish Council Meeting Minutes
June 7, 2022 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Fr. Papi, Joe Groothousen, Darlene Sieg, Peggy Novak, Mark Brost, Paula Carow, Kathy Mai, Bob Lecheler, and Holly Bacha via phone.
Minutes of previous meeting: The May minutes were reviewed. Joe made a motion to approve. It was seconded by Peggy. The motion passed.
Financial Reports: The financial report was reviewed and discussed. Paula made a motion to approve the financial report. It was seconded by Kathy. The motion passed.
Balance Sheet & Profit and Loss – The balance sheet shows assets and liabilities in excess of $1.1 million. While weekly giving is down slightly from last year, the designated gifts and school income are significantly higher this year. Total income is currently at $1,010,135.65. Expenses are currently $789,140.12 for an ordinary balance of $220,995.53.
OLS Parish and School 2022-23 Budget – The budget was approved by the diocese. It was voted on by the trustees and Fr. Papi on behalf of Bishop Powers.
OLS School Endowment Report – A limited report given the P&L indicated the net income at a negative $46,269.97, bringing a net current balance of $174,725.56.
OLS School Report: Holly provided an outline of her report. She listed new staff members as Pelar Menge, who will replace Lisa Borman as the kindergarten teacher. She will also provide extension Spanish classes to the students in grades 1-8. Students will take 9 weeks of Spanish during the year. Steve Dauer has subbed for us in the past. He will be teaching science and social studies to replace Sharon Sanderson. We are in the process of hiring another person to teach math to replace Peggy Novak. Diane Weber will return to teach religion and language arts. Darlene Sieg is scheduled to teach one religion class each day to seventh and eighth graders. Keely Sanderson will return to teach the 3K students. Megan Campbell will return to teach 4K. Kelly Tindol will return to teach grades one and two. Rachel Berry will return to teach grades three and four.
Holly pointed out that at least one 3D printer will be purchased with the help of a GIVE 365 grant from the Rusk County Community Foundation. Students in grades 1-8 will be able to work on Science, Technology, Engineering, Art, and Math (STEAM) skills.
Meghan Kulig will continue to provide support for social media with emphasis over the summer to promote the school and attract new students.
Holly and Mark Gobler came up with a new job title for Katelyn Schneider to better reflect her workload at the school. She will be listed as Student Services Coordinator. Consideration will also be given for a pay increase.
Staff inservice for next year will be August 29-30. There will be an open house August 31, at 5 p.m.
A question was asked about enrollment. Holly reported that the current enrollment for next year is 68. Interest has been expressed by at least one other family at this time.
OLS School Annual Fund Drive – Bob reported that there is no change in the Annual Fund Drive. The goal for the year was $20,000. Almost $31,000 was raised. It was also a good opportunity to promote the school. We will work with Our Sunday Visitor on the Annual Fund again next year.
Old Business:
Update on Corbett Avenue entrance to OLS Church – There was nothing new to report on this project.
Eucharistic Renewal/ Evangelization Program for the Parish Cluster – Fr. reminded the council members of the two-year revival to promote the Eucharist as the source and summit of our faith.
New Business:
On June 19th Corpus Christi Procession after 10:45 Mass at OLS – This will kick off the Eucharistic Revival. Plans are to start the procession with the end of Mass. The procession will leave by the north doors on Corbett and travel west two blocks to Second Street West. We will go north on Second Street West to Worden Avenue. We will go east on Warden Avenue to Second Street East. We will travel down Second Street East to Corbett and back into the church. Those not walking can remain in church and pray or be transported by vehicle. Fr. indicated there will be at least two stations along the way to venerate the Blessed Sacrament and have benediction. A final blessing and benediction will take place in the church. Fr. plans for servers, fourth degree Knights, canopy bearers, and parishioners to join the procession. Council members mentioned that the parish has not had a procession before. It will hopefully be an edifying experience.
Staff Position: Liturgist/Musician – Bob shared a letter from Fr. Papi regarding the possibility of hiring a liturgist/musician who will carry out a number of functions throughout the cluster parishes. The letter was sent to the other parish councils electronically at the beginning of the week. It was sent in the regular mail to council members with no email listed. There was discussion about the duties of the position and the number of hours to do the work. Salary was also discussed. Different options were considered. The council will vote on the hire at the July meeting. In the meantime, responses from other parish council members will be collected.
Secretary – Bob reported that Laurie Fortuna approached him regarding a pay increase. She was hired six months ago and has proven to be very capable in her job. Joe made the motion to increase her pay to at least $15.00/hour and consider an increase for the bookkeeper. The motion was seconded by Darlene. The motion carried.
Mass Times – Fr. Papi asked for consideration of changing Mass times at St. Anthony and OLS. More people attend at St. Anthony on Sunday because of the earlier Mass time. Because OLS holds more people and many people from OLS go to St. Anthony, Fr. suggested the Mass time at OLS be switched to 9:30 and at St. Anthony to 11:00. This proposal will be discussed at the St. Anthony council meeting next week.
Closing Prayer – Fr. Papi closed the meeting with prayer.
Next Meeting Date – The next meeting is set for July 5, 2022, 6:00 p.m., OLS church meeting room.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
May 3, 2022
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were: Darlene Sieg, Peggy Novak, Fr. Papi Yeruva, Deacon Craig Voldberg, Mark Gobler, Mark Brost, Joe Groothousen, and Bob Lecheler.
Minutes of previous meeting: The minutes of the April meeting were reviewed. Joe made a motion to accept the minutes. Peggy seconded the motion. The motion passed.
Financial Reports: Joe made a motion to approve the financial report. It was seconded by Darlene. The motion passed.
Balance Sheet & Profit and Loss: There is $147,566.22 in checking. Assets and liabilities are at $1,137,540.28. The current balance on the profit and loss is $164,890.65, without figures from the endowment. With the endowment’s unrealized loss/gains, the balance is $154,101.28. The profit loss balance last year at this time was -$88,534.83.
OLS Parish and School 2022-23 Budget Final Review: The budget has been submitted to the diocese for review and approval. The submitted budget includes a net positive balance of $31,172. Once reviewed and approved by the diocese, the trustees and Fr. will meet to formally approve the budget.
OLS School Endowment Report: The endowment fund is at $839,862.08. Mark Brost reported that there will be a clarification of report between the profit and loss and the endowment to make sure it is accurate. When that is completed, $180,000 will be placed in CD’s with $60,000 each in a one-year, two-year, and three-year CD. That will be a safe way to earn interest on the money. This proposal was motioned by Peggy and seconded by Joe. The motion passed.
OLS School Report: Mark Gobler reported that Holly Bacha has been offered a full-time teaching contract for next year. The details are being negotiated. Holly will work on a modified schedule for next year. Mark reported that the Executive School Board voted to retain Meghan Kulig as the social medial coordinator again next year. There has been an increase of activity on the social websites. A kindergarten teacher to replace Lisa Borman is being vetted for hire. A middle school teaching position will need to be filled with the retirement of Sharon Sanderson and the re-retirement of Peggy Novak. The remaining staff indicated their intention to return next year. Mark reported that 28 families have been verified for Wisconsin Parental Choice. This is up from the 13 families this past year. This will make a significant difference in the school budget for next year. The new security system has been completed and is working well. The funding came through GEERS COVID funding. The cost of the project was $17,247.50. GEERS covered all but $ 2,823.40, which the school will pay. Mark reported that Holly and two students gave a presentation to GIVE 365 in order to get funding for a 3D printer. A decision on the funding will come later this month. Holly will also apply to the Meemic Foundation for funding additional printers. Holly met with Kyle Jeffress at the public school to get an idea about the best deals for schools. The technology will be an added value to sending students to OLS. The hiring of the kindergarten candidate will also provide opportunities to provide Spanish to students in grades K-8. A special guest, Dr. Katherine Schneider, from UW-Eau Claire will visit the school this Friday with her service dog to speak with the students about her experience growing up blind. The projected enrollment for next year is 70 students. There was a brief discussion regarding the opening of the new classic Christian school in town. There has been no withdrawal of students to attend the school at this time.
OLS School Annual Fund Drive: Bob reported the annual fund drive goal was set at $20,000. The final count was $30,986. It was hugely successful for raising money and marketing the school. The Executive School Board voted to work with Our Sunday Visitor again next year for the annual fund drive. There will be follow up with those who responded to the fund.
Old Business:
Offer to repair and repaint the St. Mary Statue located near the OLS Parish Sign at Corbett and East 2nd Street. Bill Morgan has agreed to pay for the transportation and repair of the Mary statue outside by the parish sign. It will be transported to Cumberland for repairs.
Update on Corbett Avenue entrance to OLS Church: Deacon Doug spoke with council members outside by the north entrance of the church. He explained the plan to repair the concrete in that area with steps and a ramp for funeral transportations. The Knights have pledged to assistance with the project. Joe made a motion to proceed with the repairs. It was seconded by Peggy. The motion passed.
Update on heating for school: Deacon Craig reported that plans are underway to provide a different heating system. The company of Market and Johnson will put together a proposal for hot water heat throughout the building. It will consist of installing piping through the walls without going through the existing tunnels. The cost of the estimate will be included in the cost of the project if we go with the same company.
New Business:
Eucharistic Renewal/ Evangelization Program for the Parish Cluster: Fr. Papi reported that Pope Francis is proposing a two-year revival of the Eucharist. As a result, the Diocese of Superior is working on a plan to promote Eucharistic adoration and other celebrations throughout the diocese. More information will be made available to all the cluster parishes. Fr. asked to do public adoration the first Friday of each month at 3:00 p.m. at OLS. It will begin June 3rd. Fr. reported that the cenacles for priests in each deanery are going well. They gather online weekly to pray, reflect, and share support. They will be extended to deacons and laity as well.
Deacon Craig announced their will be a Law Enforcement Memorial on May 17 at 7:00 p.m. in amphitheater in the park.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is scheduled for June 7, at 6:00 p.m. in the church meeting room.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
May 3, 2022
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting in prayer. Those in attendance were: Darlene Sieg, Peggy Novak, Fr. Papi Yeruva, Deacon Craig Voldberg, Mark Gobler, Mark Brost, Joe Groothousen, and Bob Lecheler.
Minutes of previous meeting: The minutes of the April meeting were reviewed. Joe made a motion to accept the minutes. Peggy seconded the motion. The motion passed.
Financial Reports: Joe made a motion to approve the financial report. It was seconded by Darlene. The motion passed.
Balance Sheet & Profit and Loss: There is $147,566.22 in checking. Assets and liabilities are at $1,137,540.28. The current balance on the profit and loss is $164,890.65, without figures from the endowment. With the endowment’s unrealized loss/gains, the balance is $154,101.28. The profit loss balance last year at this time was -$88,534.83.
OLS Parish and School 2022-23 Budget Final Review: The budget has been submitted to the diocese for review and approval. The submitted budget includes a net positive balance of $31,172. Once reviewed and approved by the diocese, the trustees and Fr. will meet to formally approve the budget.
OLS School Endowment Report: The endowment fund is at $839,862.08. Mark Brost reported that there will be a clarification of report between the profit and loss and the endowment to make sure it is accurate. When that is completed, $180,000 will be placed in CD’s with $60,000 each in a one-year, two-year, and three-year CD. That will be a safe way to earn interest on the money. This proposal was motioned by Peggy and seconded by Joe. The motion passed.
OLS School Report: Mark Gobler reported that Holly Bacha has been offered a full-time teaching contract for next year. The details are being negotiated. Holly will work on a modified schedule for next year. Mark reported that the Executive School Board voted to retain Meghan Kulig as the social medial coordinator again next year. There has been an increase of activity on the social websites. A kindergarten teacher to replace Lisa Borman is being vetted for hire. A middle school teaching position will need to be filled with the retirement of Sharon Sanderson and the re-retirement of Peggy Novak. The remaining staff indicated their intention to return next year. Mark reported that 28 families have been verified for Wisconsin Parental Choice. This is up from the 13 families this past year. This will make a significant difference in the school budget for next year. The new security system has been completed and is working well. The funding came through GEERS COVID funding. The cost of the project was $17,247.50. GEERS covered all but $ 2,823.40, which the school will pay. Mark reported that Holly and two students gave a presentation to GIVE 365 in order to get funding for a 3D printer. A decision on the funding will come later this month. Holly will also apply to the Meemic Foundation for funding additional printers. Holly met with Kyle Jeffress at the public school to get an idea about the best deals for schools. The technology will be an added value to sending students to OLS. The hiring of the kindergarten candidate will also provide opportunities to provide Spanish to students in grades K-8. A special guest, Dr. Katherine Schneider, from UW-Eau Claire will visit the school this Friday with her service dog to speak with the students about her experience growing up blind. The projected enrollment for next year is 70 students. There was a brief discussion regarding the opening of the new classic Christian school in town. There has been no withdrawal of students to attend the school at this time.
OLS School Annual Fund Drive: Bob reported the annual fund drive goal was set at $20,000. The final count was $30,986. It was hugely successful for raising money and marketing the school. The Executive School Board voted to work with Our Sunday Visitor again next year for the annual fund drive. There will be follow up with those who responded to the fund.
Old Business:
Offer to repair and repaint the St. Mary Statue located near the OLS Parish Sign at Corbett and East 2nd Street. Bill Morgan has agreed to pay for the transportation and repair of the Mary statue outside by the parish sign. It will be transported to Cumberland for repairs.
Update on Corbett Avenue entrance to OLS Church: Deacon Doug spoke with council members outside by the north entrance of the church. He explained the plan to repair the concrete in that area with steps and a ramp for funeral transportations. The Knights have pledged to assistance with the project. Joe made a motion to proceed with the repairs. It was seconded by Peggy. The motion passed.
Update on heating for school: Deacon Craig reported that plans are underway to provide a different heating system. The company of Market and Johnson will put together a proposal for hot water heat throughout the building. It will consist of installing piping through the walls without going through the existing tunnels. The cost of the estimate will be included in the cost of the project if we go with the same company.
New Business:
Eucharistic Renewal/ Evangelization Program for the Parish Cluster: Fr. Papi reported that Pope Francis is proposing a two-year revival of the Eucharist. As a result, the Diocese of Superior is working on a plan to promote Eucharistic adoration and other celebrations throughout the diocese. More information will be made available to all the cluster parishes. Fr. asked to do public adoration the first Friday of each month at 3:00 p.m. at OLS. It will begin June 3rd. Fr. reported that the cenacles for priests in each deanery are going well. They gather online weekly to pray, reflect, and share support. They will be extended to deacons and laity as well.
Deacon Craig announced their will be a Law Enforcement Memorial on May 17 at 7:00 p.m. in amphitheater in the park.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: The next meeting is scheduled for June 7, at 6:00 p.m. in the church meeting room.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows Parish Council Meeting Minutes
April 5, 2022 6 PM at OLS Church
Opening Prayer: Deacon Craig opened the meeting in prayer. Those in attendance were Deacon Craig, Darlene Sieg, Peggy Novak, Paula Carow, Mark Brost, Kathy Mai, and Bob Lecheler. Lani Burke was in attendance as a guest with a request for time on the agenda.
Minutes of previous meeting: The minutes were reviewed. Darlene made a motion to approve the minutes. It was seconded by Peggy. The motion passed.
Financial Reports: Paula made a motion to approve the financial report. It was seconded by Kathy. The motion passed.
Balance Sheet & Profit and Loss – The overall budget without the unrealized losses and gains of the endowment show a positive balance of $206,132.56. The balance includes credit from the PPP loan of $110,000.
OLS Parish and School 2022-23 Budget Review – The proposed budget was distributed. It will be reviewed in more detail by finance committee members before submission to the diocese. The proposed budget shows a positive balance of $647.
OLS School Endowment Report – Mark did not have a copy of the quarterly report. When he receives it from the office, he will provide a recommendation for the next budget.
OLS School Report: A report from Mr. Gobler indicated that staffing for next year involves the retirement of two teachers and the possible hire of one to two teachers. Enrollment looks to be steady with a possible increase. The preK program is very popular and may fill up quickly. Staff contracts will go out soon. We currently have 22 students applying for parental choice. We anticipate possibly more. The deadline for application is April 21. Katelyn is doing an excellent job contacting parents. The new Classic Christian school plans to open in the fall in Ladysmith and may take a few students from OLS. The school budget is included with the parish budget discussed earlier. The spring talent show is April 21. It will include a performance by the staff. The eighth-grade girls attended the Chrism Mass, with three of them receiving blessed oils from Bishop Powers to bring back to cluster parishes. The seventh and eighth grade students will be attending the Van Gogh interactive display in Minneapolis later this month. The security system will be installed during Easter break. It will include security cameras and electronic entrance access.
OLS School Annual Fund Drive - The annual appeal was a big success, bringing in close to $30,000. We will review the results and determine if we plan to run our own fund drive next year.
Old Business:
Liturgy protocol changes – Deacon Craig indicated that we will be returning to many normal
procedures for Mass. Servers will be trained. The offertory will be brought up. It will be up to Fr.
Papi to make any other changes as he seems appropriate.
Sunday Mass Radio Broadcast from OLS – There have been three sponsors for the radio
broadcast. Hopefully, more will contribute.
Drop off for Mass in the west parking lot by public transit seems to be working well. The repairs
for the north entrance will be made this spring. The Knights of Columbus have offered financial
assistance for the project.
New Business
Offer to repair and repaint the St. Mary Statue located near the OLS Parish Sign at Corbett and
East 2nd Street. Bill Morgan has offered to cover the costs to have the Mary statue on the north
side of the church taken to Hayward for repair and painting. A motion was made by Darlene and
seconded by Paula to allow Bill to go forward with his offer.
Alana Burki would like to address the Council with ideas on improving the OLS Facebook page,
worship environment ideas, concerns about the new Christian school proposal and how do
parishioners inter-act with the OLS School now that the Committee of Education does not exist?
Lani asked about updating the church and school websites and Facebook pages. Lani was asked
if she and her husband, Dan, would be willing to continue with updating the church Facebook
page, which she agreed to do. Lani will speak with Meghan Kulig regarding updates on the
school Facebook page. The cluster website needs to update information. Lani asked if the holy
water fonts in the west and east entryways can be moved inside the church to avoid freezing in
the winter. She also expressed concern regarding the new Classic Christian school and the
impact it might have on OLS School. Lani asked if the parish could have a special celebration for
the feast of Our Lady of Sorrows on September 15, 2022. The council expressed approval to have
a special celebration. Lani asked about contacting people at the school with questions or
concerns. It was pointed out that the Executive Board of the School has replaced the Board of
Education. The executive board consists of three parents, Fr. Papi, and the principal. The
diocesan superintendent of schools is an ex-officio member. The change in structure was
intended to refocus the board’s attention from fundraising to mission, curriculum, and staffing.
A diocesan review of the structure will determine if it is meeting the needs of schools. Members
of the Executive Board can be contacted with concerns, after attempts have been made with the
staff person and principal.
Easter Liturgy updates: Deacon Craig mentioned that plans are being completed for the
Triduum. A cluster-wide choir is rehearsing with close to 20 participants. Cluster-wide
participation will also be included for the Holy Thursday washing of feet and the readers for the
Easter Vigil. There will be Easter Sunday Mass in all the six cluster parishes, thanks to Fr. Sunil
and Fr. Dave assisting with Fr. Papi.
Other: An appraisal of the school heating system is in process. The Knights of Columbus have
pledged $25,000 to the project. The system under consideration is a hot water boiler with
radiators in each room and the possibility of incorporating outside are movement. There is also
the opportunity of air conditioning with the system. Once the appraisal has been completed,
bids will be accepted.
Closing Prayer: Bob closed the meeting with prayer
Next Meeting Date – The next meeting is May 3, 2022, 6:00 p.m., OLS conference room.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows Parish Council Meeting Minutes
March 1, 2022 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Others in attendance were Deacon Craig Voldberg, Darlene Sieg, Paula Carow, Mark Brost, Kathy Mai, Peggy Novak, and Bob Lecheler. Mark Gobler and Holly Bacha were present via phone.
Minutes of previous meeting: The minutes of the February meeting were reviewed. Peggy made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Paul made a motion to approve the finance report. It was seconded by Darlene. The motion passed.
Balance Sheet & Profit and Loss – It was reported there is $193,927.26 currently in checking. Total assets and liabilities is $1,193,286.02. It was pointed out that even though weekly giving is down compared to last year, undesignated gifts this year are significantly higher. Lay wages this year are lower than last year, mainly because of the hire of a part-time administrator. The PPP loan of $110,000 has been applied to income. The net ordinary income is $228,947.10. Net income with unrealized loss and gains is $226,558.16.
OLS School Endowment Report – Earnings from the endowment have dropped with recent market fluctuations. The ending balance is currently $846,768.38.
OLS School Report: Mark reported that we are at an enrollment of 68 students. There is possibly another pre-K student joining us again this year. Holly reported on the staff development day to take place on Friday. There will be a review of the active shooter drill. There will be a presentation on Simple K12 by a staff person from the company. There will also be a review of the school schedule for the rest of the year. Holly reported on her attendance at the diocesan principal meeting with priests and Bishop Powers. She met Peggy Schoenfuss for the first time. There was a presentation on Theology of the Body to be implemented into the school curriculum. A team from Iowa presented there experience of school and parish evangelization. The focus is to connect the school and parish to attract more participants. There was also discussion about attracting and retaining school staff. Mark did a recap of Catholic Schools Week. He said the week went well, with much school spirit. There was good publicity surrounding the school. It was great to have grandparents back in the building. There was a good sale of books during the book fair. Students participated in the Bishop’s Mass virtually on Friday. The basketball tournament was a huge success, including the girls taking first place. The hard work of volunteers contributed to the success of tournament. Mark indicated that Diane Weber will be joining the teaching staff most likely March 14. She will be teaching religion,
language arts, speaking and drama, and some support classes. Fortunately, there have been no
COVID cases in the school recently. The school has moved to a Level 1 status, with vigilance for
any outbreaks. Mark and Holly will be working with Bob and the finance council to develop the
budget for next year. Peggy made a motion to approve the school report. Darlene seconded the
motion. The motion passed.
OLS School Annual Fund Drive – A handout was provided that showed $25,441 from 144 gifts to
date. The goal has been moved from $20,000 to $30,000. The handout included a second ask
letter for those who have not responded to the fund.
Old Business:
COVID Protocol Update - Deacon Craig reported a letter came out recently from Bishop Powers.
There have been no major changes in protocols. It is up to the local priest to determine what will
be implemented. It outlines protocols for servers and ushers.
RCTC Bus parking for Sunday Mass – The procedure seems to be working. People riding the bus
and the bus driver are appreciative of the new arrangement.
Cluster Parish Synodal Meeting at OLS School – The summary of the meeting was distributed to
all board members. It will also be posted on the cluster website. There was discussion about the
process and content of the response. It will be discussed at each of the next parish council
meetings. It is not clear how long the diocesan portal will be open for people to submit their
thoughts directly.
New Business:
OLS 2022-23 Finance Budget Review – The current budget is in good shape. A meeting will be
called for anyone interested from the council to develop the budget for next year. We need to
submit the budget earlier than we did last year.
Lenten Liturgy Schedule – Fr. Papi will submit a schedule for reconciliation during Lent. Ash
Wednesday and Stations of the Cross have been published.
Sunday Mass Radio Broadcast from OLS – We are waiting on the last connection piece to be
ready for the broadcast this Sunday. Bob will speak with Oran to make sure it is all ready to go
from the technology end.
Other – A recommendation was made to have the snow in the parking lot removed so the melt
does not flood the church or school. Bob will make a contact to have the snow removed.
Bob mentioned that Mark Zimmer has been hired as the custodian to replace Linda. He has
shown initiative early on to get things fixed and prioritize projects.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – The next meeting is April 4, 2022.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows Parish Council Meeting Minutes
March 1, 2022 6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Others in attendance were Deacon Craig Voldberg, Darlene Sieg, Paula Carow, Mark Brost, Kathy Mai, Peggy Novak, and Bob Lecheler. Mark Gobler and Holly Bacha were present via phone.
Minutes of previous meeting: The minutes of the February meeting were reviewed. Peggy made a motion to approve the minutes. It was seconded by Kathy. The motion passed.
Financial Reports: Paul made a motion to approve the finance report. It was seconded by Darlene. The motion passed.
Balance Sheet & Profit and Loss – It was reported there is $193,927.26 currently in checking. Total assets and liabilities is $1,193,286.02. It was pointed out that even though weekly giving is down compared to last year, undesignated gifts this year are significantly higher. Lay wages this year are lower than last year, mainly because of the hire of a part-time administrator. The PPP loan of $110,000 has been applied to income. The net ordinary income is $228,947.10. Net income with unrealized loss and gains is $226,558.16.
OLS School Endowment Report – Earnings from the endowment have dropped with recent market fluctuations. The ending balance is currently $846,768.38.
OLS School Report: Mark reported that we are at an enrollment of 68 students. There is possibly another pre-K student joining us again this year. Holly reported on the staff development day to take place on Friday. There will be a review of the active shooter drill. There will be a presentation on Simple K12 by a staff person from the company. There will also be a review of the school schedule for the rest of the year. Holly reported on her attendance at the diocesan principal meeting with priests and Bishop Powers. She met Peggy Schoenfuss for the first time. There was a presentation on Theology of the Body to be implemented into the school curriculum. A team from Iowa presented there experience of school and parish evangelization. The focus is to connect the school and parish to attract more participants. There was also discussion about attracting and retaining school staff. Mark did a recap of Catholic Schools Week. He said the week went well, with much school spirit. There was good publicity surrounding the school. It was great to have grandparents back in the building. There was a good sale of books during the book fair. Students participated in the Bishop’s Mass virtually on Friday. The basketball tournament was a huge success, including the girls taking first place. The hard work of volunteers contributed to the success of tournament. Mark indicated that Diane Weber will be joining the teaching staff most likely March 14. She will be teaching religion,
language arts, speaking and drama, and some support classes. Fortunately, there have been no
COVID cases in the school recently. The school has moved to a Level 1 status, with vigilance for
any outbreaks. Mark and Holly will be working with Bob and the finance council to develop the
budget for next year. Peggy made a motion to approve the school report. Darlene seconded the
motion. The motion passed.
OLS School Annual Fund Drive – A handout was provided that showed $25,441 from 144 gifts to
date. The goal has been moved from $20,000 to $30,000. The handout included a second ask
letter for those who have not responded to the fund.
Old Business:
COVID Protocol Update - Deacon Craig reported a letter came out recently from Bishop Powers.
There have been no major changes in protocols. It is up to the local priest to determine what will
be implemented. It outlines protocols for servers and ushers.
RCTC Bus parking for Sunday Mass – The procedure seems to be working. People riding the bus
and the bus driver are appreciative of the new arrangement.
Cluster Parish Synodal Meeting at OLS School – The summary of the meeting was distributed to
all board members. It will also be posted on the cluster website. There was discussion about the
process and content of the response. It will be discussed at each of the next parish council
meetings. It is not clear how long the diocesan portal will be open for people to submit their
thoughts directly.
New Business:
OLS 2022-23 Finance Budget Review – The current budget is in good shape. A meeting will be
called for anyone interested from the council to develop the budget for next year. We need to
submit the budget earlier than we did last year.
Lenten Liturgy Schedule – Fr. Papi will submit a schedule for reconciliation during Lent. Ash
Wednesday and Stations of the Cross have been published.
Sunday Mass Radio Broadcast from OLS – We are waiting on the last connection piece to be
ready for the broadcast this Sunday. Bob will speak with Oran to make sure it is all ready to go
from the technology end.
Other – A recommendation was made to have the snow in the parking lot removed so the melt
does not flood the church or school. Bob will make a contact to have the snow removed.
Bob mentioned that Mark Zimmer has been hired as the custodian to replace Linda. He has
shown initiative early on to get things fixed and prioritize projects.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – The next meeting is April 4, 2022.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
February 1, 2022
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Joe Groothousen, Darlene Sieg, Paula Carow, Mark Brost, Peggy Novak, Fr. Papi, Kathy Mai, Bob Lecheler, and Mark Gobler and Holly Bacha via phone.
Minutes of previous meeting: The minutes were reviewed. Paula made a motion to accept the minutes. Joe seconded the motion. The motion passed.
Financial Reports: Joe made a motion to approve the financial report. It was seconded by Peggy. The motion passed.
Balance Sheet & Profit and Loss: The checking balance is $198,731.03. The profit and loss balance is $245,305.59, without the unrealized gains of the endowment. With those gains, the balance is $277,928.01.
OLS School Endowment Report: Mark reported that the Endowment value is at $915,832. Activity on the market has been good this fiscal year. The quarterly payments of $12,500 have been covered by gains up to this point.
OLS School Report: Catholic Schools Week – Holly introduced herself as the new hire as a part-time teaching principal. She is working on her principal licensure under the supervision of Mark. She is also working on her special education and pupil licensure. She expressed feeling welcomed early on by all the staff and students at the school. She shared her family consists of her husband and three children, ages 7, 5, and 15 months. Mark reported that the school will be automatically reenrolling students for the 2022-23 school year. Parents will be asked to update any pertinent information. Once the budget is set, the 2022-23 tuition will be publicized. A 4k student and 5th grader have recently enrolled. Another 4K student is anticipated soon. Efforts are underway for recruiting for next school year. Radio and newspaper advertising will be used with updated ads. The Executive Board will consider offering a bonus to families who get another family to enroll for the first time. A $500 discount is being considered for both families. There will be an open house Feb. 16. Catholic Schools Week is going well. There have been speakers at cluster parishes to promote CSW, along with the annual fund.
OLS School Annual Fund Drive: Being the first time doing and annual fund drive, we are learning many things. Thus far, there has been a positive response to the marketing efforts.
Old Business:
COVID Protocol Update: Fr. Papi reported that there have been no new updates from Bishop’s latest letter. Precautions continue to be taken to assure the safety of everyone.
Bob reported that the boiler for the school has been repaired a couple of times this year and seems to be working fine right now. The budget allowed for repairs, knowing they would be necessary to get through the year. There is a plan in place to monitor the water better to avoid water-related issues.
RCTC Bus parking for Sunday Mass, no action taken yet. Bob will work on a plan to make space for the drop off by the west door.
There was a brief discussion about providing a rug to catch the salt and water coming into the adoration chapel. Bob will work on a plan to get something in the chapel.
New Business: Cluster Parish Synodal Meeting on February 23 at OLS School: Letters of invitation went out to all council members and trustees. The meeting is open to the public. It is recommended that people who are no longer active in the Church be invited to share their concerns and ideas.
Radio broadcast of the Sunday Mass is being planned. We will be looking for sponsors of $75 per Mass.
There was a discussion about having a spring dinner. It was stated that the dinner was discontinued due to a lack of workers and participants.
There was discussion about how to attract more young families. Some shared experiences having to do with outdoor weddings that had a negative impact on participation. It was suggested that these topics can be brought up at the Synod meeting Feb. 23.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: The next mee is March 1, 2022, 6:00 p.m.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
January 4, 2022
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer.
Those in attendance were Fr. Papi, Peggy Novak, Bob Lecheler, Deacon Craig Voldberg, Darlene Sieg, Paula Carow, Mark Brost, and Mark Gobler via phone.
Minutes of previous meeting: The minutes of the previous meeting were reviewed. Peggy made a motion to accept the minutes. It was seconded by Darlene. The motion passed.
Financial Reports: Peggy made a motion to approve the finance report. It was seconded by Darlene. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet shows the checking account at almost $186,000. Total assets are at $1.2 million. The profit and loss report shows generous donations at almost $100,000. The current balance is a positive $216,000. With the addition of the endowment, the net income is $237,798.47. The CSA balance for 2021 is $13,237. A motion was made by Paula and seconded by Peggy to pay the 2021 balance of $13,237. The motion passed. The 2022 CSA goal is $32,835. $17,065 has been pledged. $10,295 has been paid.
OLS School Endowment Report: Mark reported that the endowment is essentially the same.
OLS School Report: Bob reported that the boiler has not been working properly. It needs to be monitored closely. Repairs have been made, but the problem continues. Mark reported that there will be a staff meeting after school on Thursday. Topics will include the approach of Catholic Schools week the end of January. There will be a meeting on the Annual Fund, which will kick off the end of January to coincide with Catholic Schools Week. Enrollment for Wisconsin Parental Choice is Feb. 1 to April 21. A link to WPCP will be on the school website. There will be radio ads, as well as ads in the paper. The Christmas Tea with prayer partners was a big hit. Mark was impressed with the participation. The Christmas program in church by the school students was well done. There is a concern with the COVID surge. The school is still in Level 3 which includes distancing and good hygiene. The 10-day quarantine is in effect. A middle school student and 4K student recently enrolled to begin attendance second semester. The online classes for middle school students will begin shortly. They will be non-graded classes at the end of the day. There were two applicants for the middle school teaching position to start yet this school year. One of the applicants withdrew. Plans are underway for enrollment and staffing for the 2022-23 school year. Mark suggested an incentive be offered for early enrollment. An open house is scheduled for later in the year. It was suggested that door prizes be offered to attract more people to the open house.
OLS School Annual Fund Drive: This is for the school. Staff are working with Our Sunday Visitor to provide materials and procedures for conducting the drive. Mailings will be going out ahead of the kickoff on January 29-30.
Old Business:
COVID Protocol Update: Bob reported that during a recent chancery meeting Bishop Powers has not changed any of the protocols for Mass. We will continue to stress the importance of good hygiene and not attending if there are symptoms of illness.
New Business: The Swanke Scholarship has brought in $1,025. The death benefit of Patricia Swanke for the parish recently received was $15,786.13.
There is an offer by the local radio station to broadcast Sunday Mass each week. The cost is $75 per Mass. The council recommended going with the broadcast. Bob will meet with the radio staff to set it up. It is expected to start the first Sunday of February.
Bishop Powers has asked each parish/cluster to meet to discuss the Synod. Plans are underway to bring all cluster parish representatives together to go over the program sent out by the diocese to conduct the Synod. It could take place on a Saturday or Wednesday evening. Table facilitators will need to be identified and trained. More details will be coming out.
There was discussion about setting up a drop off spot for the RCTC bus for Sunday Mass. Darlene made a motion to designate a spot by the west entrance for the drop off. Peggy seconded the motion. The motion passed.
There was a question about the OLS middle school basketball tournament. The tournament will take place Feb. 5-6, at the middle/high school. There is a committee in place to handle the details.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: The next meeting is February 1, 2022, in the parish conference room.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
January 4, 2022
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer.
Those in attendance were Fr. Papi, Peggy Novak, Bob Lecheler, Deacon Craig Voldberg, Darlene Sieg, Paula Carow, Mark Brost, and Mark Gobler via phone.
Minutes of previous meeting: The minutes of the previous meeting were reviewed. Peggy made a motion to accept the minutes. It was seconded by Darlene. The motion passed.
Financial Reports: Peggy made a motion to approve the finance report. It was seconded by Darlene. The motion passed.
Balance Sheet & Profit and Loss: The balance sheet shows the checking account at almost $186,000. Total assets are at $1.2 million. The profit and loss report shows generous donations at almost $100,000. The current balance is a positive $216,000. With the addition of the endowment, the net income is $237,798.47. The CSA balance for 2021 is $13,237. A motion was made by Paula and seconded by Peggy to pay the 2021 balance of $13,237. The motion passed. The 2022 CSA goal is $32,835. $17,065 has been pledged. $10,295 has been paid.
OLS School Endowment Report: Mark reported that the endowment is essentially the same.
OLS School Report: Bob reported that the boiler has not been working properly. It needs to be monitored closely. Repairs have been made, but the problem continues. Mark reported that there will be a staff meeting after school on Thursday. Topics will include the approach of Catholic Schools week the end of January. There will be a meeting on the Annual Fund, which will kick off the end of January to coincide with Catholic Schools Week. Enrollment for Wisconsin Parental Choice is Feb. 1 to April 21. A link to WPCP will be on the school website. There will be radio ads, as well as ads in the paper. The Christmas Tea with prayer partners was a big hit. Mark was impressed with the participation. The Christmas program in church by the school students was well done. There is a concern with the COVID surge. The school is still in Level 3 which includes distancing and good hygiene. The 10-day quarantine is in effect. A middle school student and 4K student recently enrolled to begin attendance second semester. The online classes for middle school students will begin shortly. They will be non-graded classes at the end of the day. There were two applicants for the middle school teaching position to start yet this school year. One of the applicants withdrew. Plans are underway for enrollment and staffing for the 2022-23 school year. Mark suggested an incentive be offered for early enrollment. An open house is scheduled for later in the year. It was suggested that door prizes be offered to attract more people to the open house.
OLS School Annual Fund Drive: This is for the school. Staff are working with Our Sunday Visitor to provide materials and procedures for conducting the drive. Mailings will be going out ahead of the kickoff on January 29-30.
Old Business:
COVID Protocol Update: Bob reported that during a recent chancery meeting Bishop Powers has not changed any of the protocols for Mass. We will continue to stress the importance of good hygiene and not attending if there are symptoms of illness.
New Business: The Swanke Scholarship has brought in $1,025. The death benefit of Patricia Swanke for the parish recently received was $15,786.13.
There is an offer by the local radio station to broadcast Sunday Mass each week. The cost is $75 per Mass. The council recommended going with the broadcast. Bob will meet with the radio staff to set it up. It is expected to start the first Sunday of February.
Bishop Powers has asked each parish/cluster to meet to discuss the Synod. Plans are underway to bring all cluster parish representatives together to go over the program sent out by the diocese to conduct the Synod. It could take place on a Saturday or Wednesday evening. Table facilitators will need to be identified and trained. More details will be coming out.
There was discussion about setting up a drop off spot for the RCTC bus for Sunday Mass. Darlene made a motion to designate a spot by the west entrance for the drop off. Peggy seconded the motion. The motion passed.
There was a question about the OLS middle school basketball tournament. The tournament will take place Feb. 5-6, at the middle/high school. There is a committee in place to handle the details.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: The next meeting is February 1, 2022, in the parish conference room.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Agenda
December 7, 2021
6 PM at OLS Church
Minutes
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Mark Brost, Fr. Papi, Kathy Mai, Bob Lecheler, Deacon Craig Voldberg, Joe Groothousen, Paula Carrow, Peg Novak, Darlene Sieg, and Mark Gobler via phone.
Minutes of previous meeting: The minutes of the November meeting were reviewed. Joe made a motion to approve. It was seconded by Kathy. The motion passed.
Financial Reports: A motion was made by Darlene to accept the financial reports. It was seconded by Paula. The motion passed.
Balance Sheet & Profit and Loss – There was no balance sheet reported. The profit and loss showed a net ordinary income of $222,844.46. This includes the second PPP clearing for $110,000+. It also includes $44,000 from a donor to the Diocese of Superior for all the Catholic schools in the diocese. There was a question about $340 for 3K. Was it the only tuition received from all the 3K families? It was later determined that it was for one 3K family and the other 3K family payments need to be separated from the personal pay tuition for the sake of the audit. Most of the 3K tuition payments were included in the personal pay tuition. A question was raised regarding the number of Scrip orders. Bob pointed out that there have been some large Scrip requests lately, calling for repeated orders. There will be an order early next week in time for Christmas shopping.
OLS School Endowment Report – Mark Brost reported that the gains in the endowment have been good, even though there is no new quarterly report. The value of the endowment is around $900,000.
OLS School Report: Mark Gobler reported that enrollment is at 65 students. Mark continues to do evaluations of teachers. He has been impressed with the quality of instruction he observes. Darrell Gago, the phy ed teacher, broke his ankle last weekend. They are in the process of finding a long-term sub for him. The annual fund drive for the school is being prepared. It will kick off the beginning of Catholic Schools Week (Jan. 30). There are plans for students to speak in the parishes that weekend. Students will also record a message to donors to be blasted to all potential donors. The annual fund is being organized through Our Sunday Visitor. Bishop Powers has given each school working on an annual fund with OSV $1,000 seed money. All the parishes in the cluster will be contacted for the annual fund. Money for a security upgrade has been procured through the CARES and ESSER acts. The money goes through CESA 10 and the Ladysmith public school. Tru-Lock of Eau Claire will be installing security cameras and electronic door accesses in the spring. The middle school teaching position has been posted. There has been one applicant thus far. It is hoped the position can be filled by second semester and the new teacher will continue into next year. The school Christmas program will be at 2:00 on December 19, at the OLS Church. There will be a reception in the school following the program. There will also be a Christmas tea with prayer partners on December 22 in the school. Catholic Schools Week will be Jan. 30 – Feb. 5. A Christmas bonus will be given to school staff the week of December 13. Christmas break will start December 23. The executive board of the school agreed to the purchase of Simple K12, a professional development series for staff members. Teachers will participate in an area of interest and share their findings with their colleagues. During Catholic Schools Week, an alumnus will be honored. That person will need to be selected shortly. There will also be radio spots, hopefully involving students.
Old Business:
Music Ministry at OLS Church; Possibilities! – Approximately 20 people attended the gathering. Gary Hecimovich shared information on the role of the choir in leading congregational singing. There was discussion of what people needed to enhance the music in the parish. Bob will follow up with Gary to determine the next step. More information needs to be collected from interested participants.
OLS Annual Fund Drive – See the school report above regarding procedures.
COVID Protocol Update – The Sign of Peace is now permitted. People are encouraged to extend the Sign of Peace in a way to fits with the solemnity of the liturgical gesture. Servers need to be trained in order to assist with Mass under the new guidelines. It was suggested that an announcement be made, pointing out the seriousness of the Omicron variant and the need to be cautious.
New Business:
Cluster Secretary/ Religious Education Coordinator – Laurie Fortuna has been hired to replace Tamara who has moved out of town. Bob will be coordinating religious education, in the meantime. The new secretary will assist with clerical responsibilities for religious education.
Closing Prayer – Fr. Papi closed the meeting with a prayer.
Next Meeting Date – The next meeting is scheduled for Tuesday, January 4, at 6:00 p.m.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Agenda
December 7, 2021
6 PM at OLS Church
Minutes
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Mark Brost, Fr. Papi, Kathy Mai, Bob Lecheler, Deacon Craig Voldberg, Joe Groothousen, Paula Carrow, Peg Novak, Darlene Sieg, and Mark Gobler via phone.
Minutes of previous meeting: The minutes of the November meeting were reviewed. Joe made a motion to approve. It was seconded by Kathy. The motion passed.
Financial Reports: A motion was made by Darlene to accept the financial reports. It was seconded by Paula. The motion passed.
Balance Sheet & Profit and Loss – There was no balance sheet reported. The profit and loss showed a net ordinary income of $222,844.46. This includes the second PPP clearing for $110,000+. It also includes $44,000 from a donor to the Diocese of Superior for all the Catholic schools in the diocese. There was a question about $340 for 3K. Was it the only tuition received from all the 3K families? It was later determined that it was for one 3K family and the other 3K family payments need to be separated from the personal pay tuition for the sake of the audit. Most of the 3K tuition payments were included in the personal pay tuition. A question was raised regarding the number of Scrip orders. Bob pointed out that there have been some large Scrip requests lately, calling for repeated orders. There will be an order early next week in time for Christmas shopping.
OLS School Endowment Report – Mark Brost reported that the gains in the endowment have been good, even though there is no new quarterly report. The value of the endowment is around $900,000.
OLS School Report: Mark Gobler reported that enrollment is at 65 students. Mark continues to do evaluations of teachers. He has been impressed with the quality of instruction he observes. Darrell Gago, the phy ed teacher, broke his ankle last weekend. They are in the process of finding a long-term sub for him. The annual fund drive for the school is being prepared. It will kick off the beginning of Catholic Schools Week (Jan. 30). There are plans for students to speak in the parishes that weekend. Students will also record a message to donors to be blasted to all potential donors. The annual fund is being organized through Our Sunday Visitor. Bishop Powers has given each school working on an annual fund with OSV $1,000 seed money. All the parishes in the cluster will be contacted for the annual fund. Money for a security upgrade has been procured through the CARES and ESSER acts. The money goes through CESA 10 and the Ladysmith public school. Tru-Lock of Eau Claire will be installing security cameras and electronic door accesses in the spring. The middle school teaching position has been posted. There has been one applicant thus far. It is hoped the position can be filled by second semester and the new teacher will continue into next year. The school Christmas program will be at 2:00 on December 19, at the OLS Church. There will be a reception in the school following the program. There will also be a Christmas tea with prayer partners on December 22 in the school. Catholic Schools Week will be Jan. 30 – Feb. 5. A Christmas bonus will be given to school staff the week of December 13. Christmas break will start December 23. The executive board of the school agreed to the purchase of Simple K12, a professional development series for staff members. Teachers will participate in an area of interest and share their findings with their colleagues. During Catholic Schools Week, an alumnus will be honored. That person will need to be selected shortly. There will also be radio spots, hopefully involving students.
Old Business:
Music Ministry at OLS Church; Possibilities! – Approximately 20 people attended the gathering. Gary Hecimovich shared information on the role of the choir in leading congregational singing. There was discussion of what people needed to enhance the music in the parish. Bob will follow up with Gary to determine the next step. More information needs to be collected from interested participants.
OLS Annual Fund Drive – See the school report above regarding procedures.
COVID Protocol Update – The Sign of Peace is now permitted. People are encouraged to extend the Sign of Peace in a way to fits with the solemnity of the liturgical gesture. Servers need to be trained in order to assist with Mass under the new guidelines. It was suggested that an announcement be made, pointing out the seriousness of the Omicron variant and the need to be cautious.
New Business:
Cluster Secretary/ Religious Education Coordinator – Laurie Fortuna has been hired to replace Tamara who has moved out of town. Bob will be coordinating religious education, in the meantime. The new secretary will assist with clerical responsibilities for religious education.
Closing Prayer – Fr. Papi closed the meeting with a prayer.
Next Meeting Date – The next meeting is scheduled for Tuesday, January 4, at 6:00 p.m.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
November 9, 2021
6 PM at OLS Church
Opening Prayer: Fr. Papi lead the opening prayer. Those in attendance were Deacon Craig Voldberg, Peggy Novak, Darlene Sieg, Kathy Mai, Fr. Papi, Mark Brost, Mark Gobler via phone and Bob Lecheler.
Minutes of previous meeting: The minutes of the October meeting were reviewed. Peggy made a motion to accept the minutes. Darlene seconded the motion. The motion passed.
Financial Reports: Bob presented the financial statements. Kathy made a motion to accept the financial report. It was seconded by Peggy. The motion passed.
Balance Sheet & Profit and Loss – There was a question about 9999 Ask The Diocese. (Upon review, it was discovered the amount listed, $76,527.00 was the school portion of the PPP loan that was recently forgiven. The amount was generated by the auditors.)
OLS School Endowment Report – Mark reported that the numbers look good, even though the money market is paying very little. Investments appear to be safe. The total amount is just under $900,000.
OLS School Report: Mark Gobler reported that two new students will be enrolling on Friday. That will bring enrollment to 66. The diocesan principals have been studying the book, Renewing Catholic Schools, which stresses the purpose of Catholic schools is to build Catholic identity. The teaching staff have not been able to meet with other teachers in the diocese and are missing the opportunity. An online program, Simple K12, is designed to help teachers collaborate with other teachers for writing curriculum. This program will be reviewed by the executive board to determine if it should be purchased. A Veterans Day assembly will be Thursday at 8:45 in the church. Hopefully, a color guard will be available. A matching grant is available to assist teachers in purchasing additional items for their classrooms. A donor to the Diocese of Superior allowed for a generous contribution of $44,000 to each of the schools in the diocese. A Thanksgiving Mass will take place on Nov. 17. On Nov. 19, there will be no students attending and the teachers will have an inservice. Classes will resume on Nov. 29. Peggy made a motion to accept the school report. Kathy seconded the motion. The motion passed.
Old Business:
Music Ministry at OLS Church; Possibilities! There will be a gathering at 6:00 p.m. on Nov. 29, in the church. Gary Hecimovich will meet with everyone present to discuss how to get a choir started and sustained. A general invite has been given. Individuals will be invited as well.
Adoration Chapel Completed – The chapel has been completed, except for the glass door. People seem to be pleased with it. George and Linda Effertz sent thank you cards to Fr. Papi and Bob.
New Business:
OLS Annual Fund Drive – OSV has been hired to conduct a fund drive. The cost will be reduced with a recalculation of the mailing list. The weekend of giving will be in January and will be conducted over the following six weeks.
COVID Protocol Update – There have been no new initiatives. Plans are being made to begin using servers again. Deacon Doug indicated he would be willing to train the servers.
There was a brief discussion of Mass times for Christmas. Fr. hopes we can incorporate people from all the cluster parishes for the Easter Triduum, including a combined choir.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – Dec. 7, 2021, 6:00 p.m., in the church conference room.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
November 9, 2021
6 PM at OLS Church
Opening Prayer: Fr. Papi lead the opening prayer. Those in attendance were Deacon Craig Voldberg, Peggy Novak, Darlene Sieg, Kathy Mai, Fr. Papi, Mark Brost, Mark Gobler via phone and Bob Lecheler.
Minutes of previous meeting: The minutes of the October meeting were reviewed. Peggy made a motion to accept the minutes. Darlene seconded the motion. The motion passed.
Financial Reports: Bob presented the financial statements. Kathy made a motion to accept the financial report. It was seconded by Peggy. The motion passed.
Balance Sheet & Profit and Loss – There was a question about 9999 Ask The Diocese. (Upon review, it was discovered the amount listed, $76,527.00 was the school portion of the PPP loan that was recently forgiven. The amount was generated by the auditors.)
OLS School Endowment Report – Mark reported that the numbers look good, even though the money market is paying very little. Investments appear to be safe. The total amount is just under $900,000.
OLS School Report: Mark Gobler reported that two new students will be enrolling on Friday. That will bring enrollment to 66. The diocesan principals have been studying the book, Renewing Catholic Schools, which stresses the purpose of Catholic schools is to build Catholic identity. The teaching staff have not been able to meet with other teachers in the diocese and are missing the opportunity. An online program, Simple K12, is designed to help teachers collaborate with other teachers for writing curriculum. This program will be reviewed by the executive board to determine if it should be purchased. A Veterans Day assembly will be Thursday at 8:45 in the church. Hopefully, a color guard will be available. A matching grant is available to assist teachers in purchasing additional items for their classrooms. A donor to the Diocese of Superior allowed for a generous contribution of $44,000 to each of the schools in the diocese. A Thanksgiving Mass will take place on Nov. 17. On Nov. 19, there will be no students attending and the teachers will have an inservice. Classes will resume on Nov. 29. Peggy made a motion to accept the school report. Kathy seconded the motion. The motion passed.
Old Business:
Music Ministry at OLS Church; Possibilities! There will be a gathering at 6:00 p.m. on Nov. 29, in the church. Gary Hecimovich will meet with everyone present to discuss how to get a choir started and sustained. A general invite has been given. Individuals will be invited as well.
Adoration Chapel Completed – The chapel has been completed, except for the glass door. People seem to be pleased with it. George and Linda Effertz sent thank you cards to Fr. Papi and Bob.
New Business:
OLS Annual Fund Drive – OSV has been hired to conduct a fund drive. The cost will be reduced with a recalculation of the mailing list. The weekend of giving will be in January and will be conducted over the following six weeks.
COVID Protocol Update – There have been no new initiatives. Plans are being made to begin using servers again. Deacon Doug indicated he would be willing to train the servers.
There was a brief discussion of Mass times for Christmas. Fr. hopes we can incorporate people from all the cluster parishes for the Easter Triduum, including a combined choir.
Closing Prayer – Fr. Papi closed the meeting in prayer.
Next Meeting Date – Dec. 7, 2021, 6:00 p.m., in the church conference room.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
October 5, 2021
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer.
Those in attendance were Fr. Papi, Norm Ross, Joe Groothousen, Kathy Mai, Paula Carow, Mark Brost, Darlene Sieg, Peggy Novak, Bob Lecheler, and Mark Gobler via phone.
Minutes of previous meeting: The August minutes were reviewed. Joe Groothousen made a motion to accept the minutes. It was seconded by Darlene Sieg. The motion carried.
Financial Reports: There was discussion of the finance report. It was noted that the CSA balance from the previous year was in excess of $18,000. Joe Groothousen made a motion to pay $5,000 toward the 2020-2021 CSA balance. Peggy Novak made a second. The motion passed. It was suggested that an announcement be made in church to pay off the old CSA balance. It would help to point out how the CSA helps the local parish as well as the diocese. The CSA balance for the current year is $26,850. So far $5,985 has been paid and there is a pledge of an additional $5,470.
Balance Sheet & Profit and Loss: There was further discussion regarding the Scrip account. A question came up regarding the same amount for Scrip Card Inventory (1299) each month. (Bob’s research indicated that amount is dictated by the auditors each year and remains the same in Quick Books. The amount has just been changed to $9,163 and is related to inventory.) There was also a question as to why in the P&L Scrip Revenue (4205) would be higher than Scrip Program (6266). (Bob’s research discovered that there was a major purchase in late June which would carry over as inventory to the next fiscal year. The revenue also includes the amount paid by numerous families to pay off their Scrip obligation without actually purchasing Scrip cards.) Norm Ross made a motion to accept the financial report. Paula Carow seconded the motion. The motion passed.
OLS School Endowment Report: Mark pointed out that we have over $900,000 in the endowment. $20,000 is in Security Financial Bank and could be used for the committed payments to the school this year. However, it was pointed out that an automatic payment to the school account at Vanguard was set up for $12,500 each quarter during the school year.
OLS School Report: Mark Gobler provided a handout and spoke via phone. Enrollment is at 64. A new aide was hired to help in the afternoon and for after school care. Because of a slight drop in COVID cases recently, the school moved to Level 2 from Level 3, which allows for visitors in the building and attending field trips. One student is currently quarantined and is attending class online. The school safety plan has been updated and will be approved at the executive board meeting next week. Research is going on regarding the use of CARES and GEER money for security cameras. Mark and Bob attended a meeting online by Our Sunday Visitor regarding an annual fund drive. Good information was shared. Bishop Powers has pledged $1,000 to any school that signs up for the program through OSV. Mark will be researching the possibility of conducting our own annual fund drive. Plans are underway to provide students additional study opportunities online using Odysseyware. This is at no cost to the school by utilizing the access through Eau Claire Regis Catholic Schools. Bob pointed out that this is one of the advantages of having Mark on board as a part-time principal. He provides connections to resources that can enhance the school. Joe Groothousen made a motion to accept the school report. It was seconded by Peggy Novak. The motion passed.
School Staffing: Mark reported that all staff positions are currently filled.
Old Business:
Adoration Chapel update: Painting of the chapel is almost complete. Flooring was delivered, which was donated by Dave Lane at Lampert Lumber. The vinyl flooring should be less slippery than the laminate that was originally donated by Lenny Verdegan. JL Electric will be in Monday to see about wiring for the lights in the chapel. Hopefully, the chapel will be completed by next week.
New Business:
Music Ministry at OLS Church; Possibilities! It was acknowledged that Darlene and Gina have been generous in stepping up to provide music for Sunday worship. They will continue to do so. Some middle school girls have offered to sing every other week. It was suggested that others be invited to sing in a small choir as well.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: November 9, 2021, 6:00 p.m.
Corporate Board is asked to meet immediately after the Parish Council meeting to approve the 2021-22 Budget for Our Lady of Sorrows Parish and School.
Respectfully submitted,
Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Minutes
October 5, 2021
6 PM at OLS Church
Opening Prayer: Fr. Papi opened the meeting with prayer.
Those in attendance were Fr. Papi, Norm Ross, Joe Groothousen, Kathy Mai, Paula Carow, Mark Brost, Darlene Sieg, Peggy Novak, Bob Lecheler, and Mark Gobler via phone.
Minutes of previous meeting: The August minutes were reviewed. Joe Groothousen made a motion to accept the minutes. It was seconded by Darlene Sieg. The motion carried.
Financial Reports: There was discussion of the finance report. It was noted that the CSA balance from the previous year was in excess of $18,000. Joe Groothousen made a motion to pay $5,000 toward the 2020-2021 CSA balance. Peggy Novak made a second. The motion passed. It was suggested that an announcement be made in church to pay off the old CSA balance. It would help to point out how the CSA helps the local parish as well as the diocese. The CSA balance for the current year is $26,850. So far $5,985 has been paid and there is a pledge of an additional $5,470.
Balance Sheet & Profit and Loss: There was further discussion regarding the Scrip account. A question came up regarding the same amount for Scrip Card Inventory (1299) each month. (Bob’s research indicated that amount is dictated by the auditors each year and remains the same in Quick Books. The amount has just been changed to $9,163 and is related to inventory.) There was also a question as to why in the P&L Scrip Revenue (4205) would be higher than Scrip Program (6266). (Bob’s research discovered that there was a major purchase in late June which would carry over as inventory to the next fiscal year. The revenue also includes the amount paid by numerous families to pay off their Scrip obligation without actually purchasing Scrip cards.) Norm Ross made a motion to accept the financial report. Paula Carow seconded the motion. The motion passed.
OLS School Endowment Report: Mark pointed out that we have over $900,000 in the endowment. $20,000 is in Security Financial Bank and could be used for the committed payments to the school this year. However, it was pointed out that an automatic payment to the school account at Vanguard was set up for $12,500 each quarter during the school year.
OLS School Report: Mark Gobler provided a handout and spoke via phone. Enrollment is at 64. A new aide was hired to help in the afternoon and for after school care. Because of a slight drop in COVID cases recently, the school moved to Level 2 from Level 3, which allows for visitors in the building and attending field trips. One student is currently quarantined and is attending class online. The school safety plan has been updated and will be approved at the executive board meeting next week. Research is going on regarding the use of CARES and GEER money for security cameras. Mark and Bob attended a meeting online by Our Sunday Visitor regarding an annual fund drive. Good information was shared. Bishop Powers has pledged $1,000 to any school that signs up for the program through OSV. Mark will be researching the possibility of conducting our own annual fund drive. Plans are underway to provide students additional study opportunities online using Odysseyware. This is at no cost to the school by utilizing the access through Eau Claire Regis Catholic Schools. Bob pointed out that this is one of the advantages of having Mark on board as a part-time principal. He provides connections to resources that can enhance the school. Joe Groothousen made a motion to accept the school report. It was seconded by Peggy Novak. The motion passed.
School Staffing: Mark reported that all staff positions are currently filled.
Old Business:
Adoration Chapel update: Painting of the chapel is almost complete. Flooring was delivered, which was donated by Dave Lane at Lampert Lumber. The vinyl flooring should be less slippery than the laminate that was originally donated by Lenny Verdegan. JL Electric will be in Monday to see about wiring for the lights in the chapel. Hopefully, the chapel will be completed by next week.
New Business:
Music Ministry at OLS Church; Possibilities! It was acknowledged that Darlene and Gina have been generous in stepping up to provide music for Sunday worship. They will continue to do so. Some middle school girls have offered to sing every other week. It was suggested that others be invited to sing in a small choir as well.
Closing Prayer: Fr. Papi closed the meeting with prayer.
Next Meeting Date: November 9, 2021, 6:00 p.m.
Corporate Board is asked to meet immediately after the Parish Council meeting to approve the 2021-22 Budget for Our Lady of Sorrows Parish and School.
Respectfully submitted,
Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Minutes
September 7, 2021
6 PM at OLS Church
Opening Prayer: Fr. Papi lead the opening prayer. Those in attendance were Fr. Papi, Norm Ross, Darlene Sieg, Deacon Craig Voldberg, Mark Brost, and Bob Lecheler
Minutes of previous meeting: The minutes of the August council meeting were reviewed. Norm made a motion to approve the minutes. It was seconded by Craig. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: There was a mistake with the balance sheet that was shared. The profit and loss report was reviewed. There is $58,140.367 in checking. Darlene made a motion to accept the financial report. Norm seconded the motion. The motion passed.
OLS School Endowment Report: Mark shared the current status of the Endowment. We are maintaining a balance of allocations. The quarterly average on rate of return is 8.10%. The consolidated balance is $894,638. Craig made a motion to accept the endowment report. It was seconded by Norm. The motion passed.
OLS School Report: Mark Gobler, interim principal, joined the meeting via phone. He shared that he is experiencing a very positive atmosphere at the school. He sees a good connection between teachers and students. Meghan Kulig has been contracted to set up social media, utilizing Facebook. She has created prayer intentions for Sunday, motivation on Monday, and throwback in history on Thursday. There has been a large increase in views on Facebook and sharing. She will be taking pictures on site on Sept. 15. We learned that we have over $14,000 to spend from the CARES and GEER for COVID relief to spend on technology and other related resources. The pressure valve on the dishwasher sanitizer needs to be replaced. Deacon Craig is working on it. Norm made a motion to approve the school report. It was seconded by Mark. The motion passed.
School Staffing : A new 4K teacher has been hired and is establishing a routine for the students. Staff illness related to COVID have has an impact on classes.
Old Business:
East side roof of the Church : Efforts are underway by Lenny Verdegan and Jason to repair the roof and inside walls. They are working through Lamperts.
New Business:
CSA Assessment 21/22: The assessment for the coming year is $32,835, which is $2,289 less than the previous year. We still owe over $18,000 for the previous year. The CSA appeal will be the weekend of Sept. 18-19.
COVID Protocol updates: There have been a few cases among students and one among staff so far. Mr. Gobler share a six-level protocol for dealing with the COVID outbreak. We are currently at Level 3 which keeps masks optional but increases mitigation efforts by minimizing contacts, increasing social distancing, no visitors, and no fieldtrips. The next level will call for a mask mandate.
Other: There was discussion about coverage of music at St. Anthony and OLS with Pat Lynch out. Bob will speak with Oran to see if he can help out on the third weekend.
Fr. Papi will be on a priest retreat next week. There will be communion services during the same dates and times as weekday Masses in the cluster. Bob will lead a communion service on Wednesday. School children will not be in attendance on Wednesday.
The decision was made for the adoration chapel to be moved back to its original room. The room will be remodeled to improve space and appearance.
Closing Prayer – Fr. Papi
Next Meeting Date - Oct. 5th, 6:00 p.m.
Respectfully submitted, Darlene and Bob
Our Lady of Sorrows
Parish Council Meeting Minutes
September 7, 2021
6 PM at OLS Church
Opening Prayer: Fr. Papi lead the opening prayer. Those in attendance were Fr. Papi, Norm Ross, Darlene Sieg, Deacon Craig Voldberg, Mark Brost, and Bob Lecheler
Minutes of previous meeting: The minutes of the August council meeting were reviewed. Norm made a motion to approve the minutes. It was seconded by Craig. The motion passed.
Financial Reports:
Balance Sheet & Profit and Loss: There was a mistake with the balance sheet that was shared. The profit and loss report was reviewed. There is $58,140.367 in checking. Darlene made a motion to accept the financial report. Norm seconded the motion. The motion passed.
OLS School Endowment Report: Mark shared the current status of the Endowment. We are maintaining a balance of allocations. The quarterly average on rate of return is 8.10%. The consolidated balance is $894,638. Craig made a motion to accept the endowment report. It was seconded by Norm. The motion passed.
OLS School Report: Mark Gobler, interim principal, joined the meeting via phone. He shared that he is experiencing a very positive atmosphere at the school. He sees a good connection between teachers and students. Meghan Kulig has been contracted to set up social media, utilizing Facebook. She has created prayer intentions for Sunday, motivation on Monday, and throwback in history on Thursday. There has been a large increase in views on Facebook and sharing. She will be taking pictures on site on Sept. 15. We learned that we have over $14,000 to spend from the CARES and GEER for COVID relief to spend on technology and other related resources. The pressure valve on the dishwasher sanitizer needs to be replaced. Deacon Craig is working on it. Norm made a motion to approve the school report. It was seconded by Mark. The motion passed.
School Staffing : A new 4K teacher has been hired and is establishing a routine for the students. Staff illness related to COVID have has an impact on classes.
Old Business:
East side roof of the Church : Efforts are underway by Lenny Verdegan and Jason to repair the roof and inside walls. They are working through Lamperts.
New Business:
CSA Assessment 21/22: The assessment for the coming year is $32,835, which is $2,289 less than the previous year. We still owe over $18,000 for the previous year. The CSA appeal will be the weekend of Sept. 18-19.
COVID Protocol updates: There have been a few cases among students and one among staff so far. Mr. Gobler share a six-level protocol for dealing with the COVID outbreak. We are currently at Level 3 which keeps masks optional but increases mitigation efforts by minimizing contacts, increasing social distancing, no visitors, and no fieldtrips. The next level will call for a mask mandate.
Other: There was discussion about coverage of music at St. Anthony and OLS with Pat Lynch out. Bob will speak with Oran to see if he can help out on the third weekend.
Fr. Papi will be on a priest retreat next week. There will be communion services during the same dates and times as weekday Masses in the cluster. Bob will lead a communion service on Wednesday. School children will not be in attendance on Wednesday.
The decision was made for the adoration chapel to be moved back to its original room. The room will be remodeled to improve space and appearance.
Closing Prayer – Fr. Papi
Next Meeting Date - Oct. 5th, 6:00 p.m.
Respectfully submitted, Darlene and Bob
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Agenda
August 3, 2021
6 PM at OLS Church
Minutes
Opening Prayer: Fr. Papi opened the meeting with prayers. Those in attendance were Darlene Sieg, Peggy Novak, Kathy Mai, Paula Carrow, Mark Brost, Fr. Papi, Joe Groothousen, Deacon Craig Voldberg, and Bob Lecheler.
Minutes of previous meeting: the minutes of the July meeting were reviewed. It was suggested that the language to the sentence, “He indicated a number of people would likely not participate, if adoration was moved back to the smaller room, himself included.”, be changed to delete the last two words, “himself included”. Peggy made a motion to approve the minutes with the amended change. Darlene seconded the motion. The motion carried.
Financial Reports: It was suggested that people be reminded to use their 401 K option to donate to the parish. Bob will look into including that information in the bulletin and announcements. He will check with Steve Tarnowski on how to best word it. Joe made a motion to accept the finance report. Kathy seconded the motion. The motion carried.
Balance Sheet & Profit and Loss – It was pointed out that the balance is $2,676.64 for the current fiscal year. However, weekly giving since July 1st has been below the amount needed to meet budget.
OLS School Endowment Report – Mark reported that the Vanguard ending balance is at $903,915.67. Mark indicated we need to come up with a better way to report on performance of the endowment, so it is more up to date. He recommended that $50,000 be set aside to assist with school finances for the coming fiscal year.
OLS School Report: Enrollment 2021 – There are currently 65 students enrolled for the coming school year. The grade levels are broken down as such: 3K – 11, 4K – 6, K – 7, 1 – 6, 2 – 3, 3 – 9, 4 – 5, 5 – 4, 6 – 2, 7 – 6, 8 – 6. We anticipate another three students who are all parental choice students.
School Staffing – Mr. Mark Gobler has been hired as the new part-time principal. He was a public school principal and most recently retired from president of the Eau Claire Regis Catholic School System. He will be working from his home office in Eau Claire and his office at OLS. A candidate for the 4K position has dropped out since the recent accident of her fiancé. Hopefully, another candidate will be interviewed. There have been applications for the middle school teaching position. Efforts are being made to provide some distance learning in the middle school, along with utilizing some retired teachers.
Guidelines for returning to school in the fall have been reviewed by the diocese and local health officials. At this point, face coverings will be recommended but not required. Good hygiene practices will also be stressed, along with encouragement to get vaccinated.
Old Business:
Adoration Chapel – Bob reviewed the data from the surveys. The first survey was given out for people when they attended adoration. There were 94 surveys returned. Thirteen people preferred to stay in the current room, 42 preferred to go back to the original room, and 30 said it made no difference. Two people indicated they would likely not continue with adoration if it moved back to the original room. The second survey was made available to all members of the cluster. Sixty-seven responded on hard copies and 34 responded online. Forty-five responded that they preferred to stay in the current room with a wall constructed. Thirty-two preferred to return to the original room for adoration. In the second survey, most of those who are signed up for adoration, preferred to stay in the current room. However, more people opposed using the current adoration for a smaller meeting/cry/hospitality room than people who opposed going back to the original room. The information will be reviewed by Fr. Papi and he will speak with Bishop Powers regarding a decision. It was stressed that no matter the decision, everyone on the council needed to support Fr.’s decision. Exposition and adoration of the Blessed Sacrament cannot divide the cluster parishes. A decision will be made later this fall.
East side roof of the Church – Deacon Craig pointed out that the roof above the St. Peregrine devotion is leaking and causing damage to the interior of the area. An effort will be made to repair the roof as soon as possible and then repair the damaged areas inside.
New Business:
COVID Protocol updates from the Diocese – Bishop Powers recently sent a letter to parish leadership, outlining relaxation of some of the liturgical guidelines during the pandemic. Changes include the use of holy water fonts, servers, and a reduction in physical distancing. It is still important to practice good hygiene and be mindful of those who have not been vaccinated. Church dinners are allowed, provided that the food is prepared and served by people who are trained to do so safely.
Closing Prayer – Fr. Papi closed the meeting with prayer.
Next Meeting Date – September 7, 2021, 6:00 p.m., in the church.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Agenda
August 3, 2021
6 PM at OLS Church
Minutes
Opening Prayer: Fr. Papi opened the meeting with prayers. Those in attendance were Darlene Sieg, Peggy Novak, Kathy Mai, Paula Carrow, Mark Brost, Fr. Papi, Joe Groothousen, Deacon Craig Voldberg, and Bob Lecheler.
Minutes of previous meeting: the minutes of the July meeting were reviewed. It was suggested that the language to the sentence, “He indicated a number of people would likely not participate, if adoration was moved back to the smaller room, himself included.”, be changed to delete the last two words, “himself included”. Peggy made a motion to approve the minutes with the amended change. Darlene seconded the motion. The motion carried.
Financial Reports: It was suggested that people be reminded to use their 401 K option to donate to the parish. Bob will look into including that information in the bulletin and announcements. He will check with Steve Tarnowski on how to best word it. Joe made a motion to accept the finance report. Kathy seconded the motion. The motion carried.
Balance Sheet & Profit and Loss – It was pointed out that the balance is $2,676.64 for the current fiscal year. However, weekly giving since July 1st has been below the amount needed to meet budget.
OLS School Endowment Report – Mark reported that the Vanguard ending balance is at $903,915.67. Mark indicated we need to come up with a better way to report on performance of the endowment, so it is more up to date. He recommended that $50,000 be set aside to assist with school finances for the coming fiscal year.
OLS School Report: Enrollment 2021 – There are currently 65 students enrolled for the coming school year. The grade levels are broken down as such: 3K – 11, 4K – 6, K – 7, 1 – 6, 2 – 3, 3 – 9, 4 – 5, 5 – 4, 6 – 2, 7 – 6, 8 – 6. We anticipate another three students who are all parental choice students.
School Staffing – Mr. Mark Gobler has been hired as the new part-time principal. He was a public school principal and most recently retired from president of the Eau Claire Regis Catholic School System. He will be working from his home office in Eau Claire and his office at OLS. A candidate for the 4K position has dropped out since the recent accident of her fiancé. Hopefully, another candidate will be interviewed. There have been applications for the middle school teaching position. Efforts are being made to provide some distance learning in the middle school, along with utilizing some retired teachers.
Guidelines for returning to school in the fall have been reviewed by the diocese and local health officials. At this point, face coverings will be recommended but not required. Good hygiene practices will also be stressed, along with encouragement to get vaccinated.
Old Business:
Adoration Chapel – Bob reviewed the data from the surveys. The first survey was given out for people when they attended adoration. There were 94 surveys returned. Thirteen people preferred to stay in the current room, 42 preferred to go back to the original room, and 30 said it made no difference. Two people indicated they would likely not continue with adoration if it moved back to the original room. The second survey was made available to all members of the cluster. Sixty-seven responded on hard copies and 34 responded online. Forty-five responded that they preferred to stay in the current room with a wall constructed. Thirty-two preferred to return to the original room for adoration. In the second survey, most of those who are signed up for adoration, preferred to stay in the current room. However, more people opposed using the current adoration for a smaller meeting/cry/hospitality room than people who opposed going back to the original room. The information will be reviewed by Fr. Papi and he will speak with Bishop Powers regarding a decision. It was stressed that no matter the decision, everyone on the council needed to support Fr.’s decision. Exposition and adoration of the Blessed Sacrament cannot divide the cluster parishes. A decision will be made later this fall.
East side roof of the Church – Deacon Craig pointed out that the roof above the St. Peregrine devotion is leaking and causing damage to the interior of the area. An effort will be made to repair the roof as soon as possible and then repair the damaged areas inside.
New Business:
COVID Protocol updates from the Diocese – Bishop Powers recently sent a letter to parish leadership, outlining relaxation of some of the liturgical guidelines during the pandemic. Changes include the use of holy water fonts, servers, and a reduction in physical distancing. It is still important to practice good hygiene and be mindful of those who have not been vaccinated. Church dinners are allowed, provided that the food is prepared and served by people who are trained to do so safely.
Closing Prayer – Fr. Papi closed the meeting with prayer.
Next Meeting Date – September 7, 2021, 6:00 p.m., in the church.
Respectfully submitted, Bob Lecheler
Rusk County Catholic Cluster
Our Lady of Sorrows
Parish Council Meeting Agenda
July 6, 2021
6 PM at OLS School
Minutes
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Joe Groothousen, Kathy Mai, Darlene Sieg, Norm Ross, Mark Brost, Deacon Craig Voldberg, Peggy Novak, Paula Carrow, and Bob Lecheler. There were public guests in attendance to discuss the adoration chapel. There was a request to move the discussion of the adoration chapel to the beginning of the agenda so people would not have to stay through other agenda items. A motion was made and seconded. The motion passed. See below for details of the discussion.
Minutes of previous meeting: The minutes of the June meeting were reviewed. Joe made a motion to accept the minutes. Peggy seconded the motion. The motion carried.
Financial Reports: Joe moved to accept the finance report. Kathy seconded the motion. The motion carried.
Balance Sheet & Profit and Loss: The balance sheet and profit and loss sheet showed the unofficial ending balance for the fiscal year. The net ordinary income was -$102,028.42. However, the realized losses and gains adjusted the balance to $31,126.44. It was pointed out that two PPP loans reduced expenses, which would need to be made up next year.
OLS School Endowment Report: Mark reported that the endowment is performing just over $900,000. We set aside $36,000 last year to assist with school expenses. He recommended we set aside $50,000 for the coming school year.
OLS School Report:
DPI School Choice Enrollment 2021: Bob reported that fifteen students are on board for parental choice next school year. There is the possibility that three more students will move into the area and qualify for parental choice.
School Staffing: Bob reported that a principal candidate was interviewed earlier in the day. If hired, she would teach a couple of middle school classes and be administrator the rest of the day. A retired administrator from Eau Claire Regis has expressed interest in helping out on a part-time basis, if needed. Mrs. Klindworth resigned to take a teaching position at Flambeau. Her position will be posted for hire. A 4K teaching position is also posted, but no one has applied at this time. There is also the need to hire a head cook. Work is proceeding on tuition, scholarships, the handbook, schedule, and marketing.
Old Business: Technology update for OLS Church: Bob indicated the technology for the TV monitors has few bugs that are being worked out. Several people have offered to be trained to run the live stream camera and the slides for Mass. They include Dennis Wiemer, Jake Ebner, Kim Reisner, Amanda Wilmot, and the Jody Zimmer family.
Adoration Chapel Survey Results /Moving Forward – A survey was taken among those who attend adoration to get their preference for where they would like to have the adoration chapel. This came from concerns for not having room for meetings, a cry room, and hospitality at church. Ninety-three surveys were returned. Of the surveys returned, 13 checked they preferred to adore in the current location, 42 checked they wanted to adore in the previous location, 37 had no preference, and 2 indicated they would not adore if adoration was returned to the smaller room. George Effertz, who collected the surveys, indicated that not all the surveys were turned in. He indicated there are 126 people to participate in adoration. Someone stated that they ran out of surveys, which raised the question of where they all went. George did not know how many surveys were actually created. A proposal was made to keep adoration in the current room and add a wall to make a meeting/cry/hospitality room. It was pointed out that a glass door could be installed in the smaller room to allow people to adore in the room or just outside the room, similar to the current arrangement. People shared the reasons why they prefer one room over the other. George stated that the survey did not tell the whole story. He indicated a number of people would likely not participate, if adoration was moved back to the smaller room, himself included. There was discussion about the feasibility of adoration, given the declining number of those who participate. It was brought up that people can adore our Lord in the tabernacle, even though there is not exposition. The question was asked if we could live stream adoration. If was pointed out that exposition of the Blessed Sacrament requires at least one person to be physically present. We could live stream the tabernacle without someone present, but not exposition. Those in attendance moved to the current adoration room to examine the dimensions if a wall were erected. It was recommended that all parishioners in the cluster parishes be surveyed to find out their preferences regarding the location of the adoration room. Fr. Papi suggested we wait two to three months to see how the pandemic is impacting participation and get parishioner feedback before making a decision on whether to move adoration or keep it where it is. It was suggested that multiple means be used to reach the parishioners. The topic was tabled until a future meeting. The final decision will be made by Fr. Papi in consultation with Bishop Powers.
New Business:
East Cove in the Church is leaking from the ceiling: Deacon Craig mentioned the roof over the east cove in the church is leaking, creating problems for the wall and floor. An effort will be made to fix the leak and repair the damaged wall and carpet.
Executive Board Structure in place of Committee of Education: Bob reported that all committees of education in the diocese have been dissolved and replaced by the executive board of education. The purpose is to focus more on mission, vision, identity, curriculum, marketing, and development. It will include three stewards to represent the school family, Fr. Papi, and Bob Lecheler as the administrative assistant. The board is an extension of the parish council and will have a regular report to the council. The first meeting of the board is to take place in August.
Tuition Assistance for Pre-K students: Bob indicated several families of pre-K students have asked about tuition assistance. All financial assistance is currently for students in grades K-8. It was suggested we find donors to help cover the cost of tuition for pre-K students. Joe made the motion to allocate $5,000 for pre-K tuition assistance and look for donors to support the cause. The motion was seconded by Peggy. The motion was approved.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: August 8, 2021.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows
Parish Council Meeting Agenda
July 6, 2021
6 PM at OLS School
Minutes
Opening Prayer: Fr. Papi opened the meeting with prayer. Those in attendance were Joe Groothousen, Kathy Mai, Darlene Sieg, Norm Ross, Mark Brost, Deacon Craig Voldberg, Peggy Novak, Paula Carrow, and Bob Lecheler. There were public guests in attendance to discuss the adoration chapel. There was a request to move the discussion of the adoration chapel to the beginning of the agenda so people would not have to stay through other agenda items. A motion was made and seconded. The motion passed. See below for details of the discussion.
Minutes of previous meeting: The minutes of the June meeting were reviewed. Joe made a motion to accept the minutes. Peggy seconded the motion. The motion carried.
Financial Reports: Joe moved to accept the finance report. Kathy seconded the motion. The motion carried.
Balance Sheet & Profit and Loss: The balance sheet and profit and loss sheet showed the unofficial ending balance for the fiscal year. The net ordinary income was -$102,028.42. However, the realized losses and gains adjusted the balance to $31,126.44. It was pointed out that two PPP loans reduced expenses, which would need to be made up next year.
OLS School Endowment Report: Mark reported that the endowment is performing just over $900,000. We set aside $36,000 last year to assist with school expenses. He recommended we set aside $50,000 for the coming school year.
OLS School Report:
DPI School Choice Enrollment 2021: Bob reported that fifteen students are on board for parental choice next school year. There is the possibility that three more students will move into the area and qualify for parental choice.
School Staffing: Bob reported that a principal candidate was interviewed earlier in the day. If hired, she would teach a couple of middle school classes and be administrator the rest of the day. A retired administrator from Eau Claire Regis has expressed interest in helping out on a part-time basis, if needed. Mrs. Klindworth resigned to take a teaching position at Flambeau. Her position will be posted for hire. A 4K teaching position is also posted, but no one has applied at this time. There is also the need to hire a head cook. Work is proceeding on tuition, scholarships, the handbook, schedule, and marketing.
Old Business: Technology update for OLS Church: Bob indicated the technology for the TV monitors has few bugs that are being worked out. Several people have offered to be trained to run the live stream camera and the slides for Mass. They include Dennis Wiemer, Jake Ebner, Kim Reisner, Amanda Wilmot, and the Jody Zimmer family.
Adoration Chapel Survey Results /Moving Forward – A survey was taken among those who attend adoration to get their preference for where they would like to have the adoration chapel. This came from concerns for not having room for meetings, a cry room, and hospitality at church. Ninety-three surveys were returned. Of the surveys returned, 13 checked they preferred to adore in the current location, 42 checked they wanted to adore in the previous location, 37 had no preference, and 2 indicated they would not adore if adoration was returned to the smaller room. George Effertz, who collected the surveys, indicated that not all the surveys were turned in. He indicated there are 126 people to participate in adoration. Someone stated that they ran out of surveys, which raised the question of where they all went. George did not know how many surveys were actually created. A proposal was made to keep adoration in the current room and add a wall to make a meeting/cry/hospitality room. It was pointed out that a glass door could be installed in the smaller room to allow people to adore in the room or just outside the room, similar to the current arrangement. People shared the reasons why they prefer one room over the other. George stated that the survey did not tell the whole story. He indicated a number of people would likely not participate, if adoration was moved back to the smaller room, himself included. There was discussion about the feasibility of adoration, given the declining number of those who participate. It was brought up that people can adore our Lord in the tabernacle, even though there is not exposition. The question was asked if we could live stream adoration. If was pointed out that exposition of the Blessed Sacrament requires at least one person to be physically present. We could live stream the tabernacle without someone present, but not exposition. Those in attendance moved to the current adoration room to examine the dimensions if a wall were erected. It was recommended that all parishioners in the cluster parishes be surveyed to find out their preferences regarding the location of the adoration room. Fr. Papi suggested we wait two to three months to see how the pandemic is impacting participation and get parishioner feedback before making a decision on whether to move adoration or keep it where it is. It was suggested that multiple means be used to reach the parishioners. The topic was tabled until a future meeting. The final decision will be made by Fr. Papi in consultation with Bishop Powers.
New Business:
East Cove in the Church is leaking from the ceiling: Deacon Craig mentioned the roof over the east cove in the church is leaking, creating problems for the wall and floor. An effort will be made to fix the leak and repair the damaged wall and carpet.
Executive Board Structure in place of Committee of Education: Bob reported that all committees of education in the diocese have been dissolved and replaced by the executive board of education. The purpose is to focus more on mission, vision, identity, curriculum, marketing, and development. It will include three stewards to represent the school family, Fr. Papi, and Bob Lecheler as the administrative assistant. The board is an extension of the parish council and will have a regular report to the council. The first meeting of the board is to take place in August.
Tuition Assistance for Pre-K students: Bob indicated several families of pre-K students have asked about tuition assistance. All financial assistance is currently for students in grades K-8. It was suggested we find donors to help cover the cost of tuition for pre-K students. Joe made the motion to allocate $5,000 for pre-K tuition assistance and look for donors to support the cause. The motion was seconded by Peggy. The motion was approved.
Closing Prayer: Fr. Papi closed the meeting in prayer.
Next Meeting Date: August 8, 2021.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows Parish Council Meeting
Minutes (Unapproved)
June 1, 2021, 6 PM at OLS School
Those in attendance: Peggy Novak, Kathy Mai, Darlene Sieg, Paula Carrow, Deacon Craig Voldberg, Mark Brost, Norm Ross, and Bob Lecheler
Opening Prayer: Fr. Papi
Minutes of previous meeting: Motion to approve was made by Norm, seconded by Kathy. Motion passed.
Financial Reports: Showing profit of $36,814.22 compared to last year’s deficit of $20,953.94. Fr. Papi asked if we need a policy for money set aside for savings each month. There are line items in place for building fund and other needs. It is important that we are fiscally responsible. Motion to approve the financial report was made by Darlene, seconded by Kathy. Motion passed.
Balance Sheet & Profit and Loss
OLS School Endowment Report – Mark reported quarterly average at $13,000. It was suggested that more money be designated each quarter next year to meet school needs. It will be reviewed when the budget is developed.
OLS School Report: Bob reported that staff are doing a great job picking up any loose pieces as the school year winds down. We currently have 58 students enrolled for next year and are hoping for more. We learned that six students will be receiving $10,000 in combined Kremer Scholarships for next year. We also anticipate a scholarship from Albus and Brady. We have been granted $38,000 in tuition assistance for any remaining students through Two Eagles. Families receiving Parental Choice aid are not in need of scholarships or tuition assistance.
We continue to work on staffing options for next year. With a teacher not returning, the plan is to not hire another teacher. It will require reassigning a couple of teachers to make sure all the courses are covered. Bob will speak with staff on Wednesday with some staffing options. Bob has been in conversation with Paul Pederson at Regis Middle and High School to examine the possibility of distance learning for some of the classes. That conversation is ongoing and could greatly impact staffing at OLS. Bob reported that there have been no applications for the teaching principal position thus far. It was suggested that an ad be placed in all the diocesan papers in Wisconsin and Minnesota.
DPI School Choice Enrollment 2021 – It is at 15 approved students. There is the possibility that families who qualify for Parental Choice could move to our area and enroll in our school, maintaining their eligibility for parental choice. There is currently a family seeking to do that.
Peggy made a motion to approve the school report. Paula seconded the motion. The motion passed.
Committee of Education Report – Bob reported that the Diocese is disbanding all education committees and will be implementing a board of governance for each school. It will follow diocesan guidelines for membership and duties. This move has been discussed for years and is not in response to any particular school or parish. Committee of education members are to be commended for their excellent work in support of the school. They will be called upon to provide continued support of the school.
Old Business: Technology/Electrical update
New Business:
School Staffing – reported in the school report.
School Needs/Wants – Linda is taking over custodial duties. Tamara is picking up duties as CRE. Both have willingly taken on their responsibilities and have already produced good results.
Other: Mowing is happening at the office, parish, and school. Church cleaning seems to be going well. It is always nice to have more volunteers.
Closing Prayer – Fr. Papi.
Next Meeting Date – July 6, 2021, 6:00 p.m., OLS School.
Respectfully submitted, Bob Lecheler
Minutes (Unapproved)
June 1, 2021, 6 PM at OLS School
Those in attendance: Peggy Novak, Kathy Mai, Darlene Sieg, Paula Carrow, Deacon Craig Voldberg, Mark Brost, Norm Ross, and Bob Lecheler
Opening Prayer: Fr. Papi
Minutes of previous meeting: Motion to approve was made by Norm, seconded by Kathy. Motion passed.
Financial Reports: Showing profit of $36,814.22 compared to last year’s deficit of $20,953.94. Fr. Papi asked if we need a policy for money set aside for savings each month. There are line items in place for building fund and other needs. It is important that we are fiscally responsible. Motion to approve the financial report was made by Darlene, seconded by Kathy. Motion passed.
Balance Sheet & Profit and Loss
OLS School Endowment Report – Mark reported quarterly average at $13,000. It was suggested that more money be designated each quarter next year to meet school needs. It will be reviewed when the budget is developed.
OLS School Report: Bob reported that staff are doing a great job picking up any loose pieces as the school year winds down. We currently have 58 students enrolled for next year and are hoping for more. We learned that six students will be receiving $10,000 in combined Kremer Scholarships for next year. We also anticipate a scholarship from Albus and Brady. We have been granted $38,000 in tuition assistance for any remaining students through Two Eagles. Families receiving Parental Choice aid are not in need of scholarships or tuition assistance.
We continue to work on staffing options for next year. With a teacher not returning, the plan is to not hire another teacher. It will require reassigning a couple of teachers to make sure all the courses are covered. Bob will speak with staff on Wednesday with some staffing options. Bob has been in conversation with Paul Pederson at Regis Middle and High School to examine the possibility of distance learning for some of the classes. That conversation is ongoing and could greatly impact staffing at OLS. Bob reported that there have been no applications for the teaching principal position thus far. It was suggested that an ad be placed in all the diocesan papers in Wisconsin and Minnesota.
DPI School Choice Enrollment 2021 – It is at 15 approved students. There is the possibility that families who qualify for Parental Choice could move to our area and enroll in our school, maintaining their eligibility for parental choice. There is currently a family seeking to do that.
Peggy made a motion to approve the school report. Paula seconded the motion. The motion passed.
Committee of Education Report – Bob reported that the Diocese is disbanding all education committees and will be implementing a board of governance for each school. It will follow diocesan guidelines for membership and duties. This move has been discussed for years and is not in response to any particular school or parish. Committee of education members are to be commended for their excellent work in support of the school. They will be called upon to provide continued support of the school.
Old Business: Technology/Electrical update
- for OLS Church – TVs are working and should be good to go next Sunday. We are still in need of more people to be able to work the camera and TV slides. Two school students have been in training, but more are needed.
New Business:
- Adoration Chapel – There was discussion about whether to move back to the smaller room for the adoration chapel. It was suggested that the move take place so the meeting room is once again available for meetings, confession, and as a cry room. The recommendation was made to move the monstrance to the far wall in the room so people can adore from outside the room or in the room. The carpet will be removed and laminate flooring will be put down. Dave Lane at Lampert Lumber offered to provide the flooring. Linda and George Effertz will be asked to check with those signed up for adoration to see if they are comfortable moving back to the smaller room for adoration. If most people are willing, the move will take place in the next couple of weeks. There was a suggestion to make library materials available. They could be checked out for a period of time. When returned, they can be sanitized and bagged for a couple of weeks before they are again checked out.
- Liturgy Updates concerning COVID - Bishop Powers issued a new letter with changes in restrictions. The dispensation for attending Mass will be lifted June 6. The use of missalettes is permitted, if there is only one Mass a day. All the pews may be used, but people are asked to maintain some distance when possible. The county director of health asked that we be slow and deliberate in our process as we have a spike in COVID cases and a low vaccination rate.
School Staffing – reported in the school report.
School Needs/Wants – Linda is taking over custodial duties. Tamara is picking up duties as CRE. Both have willingly taken on their responsibilities and have already produced good results.
Other: Mowing is happening at the office, parish, and school. Church cleaning seems to be going well. It is always nice to have more volunteers.
Closing Prayer – Fr. Papi.
Next Meeting Date – July 6, 2021, 6:00 p.m., OLS School.
Respectfully submitted, Bob Lecheler
Our Lady of Sorrows Parish Council Meeting
Minutes
May 4, 2021, 2021, OLS School
Those in attendance were: Peggy Novak, Joe Groothousen, Bob Lecheler, Mark Brost, Darlene Sieg, Craig Voldberg, Fr Papi, Paula Carrow, Becci Tucker, Jessica Wiles, Annette Barna, Lani Burke, Jennifer Gago, Karla Cole, and Kathy Mai.
Opening Prayer: Fr Papi opened the meeting with prayer.
The special joint meeting was called to discuss the changes in administration at the school. A letter by Fr. Papi was read by Deacon Craig, indicating that Mary Cormican was no longer principal at the school and that school duties would be assumed by school staff, under the direction of Bob Lecheler. There was discussion of how to make the school more marketable to increase enrollment. It was pointed out that consideration of available students could have an impact apart from reduced tuition, increased course offerings, and strong marketing strategies. It was suggested that utilization of local media is important to promoting the school. Other suggestions included donor sponsorship of students, accelerated classes, letters to alumni for funding, and an alumni Facebook page. It was pointed out that this year will be critical in determining if the school is viable in the future.
Enrollment for next year is at 55 students. The goal is 75. Staffing includes the hire of a teaching principal, possibly not replacing the teacher who is leaving, sharing staff as a satellite school, distance learning, hiring a teacher’s aide, and hiring a head cook.
A timeline is being established to close out the school year, prepare for next year, and summer projects.
The minutes of the April meeting were reviewed. Joe made a motion to approve the minutes. Kathy seconded the motion. The motion carried.
Financial Reports: The financial report was discussed. There is a balance of -$65,382.84. It was pointed out that the unrealized losses and gains play a big part in the balance. At this time, the unrealized gains are $49,107.23 and the unrealized losses are $104,495.57. The CSA balance was discussed. The second Payroll Protection Plan is in effect the remainder of the fiscal year. Peggy moved to accept the financial reports. The motion was seconded by Joe. The motion passed.
OLS Principal’s Report: The principal’s report was discussed at the beginning of the joint meeting.
Old Business:
New Business: Work continues on the TV monitors. Hopefully, they will be utilized soon.
Fr. Papi acknowledged his appreciation of Mary Cormican’s work this past year as school principal.
There was a question about whether face coverings will be worn for the rest of the school year. It was stated that they will be worn through the rest of the school year. Guidelines will continue to come through the diocese and the county.
Closing prayer: Fr. Papi led the closing prayer.
Next meeting is June 1, 2021, at 6pm.
Respectfully submitted by Bob Lecheler
Minutes
May 4, 2021, 2021, OLS School
Those in attendance were: Peggy Novak, Joe Groothousen, Bob Lecheler, Mark Brost, Darlene Sieg, Craig Voldberg, Fr Papi, Paula Carrow, Becci Tucker, Jessica Wiles, Annette Barna, Lani Burke, Jennifer Gago, Karla Cole, and Kathy Mai.
Opening Prayer: Fr Papi opened the meeting with prayer.
The special joint meeting was called to discuss the changes in administration at the school. A letter by Fr. Papi was read by Deacon Craig, indicating that Mary Cormican was no longer principal at the school and that school duties would be assumed by school staff, under the direction of Bob Lecheler. There was discussion of how to make the school more marketable to increase enrollment. It was pointed out that consideration of available students could have an impact apart from reduced tuition, increased course offerings, and strong marketing strategies. It was suggested that utilization of local media is important to promoting the school. Other suggestions included donor sponsorship of students, accelerated classes, letters to alumni for funding, and an alumni Facebook page. It was pointed out that this year will be critical in determining if the school is viable in the future.
Enrollment for next year is at 55 students. The goal is 75. Staffing includes the hire of a teaching principal, possibly not replacing the teacher who is leaving, sharing staff as a satellite school, distance learning, hiring a teacher’s aide, and hiring a head cook.
A timeline is being established to close out the school year, prepare for next year, and summer projects.
The minutes of the April meeting were reviewed. Joe made a motion to approve the minutes. Kathy seconded the motion. The motion carried.
Financial Reports: The financial report was discussed. There is a balance of -$65,382.84. It was pointed out that the unrealized losses and gains play a big part in the balance. At this time, the unrealized gains are $49,107.23 and the unrealized losses are $104,495.57. The CSA balance was discussed. The second Payroll Protection Plan is in effect the remainder of the fiscal year. Peggy moved to accept the financial reports. The motion was seconded by Joe. The motion passed.
OLS Principal’s Report: The principal’s report was discussed at the beginning of the joint meeting.
Old Business:
New Business: Work continues on the TV monitors. Hopefully, they will be utilized soon.
Fr. Papi acknowledged his appreciation of Mary Cormican’s work this past year as school principal.
There was a question about whether face coverings will be worn for the rest of the school year. It was stated that they will be worn through the rest of the school year. Guidelines will continue to come through the diocese and the county.
Closing prayer: Fr. Papi led the closing prayer.
Next meeting is June 1, 2021, at 6pm.
Respectfully submitted by Bob Lecheler