St. Mary of Czestochowa Parish Council
October 8, 2020, 3:30 p.m.
Minutes (Unapproved)
Mission Statement
Our cluster of parishes is a community of Catholic Christians dedicated to active participation in faith development. Through education and communication, we challenge the members of our parishes to grow in worship, formation, and service. We strive to follow the footsteps of Jesus by teaching His ways, befriending the lonely, aiding the poor, and working for justice and peace.
Call to Order – Those present were Audie Heavy, Dave Lashua, Pat Bebak, Jeanette Kramer, Ray Lazar, Fr. Papi, and Bob Lecheler
Opening Prayer – Fr. Papi opened the meeting with prayer.
Approval of Minutes – Jeanette moved to approve the minutes after clarifying the questions that were raised at the last meeting. Pat seconded the motion. The motion was passed.
Financial Report – Pat moved to approve the financial report. Jeanette seconded the motion. The Motion was passed.
Other –Old Business:
New Business:
Other:
Next Meeting – Jan. 14, 2021
Closing prayer and adjournment – Fr. Papi closed the meeting with a prayer.
Respectfully submitted,
Bob Lecheler
October 8, 2020, 3:30 p.m.
Minutes (Unapproved)
Mission Statement
Our cluster of parishes is a community of Catholic Christians dedicated to active participation in faith development. Through education and communication, we challenge the members of our parishes to grow in worship, formation, and service. We strive to follow the footsteps of Jesus by teaching His ways, befriending the lonely, aiding the poor, and working for justice and peace.
Call to Order – Those present were Audie Heavy, Dave Lashua, Pat Bebak, Jeanette Kramer, Ray Lazar, Fr. Papi, and Bob Lecheler
Opening Prayer – Fr. Papi opened the meeting with prayer.
Approval of Minutes – Jeanette moved to approve the minutes after clarifying the questions that were raised at the last meeting. Pat seconded the motion. The motion was passed.
Financial Report – Pat moved to approve the financial report. Jeanette seconded the motion. The Motion was passed.
- Balance and P&L –
- Weekly contributions –
- Budget –
- Corporate Board Meeting – Mary Winchell was appointed by Bishop Powers to replace Sue Schmidt on the corporate board. The board met and approved the budget submitted to the diocese.
Other –Old Business:
- Facilities update – There were no concerns raised at this time regarding facilities, aside from a leak in the ceiling that is being addressed.
New Business:
- Proposed Mass Times Changes – It was explained that the feedback received from parishioners throughout the cluster has been submitted to Bishop Powers, along with suggested models for offering Mass on the weekends that would reduce Fr. Papi’s responsibilities from six to four Masses. The models include reducing Masses for some parishes to only twice a month and having another priest offer assistance so Mass would be available every weekend in each parish. Having Mass every weekend is the preferred option by everyone involved in the discussion.
- A parishioner from Forest Lake, MN, indicated the desire to make a donation to the parish for whatever is needed. Fr. Papi will review liturgical needs and make a list for possible purchases.
Other:
Next Meeting – Jan. 14, 2021
Closing prayer and adjournment – Fr. Papi closed the meeting with a prayer.
Respectfully submitted,
Bob Lecheler
St. Mary of Czestochowa Parish Council
July 9, 2020, 3:30 p.m.
Minutes
Mission Statement
Our cluster of parishes is a community of Catholic Christians dedicated to active participation in faith development. Through education and communication, we challenge the members of our parishes to grow in worship, formation, and service. We strive to follow the footsteps of Jesus by teaching His ways, befriending the lonely, aiding the poor, and working for justice and peace.
Call to Order – Those present were Audie Heavy, Dave Lashua, Pat Bebak, Mary Winchell, Mark Schmidt, Jeanette Kramer, Fr. Papi, and Bob Lecheler
Opening Prayer – Fr. Papi lead the opening prayer.
Approval of Minutes – There were corrections to the May meeting. The cost of a cemetery plot for parishioners is $339. A motion to approve the minutes with the correction was made by Mark and seconded by Jeanette. The motion passed.
Financial Report – A motion to accept the financial report with answers to the questions by the next council meeting was made by Pat and seconded by Jeanette. The motion passed.
Other –Old Business:
Other: A grant from Oregon Catholic Press has been submitted for video screens in the church. The results are not yet known. The altar society is planning to change banks.
Next Meeting – The next meeting is Oct. 8, 3:30 in the parish hall.
Closing prayer and adjournment – Fr. Papi closed with prayer.
Respectfully submitted,
Bob Lecheler
July 9, 2020, 3:30 p.m.
Minutes
Mission Statement
Our cluster of parishes is a community of Catholic Christians dedicated to active participation in faith development. Through education and communication, we challenge the members of our parishes to grow in worship, formation, and service. We strive to follow the footsteps of Jesus by teaching His ways, befriending the lonely, aiding the poor, and working for justice and peace.
Call to Order – Those present were Audie Heavy, Dave Lashua, Pat Bebak, Mary Winchell, Mark Schmidt, Jeanette Kramer, Fr. Papi, and Bob Lecheler
Opening Prayer – Fr. Papi lead the opening prayer.
Approval of Minutes – There were corrections to the May meeting. The cost of a cemetery plot for parishioners is $339. A motion to approve the minutes with the correction was made by Mark and seconded by Jeanette. The motion passed.
Financial Report – A motion to accept the financial report with answers to the questions by the next council meeting was made by Pat and seconded by Jeanette. The motion passed.
- Balance and P&L – The balance was for the completed fiscal year. It showed a net income of $4,794.90. The budget for next year is balanced. There were questions about parish societies (6262), contracted services (6302), and furnishings and equipment (6043). Bob will have Eileen look up the payments and report back to the council.
- Weekly contributions – Weekly contributions for the past fiscal year were $23,521, which comes to $$452.33 per week. The contributions for next year to meet budget will need to be $514 per week.
- Budget – The budget for next year is balanced. It will be returned from the Diocese for approval by the trustees.
- Corporate Board Meeting – The corporate board will approve the new budget when it is returned from the Diocese.
Other –Old Business:
- Facilities update – There are some lights that need to be changed out in the church. A couple of outlets need to be repaired. Mark will see to both items. Denny Flater plans to replace the thermostat on the furnace, which he will donate. Dirt was delivered and spread out. There is a crack in the cement which is less than two-years old. It will be checked by Justin Anderson. Inmates are mowing the cemetery, but with a smaller crew because of restrictions with the corona virus. There have been no repairs on the shed. Mark is looking for someone who has time to do it. A leak was noticed in the ceiling of the parish hall. It will be looked into. Tom of Tom’s Gutters cleaned the mold off the north side of the church, which looks good. Bob reported that the choir mic has been ordered.
- Re-opening for Mass – Fr. reported that attendance has been good. About 30 people have been attending weekend and weekday Masses. It was expressed that some feel Sunday Mass at 7:30 a.m. is too early, especially for families to attend. It is unfortunate that Masses have to be spread out over many times in order for one priest to say six Masses on a weekend.
- Council Elections? There was discussion in January of opening up attendance at parish council meetings to more parishioners. The discussion was tabled because of the corona virus. It will be revisited at the October council meeting.
Other: A grant from Oregon Catholic Press has been submitted for video screens in the church. The results are not yet known. The altar society is planning to change banks.
Next Meeting – The next meeting is Oct. 8, 3:30 in the parish hall.
Closing prayer and adjournment – Fr. Papi closed with prayer.
Respectfully submitted,
Bob Lecheler
OLS PASTORAL COUNCIL MINUTES
OCTOBER 6, 2020
(Unapproved)
PRESENT: Fr. Papi, Norm Ross, Darlene Sieg, Bob Lecheler, Mary Cormican, Peg Novak, Kathy Mai, Annette Barna, Craig Voldberg, Mark Brost and Jim Moss.
Minutes were read. Jim Moss made a motion to approve them, Norm Ross seconded it. Motion carried.
Darlene Sieg would like someone else to take over doing the minutes. No one volunteered. (Maybe next time????)
FINANCIAL: Eileen Swaenepoel is assisting Tammy Loomis as she gets orientated in the finance office.
SCHOLARSHIPS: Two Eagles Foundation has given $32,000. for scholarships. Some of the money has been distributed in the form of scholarships. The remaining money will be used for tuition assistance to the remaining families who are not on Wisconsin Parental Choice. If families have already paid tuition for this year, they will receive a refund. This is in keeping with the Two Eagles’ guidelines and recommendations by the auditors.
We received a check for $18,097.00 from Ron and Marge Charipar. It is to be put in the Endowment Fund. It was suggested that the school kids make thank you cards for Ron and Marge.
FINANCIAL REPORT: The collections are up from previous weeks. After looking the report over, Peg Novak made a motion to accept and Jim Moss seconded. Motion carried.
PRINCIPAL’S REPORT:
*The first newsletter went out.
*Parent/Teacher conferences were last week. 82% participation which was better than the open house.
*Finished MAP testing.
*Kaylyn Szaniszlo was hired as the afternoon aide.
*There will be a Halloween party, following safety protocols.
*The Fall Conference for teachers will be virtual.
*There will be a Veteran’s Program at 8:00 with Mass to follow at 8:45 on November 11.
This year, the time when the students used to have Spanish is used for interventions and goal settings.
The school is having a penny war to help the hurricane victims. The winning top prize is an ice cream coupon from McDonald’s.
It is hard to do MAP testing with the number of computers available. We need some new computers. A plan is being developed to acquire more computers and better utilize them. It will be studied to see if MAC’S or PC’s are better to get. An electrician will be consulted to decide what, if anything, can be done to better utilize the computers.
Bookkeeper update: Tammy Loomis is working every and Eileen comes in 2-3 days a week. That is working out well.
NEW BUSINESS:
MASS SCHEDULE: We have not heard anything from the Bishop if he has an extra priest for us or not. If we get another priest, all people would Mass every weekend. If not, we will have to review other possible times. The dispensation for people not attending Mass ended September 27th. However, dispensation is still offered for medical reasons and for anyone over the age of 60.
SUPPORTING MINISTRIES:
We need people in supporting ministries. Sometimes people don’t want to volunteer because they don’t know what that ministry entails. It was suggested to put a short synopsis in the bulletin about what each ministry is about and what the responsibilities are. When new people sign up for a ministry, they need to be trained. A checklist of responsibilities should be developed for each ministry.
ADORATION ROOM:
The carpet in the original adoration room is very worn. It was suggested that a hard surface with a couple of area rugs would clean better and make for a better environment.
SIGNS IN FRONT OF CHURCH:
A sign referencing voting was placed in front of the church by a non-parishioner. Checking with diocesan counsel, the bishop asked that such signs not be placed on church property during an election year. The sign was removed.
LIVE STREAMING:
There has been a sound issue in the live streaming of Mass. It will hopefully be rectified.
MONITORS:
The church is ordering monitors for the front of church so the readings and announcements can be posted.
NEXT MEETING: Tuesday. November 3, 2020 at 6:00.
Closed with prayer.
Submitted by Darlene Sieg
OCTOBER 6, 2020
(Unapproved)
PRESENT: Fr. Papi, Norm Ross, Darlene Sieg, Bob Lecheler, Mary Cormican, Peg Novak, Kathy Mai, Annette Barna, Craig Voldberg, Mark Brost and Jim Moss.
Minutes were read. Jim Moss made a motion to approve them, Norm Ross seconded it. Motion carried.
Darlene Sieg would like someone else to take over doing the minutes. No one volunteered. (Maybe next time????)
FINANCIAL: Eileen Swaenepoel is assisting Tammy Loomis as she gets orientated in the finance office.
SCHOLARSHIPS: Two Eagles Foundation has given $32,000. for scholarships. Some of the money has been distributed in the form of scholarships. The remaining money will be used for tuition assistance to the remaining families who are not on Wisconsin Parental Choice. If families have already paid tuition for this year, they will receive a refund. This is in keeping with the Two Eagles’ guidelines and recommendations by the auditors.
We received a check for $18,097.00 from Ron and Marge Charipar. It is to be put in the Endowment Fund. It was suggested that the school kids make thank you cards for Ron and Marge.
FINANCIAL REPORT: The collections are up from previous weeks. After looking the report over, Peg Novak made a motion to accept and Jim Moss seconded. Motion carried.
PRINCIPAL’S REPORT:
*The first newsletter went out.
*Parent/Teacher conferences were last week. 82% participation which was better than the open house.
*Finished MAP testing.
*Kaylyn Szaniszlo was hired as the afternoon aide.
*There will be a Halloween party, following safety protocols.
*The Fall Conference for teachers will be virtual.
*There will be a Veteran’s Program at 8:00 with Mass to follow at 8:45 on November 11.
This year, the time when the students used to have Spanish is used for interventions and goal settings.
The school is having a penny war to help the hurricane victims. The winning top prize is an ice cream coupon from McDonald’s.
It is hard to do MAP testing with the number of computers available. We need some new computers. A plan is being developed to acquire more computers and better utilize them. It will be studied to see if MAC’S or PC’s are better to get. An electrician will be consulted to decide what, if anything, can be done to better utilize the computers.
Bookkeeper update: Tammy Loomis is working every and Eileen comes in 2-3 days a week. That is working out well.
NEW BUSINESS:
MASS SCHEDULE: We have not heard anything from the Bishop if he has an extra priest for us or not. If we get another priest, all people would Mass every weekend. If not, we will have to review other possible times. The dispensation for people not attending Mass ended September 27th. However, dispensation is still offered for medical reasons and for anyone over the age of 60.
SUPPORTING MINISTRIES:
We need people in supporting ministries. Sometimes people don’t want to volunteer because they don’t know what that ministry entails. It was suggested to put a short synopsis in the bulletin about what each ministry is about and what the responsibilities are. When new people sign up for a ministry, they need to be trained. A checklist of responsibilities should be developed for each ministry.
ADORATION ROOM:
The carpet in the original adoration room is very worn. It was suggested that a hard surface with a couple of area rugs would clean better and make for a better environment.
SIGNS IN FRONT OF CHURCH:
A sign referencing voting was placed in front of the church by a non-parishioner. Checking with diocesan counsel, the bishop asked that such signs not be placed on church property during an election year. The sign was removed.
LIVE STREAMING:
There has been a sound issue in the live streaming of Mass. It will hopefully be rectified.
MONITORS:
The church is ordering monitors for the front of church so the readings and announcements can be posted.
NEXT MEETING: Tuesday. November 3, 2020 at 6:00.
Closed with prayer.
Submitted by Darlene Sieg
OLS Parish Council Meeting
September 1, 2020
Minutes
PRESENT: Mark Brost, Norm Ross, Joe Groothousen, Bob Lecheler, Jim Moss, Fr. Papi, Peg Novak, Mary Cormican, Darlene Sieg. Absent: Kathy Mai and Annette Barna.
Minutes were read and approved with one change.
FINANCE: The Paycheck Protection Plan will cover the cost of payroll from March through September. There should be no problem covering all of the PPP loan. Some moneys were moved around in the endowment fund. The E-trade is no longer being utilized. Money will eventually be moved to Vanguard as part of the endowment. We have $55,000. coming up for payroll at the end of the month. Another payment will be coming from DPI. Fourteen students are on the "Choice" program at school. Several students on the choice program ended up not coming to OLS. We discussed what we should do about the balance from last year’s CSA. Joe Groothousen made a motion to pay it off and Jim Moss seconded it. The motion passed. Mark Brost gave a quarter financial update on the endowment. He would like to see that balance each day. $36,000 is the target amount to help the school for the year. It was recommended that $6,000 be moved to the school to meet bills each quarter. The remaining amount can be used for cash flow as needed. That money can also come from E-Trade which can cash out in three days.
PRINCIPAL'S REPORT
Mrs. Cormican reported that school got off to a good start. The staff is utilizing more technology in the classrooms. Learning outcomes will be the focus as teachers plan for any possible disruption to the school year. Staggered dismissal times allow students to get on the different buses. The time spent on the COVID preparation for the year was appreciated. There are a few issues with playground concerns. Clips are needed on the fence around the playground and the fence needs to be connected to a corner post so it stays in place better. Bob reported that the clips have been replaced where needed on the fence.
The extended care program is in place. Students will be able to attend on days OLS does not have school. Enrollment at the school is 50. This is down from the original registration of 74. Grades 1 & 2 are combined as well as 4 & 5 and 7 & 8. The arrangement seems to be working out. Several parents chose to home school their students during the pandemic.
OLD BUSINESS.:
There is now Internet in the OLS church. Orin Clay has been live streaming Masses for public viewing. He is presently in Minneapolis and is not as available to assist in the parish as he was in the past. Some the equipment needed has been purchased with donations. The camera has been shipped. There was discussion about making sure texts are free of typos. There is concern about people returning to church when the dispensation from the bishop is lifted. Fr. reported the dispensation will likely go through November 3rd.
PERPETUAL ADORATION
Perpetual adoration has begun, but there are still roughly 16 openings that have not been filled. It is taking place in the meeting/family room at church. George and Linda asked if adoration could take place just between 6am to midnight, as it is hard to fill the evening hours.
BOOKKEEPER POSITION: One person was hired; however, they resigned as they felt they did not have the skills to handle the position. Eileen comes in 2-3 times a week to help out. Some of the clerical responsibilities have been taken over by other office staff. All cluster parishes divide the salary for this person. Efforts are still being made to fill the position.
NEW BUSINESS
There will be a meeting at the OLS church to review the Mass schedules of all the parishes in the cluster. The goal is to reduce Fr. Papi’s weekend Masses from six to four. After information is collected, Fr. and Bob will present the information to Bishop Powers for his review and decision.
The grand piano has been repaired. The cost was $1149.00. There were also come humidity bars added to the piano. It was recommended by the repair person that a cover be placed on the piano to better regulate the humidity. The cost of a cover is approximately $600.00. Jim Moss made a motion to approve this cost and Joe Groothousen seconded it.
Bob reported that the OCP grant for TV monitors in the church and liturgical aids was denied. Grants were written for each parish in the cluster. All six applications were denied.
Next meeting: October 6, 2020, 6:00 p.m., OLS School gym.
September 1, 2020
Minutes
PRESENT: Mark Brost, Norm Ross, Joe Groothousen, Bob Lecheler, Jim Moss, Fr. Papi, Peg Novak, Mary Cormican, Darlene Sieg. Absent: Kathy Mai and Annette Barna.
Minutes were read and approved with one change.
FINANCE: The Paycheck Protection Plan will cover the cost of payroll from March through September. There should be no problem covering all of the PPP loan. Some moneys were moved around in the endowment fund. The E-trade is no longer being utilized. Money will eventually be moved to Vanguard as part of the endowment. We have $55,000. coming up for payroll at the end of the month. Another payment will be coming from DPI. Fourteen students are on the "Choice" program at school. Several students on the choice program ended up not coming to OLS. We discussed what we should do about the balance from last year’s CSA. Joe Groothousen made a motion to pay it off and Jim Moss seconded it. The motion passed. Mark Brost gave a quarter financial update on the endowment. He would like to see that balance each day. $36,000 is the target amount to help the school for the year. It was recommended that $6,000 be moved to the school to meet bills each quarter. The remaining amount can be used for cash flow as needed. That money can also come from E-Trade which can cash out in three days.
PRINCIPAL'S REPORT
Mrs. Cormican reported that school got off to a good start. The staff is utilizing more technology in the classrooms. Learning outcomes will be the focus as teachers plan for any possible disruption to the school year. Staggered dismissal times allow students to get on the different buses. The time spent on the COVID preparation for the year was appreciated. There are a few issues with playground concerns. Clips are needed on the fence around the playground and the fence needs to be connected to a corner post so it stays in place better. Bob reported that the clips have been replaced where needed on the fence.
The extended care program is in place. Students will be able to attend on days OLS does not have school. Enrollment at the school is 50. This is down from the original registration of 74. Grades 1 & 2 are combined as well as 4 & 5 and 7 & 8. The arrangement seems to be working out. Several parents chose to home school their students during the pandemic.
OLD BUSINESS.:
There is now Internet in the OLS church. Orin Clay has been live streaming Masses for public viewing. He is presently in Minneapolis and is not as available to assist in the parish as he was in the past. Some the equipment needed has been purchased with donations. The camera has been shipped. There was discussion about making sure texts are free of typos. There is concern about people returning to church when the dispensation from the bishop is lifted. Fr. reported the dispensation will likely go through November 3rd.
PERPETUAL ADORATION
Perpetual adoration has begun, but there are still roughly 16 openings that have not been filled. It is taking place in the meeting/family room at church. George and Linda asked if adoration could take place just between 6am to midnight, as it is hard to fill the evening hours.
BOOKKEEPER POSITION: One person was hired; however, they resigned as they felt they did not have the skills to handle the position. Eileen comes in 2-3 times a week to help out. Some of the clerical responsibilities have been taken over by other office staff. All cluster parishes divide the salary for this person. Efforts are still being made to fill the position.
NEW BUSINESS
There will be a meeting at the OLS church to review the Mass schedules of all the parishes in the cluster. The goal is to reduce Fr. Papi’s weekend Masses from six to four. After information is collected, Fr. and Bob will present the information to Bishop Powers for his review and decision.
The grand piano has been repaired. The cost was $1149.00. There were also come humidity bars added to the piano. It was recommended by the repair person that a cover be placed on the piano to better regulate the humidity. The cost of a cover is approximately $600.00. Jim Moss made a motion to approve this cost and Joe Groothousen seconded it.
Bob reported that the OCP grant for TV monitors in the church and liturgical aids was denied. Grants were written for each parish in the cluster. All six applications were denied.
Next meeting: October 6, 2020, 6:00 p.m., OLS School gym.
PARISH COUNCIL MEETING
MINUTES
August 4, 2020
PRESENT: Joe Groothousen, Norm Ross, Peg Novak, Robert Lecheler, Craig Voldberg, Kathy Mai, Darlene Sieg, Fr. Papi, and Mary Cormican. ABSENT: Annette Barna, Mark Brost, and Jim Moss.
Fr. Papi opened the meeting with prayer.
The new OLS principal, Mary Cormican was introduced and shared a little about herself.
Joe G. motioned to approve July’s minutes. It was seconded Norm R. The motion passed.
FINANCE: Balance for our CSA is $11,016.00 which will be paid in the fall. Our new CSA this September will be $35,125.00. That is $4,013 more than last year. Joe G. made a motion and Kathy M. seconded it to pay off half ($5508) of last year for CSA. Motion carried.$2340. Is marked as a liability until it is forgiven.
$53,000.00 was moved to checking from the PPP loan to make expenses.
Mark Brost recommended in an email that $36,000 from the endowment be moved in increments to the school. A schedule of the payments was recommended to offset state funding.
PRINCIPAL’S REPORT: Mary Cormican gave a report on what is happening at/for the school. She will be attending the new principals’ in-service in Haugan. She attended a presentation on opening school this fall which was given at Ladysmith public school.
School staff in-service will begin on August 18. The school open house will be Aug. 19 at 6:00-7:00. With the COVID situation, more technology may be needed. A committee on COVID meets Aug. 5 to review details on what school will be like this fall. School will be open five days a week, face coverings will be required. Face coverings will be available for those who do not have them. If the school is closed, it means no instruction. If students and teachers are not able to meet face to face, there will be virtual instruction. All staff are in place for the school except for the head cook.
There needs to be a new way to sell SCRIP. There will be restrictions on visitors in school.
OLD BUSINESS:
LIVE STREAMING of MASS: The cost for live streaming including all it takes is about $10,000. We currently have $3600 that has been donated to cover the cost.
ADORATION: Perpetual adoration was discussed. Linda and George Effertz will begin calling people to see if they are willing to start adoration on August 23. There was much discussion on how we should move forward on this. One suggestion is have the monstrance in the meeting room and people could use that room. Safety precautions will need to be followed. Fr. Papi suggested two days of adoration, perhaps Thursday and Friday, until enough people are available to cover all the hours for perpetual adoration. If enough people are available to cover all the hours for perpetual adoration, it will begin following Mass on August 23. If there are not enough people, adoration will be offered for a limited time, until more people are willing to take an hour.
NEW BUSINESS: Eileen is leaving the bookkeeping position at OLS. There have been two applicants. One already has taken another job. The other will be interviewed.
There was discussion regarding face coverings at Mass. Most parishes in the cluster have a vast majority of people wear face coverings. Some people still choose to not wear face coverings. There is a concern that people do not attend Mass because of people not wearing face coverings. This issue needs to be addressed in a charitable manner.
NEXT MEETING: Tuesday, September 1, 2020 at 6:00 in the school gym.
Submitted by,
Darlene Sieg
MINUTES
August 4, 2020
PRESENT: Joe Groothousen, Norm Ross, Peg Novak, Robert Lecheler, Craig Voldberg, Kathy Mai, Darlene Sieg, Fr. Papi, and Mary Cormican. ABSENT: Annette Barna, Mark Brost, and Jim Moss.
Fr. Papi opened the meeting with prayer.
The new OLS principal, Mary Cormican was introduced and shared a little about herself.
Joe G. motioned to approve July’s minutes. It was seconded Norm R. The motion passed.
FINANCE: Balance for our CSA is $11,016.00 which will be paid in the fall. Our new CSA this September will be $35,125.00. That is $4,013 more than last year. Joe G. made a motion and Kathy M. seconded it to pay off half ($5508) of last year for CSA. Motion carried.$2340. Is marked as a liability until it is forgiven.
$53,000.00 was moved to checking from the PPP loan to make expenses.
Mark Brost recommended in an email that $36,000 from the endowment be moved in increments to the school. A schedule of the payments was recommended to offset state funding.
PRINCIPAL’S REPORT: Mary Cormican gave a report on what is happening at/for the school. She will be attending the new principals’ in-service in Haugan. She attended a presentation on opening school this fall which was given at Ladysmith public school.
School staff in-service will begin on August 18. The school open house will be Aug. 19 at 6:00-7:00. With the COVID situation, more technology may be needed. A committee on COVID meets Aug. 5 to review details on what school will be like this fall. School will be open five days a week, face coverings will be required. Face coverings will be available for those who do not have them. If the school is closed, it means no instruction. If students and teachers are not able to meet face to face, there will be virtual instruction. All staff are in place for the school except for the head cook.
There needs to be a new way to sell SCRIP. There will be restrictions on visitors in school.
OLD BUSINESS:
LIVE STREAMING of MASS: The cost for live streaming including all it takes is about $10,000. We currently have $3600 that has been donated to cover the cost.
ADORATION: Perpetual adoration was discussed. Linda and George Effertz will begin calling people to see if they are willing to start adoration on August 23. There was much discussion on how we should move forward on this. One suggestion is have the monstrance in the meeting room and people could use that room. Safety precautions will need to be followed. Fr. Papi suggested two days of adoration, perhaps Thursday and Friday, until enough people are available to cover all the hours for perpetual adoration. If enough people are available to cover all the hours for perpetual adoration, it will begin following Mass on August 23. If there are not enough people, adoration will be offered for a limited time, until more people are willing to take an hour.
NEW BUSINESS: Eileen is leaving the bookkeeping position at OLS. There have been two applicants. One already has taken another job. The other will be interviewed.
There was discussion regarding face coverings at Mass. Most parishes in the cluster have a vast majority of people wear face coverings. Some people still choose to not wear face coverings. There is a concern that people do not attend Mass because of people not wearing face coverings. This issue needs to be addressed in a charitable manner.
NEXT MEETING: Tuesday, September 1, 2020 at 6:00 in the school gym.
Submitted by,
Darlene Sieg
OLS PASTORAL COUNCIL MEETING
TUESDAY, JULY 7, 2020
Minutes
PRESENT: Kathy Mai, Bob Lecheler, Craig Voldberg, Darlene Sieg, Peg Novak, Lani Burki, George and Linda Effertz. Absent: Mark Brost, Joe Groothousen, Norm Ross, and Jim Moss.
Corrections on last month’s minutes on years and amounts. Peg moved to approve and Kathy seconded.
FINANCIAL REPORT: Budget is finished and has been sent to Superior. It will come back to be approved by the trustees. Projected budget figures, some funds were set aside to deal with the heating system. It will be fixed, not replaced. Gifts received are not put in the budget. They are down played in case they don’t come in. The $19,000.00 shortfall is due to the accrued July and August payrolls. This process is in keeping with the PPP loan forgiveness plan. The eligibility time has been expanded from 8 weeks to 24 weeks and allows for a greater percentage to be used for utilities. Income weekly has been about $4,100.00. Kathy Mai moved to accept financial report. Peg Novak seconded it.
Megan Dieckman , present principal, finished up the end of June. We have one prospect for a new principal. The interview will be Tuesday, July 14, online at 6:00.
We are working on also hiring a new secretary to replace Margie Gerber. There have been some applicants.
Two new teachers, Mary Schmitt and Rachel Berry have been hired. There have also been several applications for classroom aides.
COVID 19 protocols for the fall. Bob Lecheler will meet with the public school to make a plan for those.
People now are asked to leave the church after they receive communion. Some are going back to their pew to pray. This needs to be continually announced until people understand it.
Corbett Ave. curb and gutter are done.
Staff returns to school on August 18, 2020. Students first day is Tuesday, Aug. 25.
There was discussion regarding the lower amount of people attending Mass at the present time.
Adoration surveys will be entered into the computer. The results will be discussed by George and Linda Effertz, Bob Lecheler, and Fr. Poppi. The information will be presented to all parishioners at an up-coming meeting.
There is money through the public school district to help with returning students safely in the fall. Touchless faucets, etc. were discussed. This is estimated at $14,000.00.
NEXT MEETING: August 4 at 6:00.
Closed with the Our Father.
Submitted by
Darlene Sieg
TUESDAY, JULY 7, 2020
Minutes
PRESENT: Kathy Mai, Bob Lecheler, Craig Voldberg, Darlene Sieg, Peg Novak, Lani Burki, George and Linda Effertz. Absent: Mark Brost, Joe Groothousen, Norm Ross, and Jim Moss.
Corrections on last month’s minutes on years and amounts. Peg moved to approve and Kathy seconded.
FINANCIAL REPORT: Budget is finished and has been sent to Superior. It will come back to be approved by the trustees. Projected budget figures, some funds were set aside to deal with the heating system. It will be fixed, not replaced. Gifts received are not put in the budget. They are down played in case they don’t come in. The $19,000.00 shortfall is due to the accrued July and August payrolls. This process is in keeping with the PPP loan forgiveness plan. The eligibility time has been expanded from 8 weeks to 24 weeks and allows for a greater percentage to be used for utilities. Income weekly has been about $4,100.00. Kathy Mai moved to accept financial report. Peg Novak seconded it.
Megan Dieckman , present principal, finished up the end of June. We have one prospect for a new principal. The interview will be Tuesday, July 14, online at 6:00.
We are working on also hiring a new secretary to replace Margie Gerber. There have been some applicants.
Two new teachers, Mary Schmitt and Rachel Berry have been hired. There have also been several applications for classroom aides.
COVID 19 protocols for the fall. Bob Lecheler will meet with the public school to make a plan for those.
People now are asked to leave the church after they receive communion. Some are going back to their pew to pray. This needs to be continually announced until people understand it.
Corbett Ave. curb and gutter are done.
Staff returns to school on August 18, 2020. Students first day is Tuesday, Aug. 25.
There was discussion regarding the lower amount of people attending Mass at the present time.
Adoration surveys will be entered into the computer. The results will be discussed by George and Linda Effertz, Bob Lecheler, and Fr. Poppi. The information will be presented to all parishioners at an up-coming meeting.
There is money through the public school district to help with returning students safely in the fall. Touchless faucets, etc. were discussed. This is estimated at $14,000.00.
NEXT MEETING: August 4 at 6:00.
Closed with the Our Father.
Submitted by
Darlene Sieg
Ss Peter and Paul Parish Council Meeting
July 15, 2020, 6:00 p.m.
Minutes (Unapproved)
Mission Statement
Our cluster of parishes is a community of Catholic Christians dedicated to active participation in faith development. Through education and communication, we challenge the members of our parishes to grow in worship, formation, and service. We strive to follow the footsteps of Jesus by teaching His ways, befriending the lonely, aiding the poor, and working for justice and peace.
Those in attendance were Deacon Tom Fuhrman, Linda Breed-Starcz, Randy Tatur, Carl Swaney, Lynne Wierzba, Fr. Papi Yeruva, and Bob Lecheler. Excused is Tammy Zajec and congratulations on the birth of her son.
Call to Order – Gary called the meeting to order.
Opening Prayer – Fr. Papi opened with a prayer
Approval of Minutes – Bob forgot to run off the minutes for distribution. They will be sent directly to each council member.
Financial Report – Tom made the motion to approve the financial report. Seconded by Lynne. Approved.
There was discussion about the water that has seeped into the church basement. The sump pump stopped working. The pump has been replaced and they are working to clean up and dry out the basement.
New Business:
Closing prayer and adjournment – Fr. Papi offered the closing prayer.
Respectfully submitted, Bob Lecheler
July 15, 2020, 6:00 p.m.
Minutes (Unapproved)
Mission Statement
Our cluster of parishes is a community of Catholic Christians dedicated to active participation in faith development. Through education and communication, we challenge the members of our parishes to grow in worship, formation, and service. We strive to follow the footsteps of Jesus by teaching His ways, befriending the lonely, aiding the poor, and working for justice and peace.
Those in attendance were Deacon Tom Fuhrman, Linda Breed-Starcz, Randy Tatur, Carl Swaney, Lynne Wierzba, Fr. Papi Yeruva, and Bob Lecheler. Excused is Tammy Zajec and congratulations on the birth of her son.
Call to Order – Gary called the meeting to order.
Opening Prayer – Fr. Papi opened with a prayer
Approval of Minutes – Bob forgot to run off the minutes for distribution. They will be sent directly to each council member.
Financial Report – Tom made the motion to approve the financial report. Seconded by Lynne. Approved.
- Balance and P&L – It was pointed out that the profit & loss for fiscal year 19-20 showed a profit of $13,865.22. This was due to the PPP forgivable loan to offset the parish’s contribution to payroll since February.
- Weekly contributions – The amount needed in weekly collections to meet the budget for next year will be $1,054. This includes adult envelopes, loose change, electronic donations and anything else turned in for the weekly collection. Weekly collection trends were shared for last fiscal year and the current year.
- Budget – The budget was reviewed for the 20-21 fiscal year.
- Corporate Board Meeting – The budget has been submitted to the Diocese. When it is returned, the trustees will meet with Fr. Papi to approve. Fr. Papi will vote as proxy on Bishop Powers’ behalf.
- Other – The question was asked if missalettes can be given to parishioners to use for their personal prayer at Mass. They would need to put their names in it and bring it back and forth to church. They will not be allowed to be stored at church.
There was discussion about the water that has seeped into the church basement. The sump pump stopped working. The pump has been replaced and they are working to clean up and dry out the basement.
New Business:
- Process for returning to public worship – Fr. Papi reported that attendance has been about 40 people at Mass on the weekend and about 15 during the weekday.
- Mass Intentions – There was discussion about the number of Mass stipends exceeding the possible times to say Mass. It is a requirement that a Mass intention be said within one year of the request. Some people have asked for numerous Mass intentions at a specific parish each weekend, making it hard for others to request Mass intentions on the weekend. If Mass intentions cannot be met at the parish/cluster level, they are sent to the Diocese where retired priests will say the Mass. It was recommended to check with the Diocese on procedures and to come up with guidelines that would be fair and equitable to all. Fr. and Bob will speak with the deacons as well to get their input.
- Council Elections – This will be discussed in more detail at the next council meeting.
- Evangelization – This will also be discussed in more detail at the next council meeting.
- The question was raised about having more than one cantor with the accompanist, if the cantors are from the same household. The Diocese will be contacted on this.
- The Mass time listed in front of church should be changed to reflect actual Mass time.
- The question was asked if Mass time will remain as is. For now it will remain. There has been some discussion about Fr. Sunil possibly helping with Mass at Ss Peter and Paul or another parish in the cluster.
Closing prayer and adjournment – Fr. Papi offered the closing prayer.
Respectfully submitted, Bob Lecheler